<p>Pay rate: $20-$23/hour</p> <p>Job Summary:</p> <p>Performs department duties and assists in the development and monitoring of contracts.</p> <p>Essential Job Functions:</p> <ul> <li>Plans and coordinates contract monitoring activities for grant-funded agencies to ensure General Terms and Conditions, Special Conditions and/or other requirements are accomplished according to federal, state and local regulations. </li><li>Facilitates administrative activities that support the Director of Programs, Research and Evaluation Officer, Programs Procurement Manager, and Program Manager Supervisor. </li><li>Prepares and distributes annual contract packets for Program Department funded agency contracts; includes review for accuracy, assembles draft, follows internal routing processes and obtains signatures and logs executed contracts from all parties. </li><li>Completes and documents activities generated through Pre-Contract Checklists and Funding Notices as well as cross-check associated funded program spreadsheets entries for completeness, accuracy and consistency. </li><li>Provides technical or procedural assistance to funded agencies on administrative contract requirements and responds to inquiries from funded agencies. </li><li>Processes and finalizes all contract amendments; reviews, edits, mails, and obtains signatures from all parties. </li><li>Scans, tracks and maintains electronic and hard copy files of all information pertaining to funded agency contracts. </li><li>Supports or provides technical assistance to internal staff on administrative procedures. </li><li>Updates Contract templates, Attachments, Declarations, Special Conditions, communication templates all in preparation for new Fiscal Year (other forms as requested). </li><li>Recommends improvements of administrative procedures to ensure operational efficiency and effectiveness of contract development or monitoring processes. </li><li>Prepares annual funded program disaster form binder. </li><li>Updates the Administrative Specialist desk manual and associated task forms. </li><li>Maintains up-to-date training on internal Purchase Order (P.O.) procedures to process P.O. for Director of Programs and travel requests for Programs Department personnel. </li></ul> <p>Qualifications:</p> <p>Education and Experience:</p> <p>Graduation from an accredited four-year degree granting college or university OR an</p> <p>associate's degree from an accredited college or university AND two years of experience preparing or monitoring contracts.</p> <p>Knowledge, Skills and Abilities:</p> <ul> <li>Working knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content. </li><li>Working knowledge of formats and styles used in legal documents. </li><li>Working knowledge of Microsoft Office Suite products and AdobeSign. </li><li>Ability to read, understand, and interpret legal and insurance documents. </li><li>Ability to communicate effectively both orally and in writing. </li><li>Ability to work effectively with others. </li></ul>