<p>Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.</p> <p>Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.</p> <p>Review Vacancy</p> <p>Date Posted 05/01/25</p> <p>Applications Due08/31/25</p> <p>Vacancy ID187037</p> <ul> <li>Basics </li><li>Schedule </li><li>Location </li><li>Job Specifics </li><li>How to Apply </li></ul> <p>NY HELPNo</p> <p>AgencySUNY System Administration</p> <p>TitleConfidential Aide</p> <p>Occupational CategoryNo Preference</p> <p>Salary GradeNS</p> <p>Bargaining UnitM/C - Managerial/Confidential (Unrepresented)</p> <p>Salary RangeFrom $66000 to $76000 Annually</p> <p>Employment Type Full-Time</p> <p>Appointment Type Permanent</p> <p>Jurisdictional Class Non-competitive Class</p> <p>Travel Percentage 100%</p> <p>Workweek Mon-Fri</p> <p>Hours Per Week 40</p> <p>Workday</p> <p>From 8 AM</p> <p>To 5 PM</p> <p>Flextime allowed? No</p> <p>Mandatory overtime? No</p> <p>Compressed workweek allowed? No</p> <p>Telecommuting allowed? No</p> <p>County Albany</p> <p>Street Address 353 Broadway</p> <p>City Albany</p> <p>StateNY</p> <p>Zip Code12246</p> <p>Duties Description The State University of New York, or SUNY, is the largest comprehensive system of public higher education in the United States, with 64 colleges and universities spanning the state from Long Island to the Adirondacks to Buffalo. SUNY System Administration employees, based in Albany and New York City, provide critical support for SUNY campuses, employees, and students to advance SUNY's mission of providing high-quality, affordable higher education for all.</p> <p>Across a wide range of roles, from finance and legal counsel to student support, academic affairs, IT, admissions, and more, our employees work toward advancing the four priority pillars established by SUNY Chancellor John B. King Jr. and the SUNY Board of Trustees: student success; research and scholarship; diversity, equity, and inclusion; and economic development and upward mobility. SUNY System Administration is a mission-driven workplace with robust New York State benefits including health insurance, retirement, time off, and paid family leave.</p> <p>Job Description:</p> <p>The confidential aide position is responsible for transporting senior officials to various campuses across New York State. This position is important to allow the Executive Leadership Team to continue working while traveling long distances. The confidential aide performs a variety of administrative and operational duties such as preparing briefing materials, PowerPoints, and assisting with all SUNY System Administration sponsored events. The confidential aide also coordinates office activities and performs administrative support for the Executive Leadership Team. Assignments include such duties as office coordination, scheduling meetings, preparing, and maintaining office records, reports, confidential files, and correspondence pertaining to the department's area of responsibility.</p> <p>Duties and Responsibilities:</p> <ul> <li>Drives a variety of motor vehicles both on and off state property in order to transport people, materials, and equipment as required. </li><li>Responsible for transporting senior officials throughout New York State to various campuses and events. </li><li>Maintains assigned vehicles in good operating order by performing daily maintenance checks of the fuel, motor oil, brakes, lights, coolant, tires, and general running condition, adding fluids such as water and oil, when appropriate. </li><li>Maintains interior and exterior cleanliness of assigned vehicles. </li><li>Completes trip records and other records relating to transporting of program participants. </li><li>Composes routine letters, memorandums, reports, minutes of meetings, scientific or technical material, numerical data, charts, and forms as assigned. </li><li>Creates and revises forms; proposes procedures, formats, and standards for the office correspondence. </li><li>Manages internal and external special projects in coordination with other departments and/or organizations on behalf of the Chancellor's Office. </li><li>Keeps abreast of Executive's immediate and long-term commitments and plans; identifies conflicts, flags problems for intervention, and corrects course as appropriate. </li><li>Demonstrates an ability to interact with persons of all backgrounds, cultures, and affiliations within all levels of government, business, or non-profit entities. </li></ul> <p>Minimum Qualifications Minimum Qualifications:</p> <ul> <li>High School Diploma </li><li>Extensive knowledge of all NYS roadways </li><li>Expert navigation skills </li><li>Excellent driving record </li><li>General knowledge of car mechanics </li><li>Tidy appearance </li><li>Attention to detail </li><li>Able to maintain confidentiality </li></ul> <p>Additional Comments Additional Information:</p> <ul> <li>This position includes heavy travel with the ability to stay overnight. Often working long hours. </li><li>Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $66,000-$76,000 annually. </li><li>State Title: Confidential Aide (MC 06 NS) and is a Management Confidential position. </li><li>Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. 13 days of paid holidays per year; 21 days of vacation, and 21 days of sick time accrued each year. Please see our MC benefits summary for additional information: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/MC06-Classified-Benefits-at-a-Glance.pdf </li><li>Management/Confidential appointments work under the leadership and discretion of the appointing authority and are not represented by a union. </li><li>This position will be based in Albany, NY. This position requires full-time in-office work; remote work is not available. </li></ul> <p>Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.</p> <p>SUNY System Administration Benefits:</p> <p>SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include:</p> <ul> <li>Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement. </li><li>Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles. </li><li>Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category. </li><li>Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations. </li></ul> <p>Explore our full benefits offerings here: www.suny.edu/benefits</p> <p>Some positions may require additional credentials or a background check to verify your identity.</p> <p>Name Human Resources</p> <p>Telephone</p> <p>Fax 518-320-1565</p> <p>Email Address hr@sysadm.suny.edu</p> <p>Address</p> <p>Street 353 Broadway</p> <p>City Albany</p> <p>State NY</p> <p>Zip Code 12246</p> <p>Notes on ApplyingPlease apply at the following link: http://sunysystem.interviewexchange.com/jobofferdetails.jsp?JOBID=187829</p>