<p>Introduction</p> <p>The State of Connecticut, Department of Correction (DOC) is seeking a highly motivated individual to join our team as a Correctional Identification And Records Specialist 1 at the MacDougall-Walker Correctional Institution in Suffield, CT.</p> <p>WHAT'S IN IT FOR YOU:</p> <ul> <li>Visit our new State Employee Benefits Overview page! </li><li>Professional growth and development opportunities </li><li>A healthy work/life balance! </li><li>Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers! </li></ul> <p>Position Highlights</p> <ul> <li>This is a first-shift, full-time, Monday-Friday, 40-hour position. </li><li>The Identification & Records Specialist will perform a full range of tasks associated with inmate identification and record keeping and overseeing the inmate identification and records section. </li><li>As an Identification And Records Specialist, you will be tasked with accurately tabulating and calculating inmate sentences and maintaining confidential inmate records. You will independently perform a full range of tasks associated with inmate identification and recordkeeping and overseeing the inmate identification and records section. </li><li>Some key responsibilities may include but are not limited to: </li><li>Ensures accurate maintenance of facility or parole system for inmate identification including tabulation of inmate sentences and other records; </li><li>Develops and maintains contacts with courts and law enforcement agencies concerning matters of individual inmates related to sentences; </li><li>Calculates sentences for parole and discharge eligibility including sentence commutations for good time and other adjustments; </li><li>Oversees issuance of notices concerning release and discharge of inmates, furloughs, and transfers of inmates to required and authorized recipients; </li><li>Oversees compilation and editing of criminal records of each inmate through correspondence and communication with FBI, CSBI, and other law enforcement agencies; </li><li>Assigns and reviews unit work for accuracy and thoroughness; </li><li>Assists in the compilation of current statistical data concerning inmates and monthly and annual statistical reports. </li></ul> <p>About Us</p> <p>Our Mission: The Department of Correction shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law-abiding and accountable behaviors. Safety and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens, and offenders.</p> <p>Selection Plan</p> <p>FOR ASSISTANCE IN APPLYING:</p> <p>Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.</p> <p>BEFORE YOU APPLY:</p> <ul> <li>Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. </li><li>Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. </li><li>Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. </li><li>Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. </li><li>Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. </li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. </li><li>Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. </li></ul> <p>AFTER YOU APPLY:</p> <ul> <li>Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). </li><li>Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! </li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. </li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. </li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics. </li></ul> <p>QUESTIONS? WE'RE HERE TO HELP:</p> <p>Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Nicholas Naples at Nicholas.Naples@ct.gov.</p> <p>Join the State of Connecticut and take your next career step with confidence!</p> <p>PURPOSE OF JOB CLASS (NATURE OF WORK)</p> <p>In the Department of Correction at a facility or parole office or Boards of Pardons and Paroles this class is accountable for independently performing a full range of tasks associated with inmate identification and record keeping and overseeing the inmate identification and records section.</p> <p>EXAMPLES OF DUTIES</p> <ul> <li>Ensures accurate maintenance of facility or parole system for inmate identification including tabulation of inmate sentences and other records; </li><li>Develops and maintains contacts with courts and law enforcement agencies concerning matters of individual inmates related to sentences; </li><li>Calculates sentences for parole and discharge eligibility including sentence commutations for good time and other adjustments; </li><li>Oversees issuance of notices concerning release and discharge of inmates, furloughs and transfers of inmates to required and authorized recipients; </li><li>Oversees compilation and editing of criminal records of each inmate through correspondence and communication with FBI, CSBI and other law enforcement agencies; </li><li>Assigns and reviews unit work for accuracy and thoroughness; </li><li>Assists in compilation of current statistical data concerning inmates and monthly and annual statistical reports; </li><li>Performs related duties as required. </li></ul> <p>KNOWLEDGE, SKILL AND ABILITY</p> <ul> <li> <p>Considerable knowledge of large volume records management, methods and techniques;</p> </li><li> <p>Skills</p> </li><li> <p>interpersonal skills;</p> </li><li> <p>oral and written communication skills;</p> </li><li> <p>in performing arithmetical computations;</p> </li><li> <p>Considerable ability to understand and interpret statutes and regulations pertaining to sentence calculation;</p> </li><li> <p>Ability to organize data for entry into database systems.</p> </li></ul> <p>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</p> <p>Four (4) years of clerical work experience.</p> <p>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</p> <p>Two (2) years of the General Experience must have been in the maintenance, processing or control of inmate or criminal records or of an extensive record keeping system involving financial, health, inventory, legal, medical or other records.</p> <p>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</p> <p>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.</p> <p>PREFERRED QUALIFICATIONS</p> <ul> <li>Experience in large-volume records management, methods, and techniques; </li><li>Experience performing arithmetical computations; </li><li>Experience interpreting statutes and regulations pertaining to sentence calculation; </li><li>Experience organizing data for entry into database systems; </li><li>Experience working with RT system/MOCHA System & Collect software; </li><li>Experience calculating and inputting time in regard to sentencing from court; </li><li>Experience utilizing (JEB) - Judicial Electronic Branch System; </li><li>Experience utilizing (JIS) - Judicial Information System; </li><li>Experience with pertinent Judicial Branch paperwork forms such as sentence modifications and mittimus; </li><li>Experience with FOI requests/redaction of information. </li></ul> <p>SPECIAL REQUIREMENTS</p> <p>Incumbents in this class are required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.</p> <p>CHARACTER REQUIREMENTS</p> <p>In addition to the checking of references and facts presented in the employment application, a background investigation will be conducted before persons are certified for permanent appointment.</p> <p>WORKING CONDITIONS</p> <p>Incumbents in this class may be exposed to some risk of injury or assault by inmates.</p> <p>Conclusion</p> <p>AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER</p> <p>The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.</p> <p>ACKNOWLEDGEMENT</p> <p>As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.</p>