<p>Job Posting</p> <p>Important Recruitment Information for this vacancy:</p> <ul> <li>Job Posting closes: Until Filled </li></ul> <p>Agency Name</p> <p>Kansas Office of Veterans Services</p> <p>https://kovs.ks.gov/</p> <p>About the Position:</p> <ul> <li>Who can apply: Anyone </li><li>Classified/Unclassified Service: Unclassified </li><li>Full/Part-time: Full-Time </li><li>Regular/Temporary: Regular </li><li>Work Schedule: Monday through Friday 8:00am - 5:00pm </li><li>Eligible to Receive Benefits: Yes </li><li>Veterans' Preference Eligible: No </li></ul> <p>Compensation:</p> <ul> <li>Hourly Pay Range: $45,000 to $55,000/annually </li><li>Salary level will/can vary depending upon education, experience, or qualifications. </li></ul> <p>Employment Benefits:</p> <ul> <li>Comprehensive medical, mental, dental, vision, and additional coverage </li><li>Sick & Vacation leave </li><li>Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave </li><li>Paid State Holidays </li><li>Fitness Centers in select locations </li><li>Employee discounts with the STAR Program </li><li>Retirement and deferred compensation programs </li></ul> <p>Visit the Employee Benefits page for more information…</p> <p>Position Summary & Responsibilities:</p> <p>Position Summary:</p> <p>This unclassified position serves the agency as the Agency Procurement Officer. The position reports to the KOVS Director and works out of the Central Office in Topeka, KS. The position works M-F. Position is salaried exempt, paid bi-weekly. Minimum annual salary is $45,000 however; a higher salary may be negotiated based upon exceptional experience and education relative to the position. The position has an excellent benefits package including health insurance and KPERS retirement.</p> <p>As the Procurement Officer, you will:</p> <ul> <li>Prepares bids and awards contracts for the procurement of products and services needs of the agency. Work involves the solicitation and review of bids, evaluations of products and services, preparation of contracts and the development of standard specifications and requisitions for products and services. This position prepares, issues, and reviews solicitation documents selecting appropriate clauses, ensuring clear and complete specifications, including state specific required language; negotiates and reviews suppliers quotes, conditions and payment terms. </li></ul> <p>Ensures the acquisition process shifts focus from "risk avoidance" to "risk management." Exercises delegated authority in oversight and/or accomplishment of procurement of a variety of complex supply, service, construction, architect-engineer, automated data processing equipment/software/ supply items and services. Many of these contracts extend over one or more years.</p> <p>The Procurement Officer will analyze proposals for compliance with scope of work set forth in the proposed task orders, performance work statements, performance tests, price and cost analysis, analyze and evaluate cost in relation to audits and performs detailed cost/price analyses when required.</p> <p>Other tasks performed by the Procurement Officer are as follows:</p> <p>Purchase the highest quality merchandise at the lowest possible price and in correct amounts or prepares justification of awards at other than the lowest price.</p> <p>Prepare purchase orders and requisitions, solicit bid proposals, or review requisitions for goods and services.</p> <p>Research, analyze, and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history.</p> <p>May reject bids, cancel solicitation, or re-advertise when bids are unresponsive or unreasonable offers.</p> <p>Meets with pertinent agency staff to discuss requirements, recommend substitutes, and forecast agency needs.</p> <p>Monitor and follow applicable laws and regulations.</p> <p>Monitor shipments to ensure that goods come in on time, and in the event of problems trace shipments and follow up undelivered goods.</p> <p>Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.</p> <p>Provides critical oversight of contract administration for new and ongoing contracts, many of which are complex.</p> <p>Oversees payments for completed phases of multi-year contracts to assure the established timelines are met to prevent additional costs to the agency and to assure that service needs are met prior to payment.</p> <p>Analyzes periodic reports of purchase orders to identify standardization across agency as well as emerging trends in spending.</p> <p>Maintain supplier master data files of contacts, correspondence, signed contracts, pricing, proposals, history, etc., in hard and soft format.</p> <p>Perform other procurement duties as assigned.</p> <p>Leadership</p> <p>Plan, organize and direct the short and long-range strategic plan for the KCVAO. This includes development of agency goals, strategies, performance indicators and output measures.</p> <p>Plays a major role as a senior advisor to the Director in the development of strategies to acquire and deploy financial and other resources in support of the agency's mission.</p> <p>Facilitates conversations about how the agency can develop day-to-day best practices aligned to achieve goals and objectives of agency strategic plans. Reviews and evaluates the adequacy and effectiveness of the fiscal goals; corrects the course when needed to align.</p> <p>Provides leadership to senior level committees and task groups. Studies internal operating procedures and makes recommendations to readjust procedures to achieve efficiency and effectiveness in the overall process.</p> <p>Work with fiscal staff in developing and adjusting workload priorities, policies and processes in response to special requests and other executive communications.</p> <p>Policy Development</p> <p>Responsible for establishing policies to govern the development, management, administration and coordination of the agency's overall fiscal and property management.</p> <p>Effectively execute financial and administrative processes and policies that reflect consideration of "best practices" in fiscal and property management.</p> <p>Formulates and implements broad policies, which govern all KCVAO fiscal and property management.</p> <p>Qualifications:</p> <p>Key Requirements - You Must:</p> <ul> <li>be a U.S. Citizen or National to apply for this position, </li><li>have and maintain a valid driver's license or have the ability to travel to agency facilities and offices throughout the state as needed, </li><li>must be free from felony convictions and successfully pass a fingerprint background check through the FBI and KBI, </li><li>submit to and successfully pass a drug screening, </li><li>submit your complete application and all supporting documents by the closing date of the announcement (See How to Apply Section) </li></ul> <p>Minimum Requirements:</p> <ul> <li>Two years of experience in procuring commodities and services which includes preparing order specifications, estimates, bids, contracts and awarding contracts. Education may be substituted for experience as determined relevant by the agency, </li><li>The ability to communicate effectively, both orally and in writing, </li><li>And have a valid Driver's License. </li></ul> <p>Preferred Criteria:</p> <ul> <li>Knowledge of purchasing methods and procedures and specification writing. </li><li>Knowledge of State procurement statutes, regulations, procedures and contracting case law. </li><li>Ability to carry out administrative duties efficiently and to establish and maintain effective working relationships with vendors and agency representatives. </li><li>Significant knowledge in how to utilize computer software and hardware in everyday work. </li><li>Experience with SMART FMS and/or similar system. </li><li>Excellent communication skills both verbal and written </li><li>Excellent interpersonal skills </li><li>Ability to work independently and collaboratively while exercising good judgment </li><li>Excellent problem solving and analytical skills </li></ul> <p>Performance Standards:</p> <p>To be successful, the expectation is that a candidate will be able to competently perform the routine tasks of the position with limited supervision.</p> <p>Post-Offer, Pre-employment Requirements:</p> <p>As authorized by the 2018 Kansas Legislature, effective July 1, 2018, K.S.A. 75-4362 is amended to designate all positions with the Kansas Commission on Veterans Affairs office, to include both the Kansas Soldiers' Home and Kansas Veterans' Home as Safety Sensitive positions and subject to the drug testing program. All applicants with a conditional offer of employment on or after July 1, 2018, shall be required to submit to a drug screening test.</p> <p>Must successfully complete a criminal history records check. Fingerprints shall be used to identify the final candidate and will be submitted to both the Kansas Bureau of Investigation and Federal Bureau of Investigation to determine whether the candidate has a record of criminal history in this state or another jurisdiction.</p> <p>Required Documents for this Application to be Complete:</p> <p>On your Careers - My Job Applications page, verify these documents are present and valid. Upload or delete and replace if needed: * Current Tax Clearance Certificate</p> <p>Kansas Tax Clearance Certificate Required: As part of the hiring process individuals (even non-residents) must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All state employees, are responsible for submitting a valid certificate with all materials for hiring to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.</p> <p>Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.</p> <p>Recruiter Contact Information:</p> <ul> <li>Name: Sheila Rice </li><li>Email: sheila.a.rice@ks.gov </li><li>Phone: 785-291-3422 </li><li>Mailing Address: 700 SW Jackson, Suite 1004 - Jayhawk Tower, Topeka, KS 66603 </li></ul> <p>Job Application Process</p> <ul> <li>Sign in to your existing account or Register for a new one to apply. </li><li>Complete or review your contact information on the My Contact Information page. </li><li>Upload documents listed in the Required Documents section of the job posting to the appropriate location. </li><li>Check your email and My Job Notifications for written communications from the Recruiter. </li><li>Email - sent to the preferred email listed on the My Contact Information page </li><li>Notifications - view the Careers - My Job Notifications page </li></ul> <p>To assist in completing your application, please see helpful links below:</p> <ul> <li> <p>Instructions:</p> </li><li> <p>Job Search</p> </li><li> <p>Registration & User Account</p> </li><li> <p>Application</p> </li><li> <p>Frequently Asked Questions</p> </li></ul> <p>Learn more about claiming Veteran's Preference</p> <p>Equal Employment Opportunity</p> <p>The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.</p> <p>If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the recruiter.</p> <p>How to Claim Disability Hiring Preference</p> <p>Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.</p> <p>Disability Hiring Preference | Kansas Department of Administration (ks.gov)</p> <p>PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference would NOT be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)26-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:</p> <p>ATTN: Disability Hiring Preference Coordinator</p> <p>Office of Personnel Services</p> <p>Landon State Office Building</p> <p>900 SW Jackson, Rm 401</p> <p>Topeka, KS 66612</p>