<p>Application Deadline: 9/5/2025</p> <p>Salary: $65,000 - $67,500 per year</p> <p>This is a full time position.</p> <p>Duties</p> <p>Join Wilder's journey to be here for good as the Shared Services Administrative Coordinator! This position provides administrative support to the Executive Office and members of the Executive Team (the President and CEO, Chief of Staff, VP of Human Resource and Chief Financial Officer). Under their direction, the Shared Services Administrative Coordinator supports calendaring, meeting preparation, events planning and execution, accounts payable processes, and Executive Office operations. This position reports to the Chief of Staff and will work closely with members of the Executive Team and Board Administrator and Strategy Projects Manager.</p> <p>Duties of the Shared Services Administrative Coordinator include:</p> <p>Administrative Support for Executives: Provide calendar management, scheduling, meeting support, and complete financial reporting processes for Executives (the President and CEO, Chief of Staff, VP of Human Resource and Chief Financial Officer).</p> <p>Logistical Support for Internal and External Meetings and Events: Schedule, manage logistics for internal Foundation Supervisor, Town Hall, Executive Team, and board related meetings. Includes arranging refreshments and equipment/media for meetings as necessary (virtual/hybrid/in-person), assist with the prep and dissemination of agendas and meeting materials. Support with planning and execution of special events.</p> <p>Executive Office Administration: Provide excellent customer service to internal and external audiences. Serve as first point of contact for Executive Office inquires and needs. Ensure effective and efficient operations.</p> <p>Special Projects Management: Provide support for short-term or cyclical projects as determined by the Executive Office or WRMG leaders.</p> <p>Job Qualifications</p> <p>Five to eight (5-8) years of administrative experience supporting multiple high level executives. Associates Degree required; Bachelor's Degree preferred. Must have experience with virtual and in-person event/meeting planning, logistics management, and execution. Team player with leadership skills. Ability and desire to interact with people at all management levels, to ensure maximum performance, even under pressure, and to show discretion in handling confidential and personnel information. Marked ability to coordinate and implement communications strategies. Diplomacy, respect, autonomy, and self-starter. Highly organized with attention to details. Ability to work flexible hours when required. High proficiency in Microsoft Office and SharePoint. Strong writing and editing skills. Excellent knowledge of office procedures and business management skills. Flexible and able to work with a diverse team and adapt to meet the needs of a diverse clientele. Ability to work independently, manage time well, handle multiple priorities and frequent interruptions, and complete assignments on time. Experience working with Microsoft 365 applications. Experience in a nonprofit environment preferred. Strong understanding of administrative functions required.</p> <p>About Wilder</p> <p>When you work at Wilder, you will join a diverse community of passionate individuals who are committed to the Wilder mission and dedicated to serving whole families. Our workplace diversity strengthens our mission and contributes to our vision of individuals and families thriving in St. Paul and beyond.</p> <p>We offer a dynamic Total Rewards package, which includes competitive compensation and benefits - health, dental, employer-matched 401(k), PTO, paid family, medical and caregiver leave, life insurance, disability insurance, flexible spending accounts and employee wellness programs. In addition, you will have access to professional development opportunities, including development funding, tuition discounts, and training. You will also have access to Wilder's employee resource groups, and other opportunities available to all employees. Eligible federal loans may also qualify for deferment through the Public Service Loan Forgiveness Program (PSLF).</p> <p>The Amherst H. Wilder Foundation is a nonprofit community organization that creates lasting, positive change through direct services, research and advocacy. Learn more at https://www.wilder.org/</p> <p>Online Application Information</p> <p>Our application system works best using Chrome and attaching documents in PDF or Word format. Postings close at midnight Eastern Standard Time.</p> <p>There are four sections to the application process, please follow these instructions carefully:</p> <ul> <li>Contact information. Be sure to fill out all of the required fields (marked with a red *). </li><li>Verification of email address. Enter the code sent to your email address. </li><li>Enter Address </li><li>Resume and cover letter section. First upload your resume in the resume section then upload your cover letter and any other required documents mentioned in the job posting in the second upload area. </li><li>Questions. Answer "How did you hear about this job/posting?" question and other required questions if applicable. </li><li>Equal Employment Opportunity Commission Questions (EEO). We are required to ask these questions to meet state and federal compliance requirements. Your response is voluntary. If you prefer not to answer these questions you can skip them but you must check the box labeled "I have read the above invitation to self-identify as an individual with a disability" </li><li>Review and Edit. Here you can review and edit sections as necessary. </li></ul> <p>Job offers will be contingent on the successful applicants' proof of authorization to work in the United States and the results of a background check related to the job requirements.</p> <p>Wilder is an Equal Opportunity Employer. It is the policy of the Amherst H Wilder foundation to provide an equal employment opportunity (EEO) to all persons.</p>