<p>Job Summary The Information Technology Administrative Assistant is responsible for providing support to the Vice President of Information Technology and IT department in managing day to day IT administrative functions This position requires a technically savvy individual who is extremely well organized and adept at communicating both verbally and in writing with stakeholders across the organization Essential Duties and Responsibilities Manages phone calls to ensure information is transmitted as appropriate Serve as coordinator and point of contact for the IT department fielding requests organizing schedules maintaining filing systems and developing administrative process improvementsManage hardware ordering process and coordinate inventory of IT assetsCoordinate contracts with vendors and suppliers including managing invoicing and payment processesManage vendor invoices and work closely with the finance department to ensure they are paid accurately and on timeKeep IT licenses and leases up to dateProvide project coordination assistance with special projects and any other duties as assigned by Vice President of ITEscalate issues to managementServe as an administrator for all tasks within the department including recording minutes arranging schedules of events proof read documents etcManage procurement of inventory including documenting all equipment assigned to staff membersResponsible for tracking hardware and software inventoryFamiliarize and assist end users on basic software hardware and peripheral device operation and useWorks with vendor support contacts to resolve technical issues within the desktop environmentArrange and prepare equipment for shippingreceiving and distribution accurately and promptlyPreparing and willing to do any other reasonable and lawful instructiontask on time and correctlyManage time efficiently and effectively; set priorities appropriately and schedule callsAbility to maintain professional demeanor under stress and operate within customer support standard and operating proceduresPrepare communications such as memos emails invoices reports and other correspondenceFill in for corporate Receptionist as needed Lunch breaks PTO EtcOther duties as required Requirements High School Diploma AssociatesBachelors preferred 2 years experience in an administrative support roleFamiliarity with IT terms and specifications an assetDemonstrated ability to function effectively and with great attention to detail while managing multiple tasksDemonstrated ability to work well both independently and as a member of a teamExcellent oral and written communication skillsAbility to handle sensitive information with a strict level of confidentialityAbility to adhere to defined processes and procedures and suggest improvementsStrong organizational skills attention to detail and ability to prioritize multiple tasks</p>