<p>Join our team! Our mission is BUILDING COMMUNITIES. IMPROVING LIVES. With a history spanning over 110 years, HR Green has consistently delivered on this mission, establishing ourselves as a trusted partner for our colleagues, clients, and communities alike. Each day, we work to find solutions that inspire our employees and fit our clients' needs to build trust to exceed their expectations. As a leading player in the industry, we're proud to be ranked No. 168 on Engineering News Record's Top 500 Design Firms list in 2023. Our unwavering dedication to cultivating an exceptional workplace environment has earned us the distinguished honor of being recognized as a Best Place to Work.</p> <p>Summary</p> <p>We're looking for an Administrative Assistant who keeps things moving - someone who keeps the office running efficiently and manages key administrative responsibilities that support the team's success.</p> <p>This role centers on supporting our St. Louis office-welcoming visitors, preparing documents, assisting project teams, and keeping shared spaces organized and comfortable. This position also provides administrative assistance to our IT Department in helping track software renewal timelines, gather vendor quotes, and keeping documentation current. This position is fully on site, based in Town and Country in the Maryville Centre business complex.</p> <p>What You'll Do</p> <ul> <li>Serve as the first point of contact for visitors, deliveries, and staff inquiries, creating a welcoming and professional office environment. </li><li>Support daily office operations including mail, scanning, printing, document preparation, ordering supplies, and shared-space organization. </li><li>Assist with coordinating office events, team gatherings, and small celebrations. </li><li>Provide administrative support to project managers including meeting minutes, formatting documents, bid tabs, and other administrative deliverables. </li><li>Set up conference rooms, coordinate meeting needs, and ensure common areas remain organized and equipped. </li><li>Assist with IT software-related administrative tasks such as: </li><li>Tracking renewal timelines and gathering information as dates approach </li><li>Requesting quotes from vendors and coordinating basic next steps </li><li>Routing purchase requests and invoices for approval </li><li>Keeping organized documentation across spreadsheets and shared tools </li><li>Researching past invoices or renewal history when needed </li></ul> <p>What You Bring</p> <ul> <li>5+ years of administrative support experience. </li><li>Strong attention to detail and comfort managing information in spreadsheets or tracking systems. </li><li>Clear and confident communication skills when working with internal stakeholders and external vendors. </li><li>Proficiency in Microsoft Office 365 with the ability to learn new systems </li><li>A proactive, organized, and dependable approach to managing multiple tasks and deadlines. </li><li>Ability to work fully onsite Monday-Friday in our St. Louis office. </li></ul> <p>Benefits</p> <p>Not only does HR Green provide you with a place to grow, thrive, and enjoy your work, but we are also dedicated to delivering a comprehensive and multi-faceted benefits package. We invest in our people with a comprehensive total rewards package that supports both your career and your life outside of work, including:</p> <ul> <li>Employee ownership opportunities </li><li>Hybrid and flexible work schedule </li><li>Performance-based bonus program </li><li>Traditional and Roth 401(k) plans with immediate vesting of employer match </li><li>Tuition reimbursement for continued learning </li><li>Two days of paid volunteer time each year </li><li>Medical, dental, and vision insurance coverage </li><li>Parental leave </li><li>Onsite Fitness Gym and fitness membership reimbursement </li><li>Ergonomic desk and office set-ups </li><li>Covered parking garage </li><li>Monthly office events, including Friendsgiving, game nights, holiday celebrations, charitable initiatives, and team offsites </li></ul> <p>At HR Green, you won't just handle details. You'll strengthen the systems that support our projects, keep our operations running seamlessly, and contribute to work that improves communities.</p> <p>Visit our website for detailed total rewards information.</p> <p>HR Green is proud to be an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other classification protected by applicable federal, state or local law.</p>