<p>Title: Administrative Assistant - Humanities</p> <p>Employee Classification: Clerical/Support Staff</p> <p>Institution: Northeast State Community College</p> <p>Department: Humanities</p> <p>Salary: $32,386 - $36,448, annual salary dependent on education and experience</p> <p>Please use the Total Compensation Calculator found on the Northeast State Careers Page for a breakdown of the value of the benefits offered to employees of the college.</p> <p>Job Summary</p> <p>Reporting to the Dean of Humanities, the Administrative Assistant is responsible for general office administration and managing adjunct faculty processes and documentation for the Humanities division.</p> <p>Job Duties</p> <p>Assist in daily office operations including answering phones, responding to emails, and greeting/assisting students and faculty in the office</p> <p>Maintain department digital records management systems</p> <p>Schedule and maintain the classrooms used by Humanities faculty</p> <p>Prepare, revise, and distribute correspondence, communication, reports, and spreadsheets</p> <p>Assist with preparation and implementation of the fall adjunct faculty orientation and reception</p> <p>Process textbook changes and inventory/order textbooks as needed</p> <p>Build classes and input class schedules and staffing into Banner</p> <p>Assist the Dean in annual strategic and adjunct faculty technology planning processes</p> <p>Assist adjunct faculty and students with technology needs</p> <p>Collaborate with the Manager of Academic Computing to set up and administer faculty evaluations using Blue</p> <p>Manage adjunct faculty processes and documentation for the division, including but not limited to:</p> <p>Create and maintain personnel files</p> <p>Process new hire paperwork</p> <p>Process and maintain contracts</p> <p>Maintain departmental adjunct database</p> <p>Assist in maintaining the online Adjunct Faculty Handbook</p> <p>Assist with administrative tasks, such as student attendance verification, final grade entry, beginning of term document process, end-of-semester checkout processes, online teaching availability forms, training modules, updating syllabi, etc.</p> <p>Complete other assignments as directed by supervision.</p> <p>Minimum Qualifications</p> <p>High school diploma or equivalent</p> <p>Two (2) years of office administration or secretarial experience</p> <p>Preferred Qualifications</p> <p>Associate degree or higher from an accredited institution</p> <p>Working Experience in Higher education</p> <p>Professional experience with Banner Student Information System</p> <p>Conversational ability or fluency in a second language</p> <p>Knowledge, Skills, and Abilities</p> <p>Technology Skills including MS Office Suite skills; videoconferencing software; digital records management systems; general operating systems and data information systems; Adobe software</p> <p>Ability to establish and maintain an effective working relationship with students, faculty, other departments, and external constituents</p> <p>Excellent written and verbal communication skills</p> <p>Excellent customer service skills</p> <p>Ability to work effectively in a team environment</p> <p>Ability to work independently and meet deadlines</p> <p>For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or HRstaffing@northeaststate.edu.</p> <p>Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.</p>