<p>Bookmark this Posting Print Preview | Apply for this Job</p> <p>Announcement</p> <p>Details</p> <p>Open Date 04/02/2026 Requisition Number PRN44633B Job Title Executive Assistant Working Title Executive Assistant Career Progression Track E Track Level P7 - Senior Principal, P6 - Principal, P5 - Expert, P4 - Advanced, P3 - Career, P2 - Developing, S4 - Highly Skilled, S3 - Skilled, S2 - Intermediate, M3 - Manager, M2 - Senior Supervisor, M1 - Supervisor FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary</p> <p>Monday-Friday 8-5</p> <p>Schedule may vary</p> <p>VP Area U of U Health - Academics Department 00220 - Anesthesiology Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 50,000-80,000 DOE Close Date 05/15/2026 Priority Review Date (Note - Posting may close at any time) 04/11/2026 Job Summary</p> <p>The Department of Anesthesiology, Perioperative and Pain Medicine is seeking a motivated and professional Executive Assistant to provide complex administrative support for the Department Chair, Administrative Directors, and Executive leadership.</p> <p>Responsibilities</p> <p>Essential Responsibilities:</p> <ol> <li> <p>Provide high level, professional administrative support for the Department Chair, Administrative Directors, and Executive Leadership, as required.</p> </li><li> <p>Schedule and coordinate meetings for faculty and staff, including: creating agendas, sending meeting reminders, taking meeting minutes, and distributing minutes.</p> </li><li> <p>Co-ordinate, manage, prioritize, and maintain the calendar schedule and email account of the Chair's Office. This includes the setting up and generation of a large number of committees and meetings.</p> </li><li> <p>Organize travel and expense reimbursements for the Chair and other leaders.</p> </li><li> <p>Provide administrative support for faculty, including expense reimbursement requests, travel reimbursements, CV management, and calendar management.</p> </li><li> <p>Plan, organize, and successfully execute high-level events and functions on behalf of the Department.</p> </li><li> <p>Assist with faculty recruitment by managing candidate applications and coordinating recruitment interviews and in person visits.</p> </li><li> <p>Organize and coordinate visits to the University and Department by Visiting Professors & Scholars.</p> </li><li> <p>Draft and review letters, emails and reports for the Chair's Office. Maintain a high level of accuracy and consistency through quality assurance checking of correspondence.</p> </li><li> <p>Maintain effective time management practices by prioritizing workflow to ensure deadlines are met.</p> </li><li> <p>Support and drive projects to meet strategic and operational objectives to advance the clinical, education and research missions of the Department.</p> </li><li> <p>Use effective communication and interpersonal skills to build and maintain effective working relationships with leadership, faculty, staff, and other stakeholders. Address sensitive and confidential issues in a professional manner.</p> </li><li> <p>Assist with the development and implementation of department policies.</p> </li><li> <p>Maintain department systems and programs to comply with University policy.</p> </li><li> <p>Utilize initiative and high level problem solving skills to resolve a variety of complex administrative problems for faculty, staff, and other stakeholders.</p> </li></ol> <p>The University of Utah Health (U of U Health) is a patient focused center distinguished by collaboration, excellence, leadership, and respect. U of U Health values candidates who are committed to fostering and furthering the culture of compassion, collaboration, innovation, accountability, acceptance, integrity, quality, and trust that is integral to our mission.</p> <p>PROBLEM SOLVING</p> <p>Incumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public. Must use judgement and discretion when advising others of the executive's view on policies and other issues.</p> <p>This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.</p> <p>Work Environment and Level of Frequency typically required</p> <p>Nearly Continuously: Office environment.</p> <p>Physical Requirements and Level of Frequency that may be required</p> <p>Nearly Continuously: Sitting, hearing, listening, talking.</p> <p>Often: Repetitive hand motion (such as typing), walking.</p> <p>Seldom: Bending, reaching overhead.</p> <p>Minimum Qualifications</p> <p>Bachelor's degree (or equivalency) in Business, Finance, Health Care Administration or a related field. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.</p> <p>EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor's degree = 4 years of directly related work experience.)</p> <p>Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.</p> <p>Preferences</p> <p>Experience at an academic institution is preferred.</p> <p>Type Benefited Staff Special Instructions Summary Additional Information</p> <p>The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.</p> <p>This position may require the successful completion of a criminal background check and/or drug screen.</p> <p>The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.</p> <p>Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.</p> <p>Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.</p> <p>To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.</p> <p>Online reports may be submitted at https://oeo.utah.edu</p> <p>https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.</p> <p>As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.</p> <p>Posting Specific Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <ul> <li> <p>Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)</p> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <ul> <li>Indicate the number of years of office management and/or supervisory experience that you have: </li></ul> </li><li> <p>Less than 1 year</p> </li><li> <p>1 year or more, but less than 2 years</p> </li><li> <p>2 year or more, but less than 4 years</p> </li><li> <p>4 years or more, but less than 6 years</p> </li><li> <p>6 years or more</p> </li><li> <p>Please indicate your skill level in the use of Microsoft Outlook:</p> </li><li> <p>Basic</p> </li><li> <p>Intermediate</p> </li><li> <p>Advanced</p> </li><li> <p>Indicate your level of experience working with Microsoft Office programs, specifically Word, PowerPoint and Excel.</p> </li><li> <p>None</p> </li><li> <p>Minimal</p> </li><li> <p>Moderate</p> </li><li> <p>Extensive</p> </li><li> <ul> <li>Do you have previous work experience in a college/university environment? </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li></ul> <p>Applicant Documents</p> <p>Required Documents</p> <ul> <li>Resume </li><li>Cover Letter </li></ul> <p>Optional Documents</p> <ul> <li>Historical Only - Do Not Use - See Document Description for More Information - Addendum to the University of Utah - Veteran Only </li><li>Historical Only - Do Not Use - See Description for More Information - Appropriate discharge document (such as DD-2214) - Veteran Only </li></ul>