<p>Department: Circuit County Clerk</p> <p>Position Control Number: 0101-041</p> <p>FLSA Status: Non-Exempt; position is eligible for overtime</p> <p>Safety Sensitive Designation: This position is not designated as safety-sensitive.</p> <p>Random Drug/Alcohol Test: No</p> <p>Opening Date: May 07, 2025</p> <p>Closing Date: May 14, 2025 at 11:59 PM</p> <p>This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management's right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.</p> <p>An Equal Opportunity Employer</p> <p>JOB SUMMARY: Responsible for providing assistance to Pulaski County residents with voter registration, including updates, changes, filing, mailing out, and receipt of absentee ballots; identification and verification of appropriate voter districts for addresses within Pulaski County; maintaining district maps for election purposes; and production of voter listings for polling locations.</p> <p>ESSENTIAL JOB FUNCTIONS:</p> <ul> <li>Assists the public in the completion of forms for voter registration, ensuring all information listed is correct; issues voter registrations; scans voter registrations and enters them into a state-controlled database; and makes address and name changes in voter database. </li><li>Processes electronically transmitted voter registrations, addresses changes, and death notices received from various government agencies; checks for duplicate entries; corrects addresses in existing records by signature verification; checks for felony convictions and removes voters when necessary; and notifies registrants by mail. </li><li>Provides general voter information to the public in person, by telephone, and by electronic means, including precinct number, election eligibility, voting locations, absentee regulations and procedures, and election laws; and sends requests for updated information to registrants as needed. </li><li>Assembles and mails out absentee packages that include instructions and ballots; receive absentee ballots, then file marks, logs, and stores them in the ballot box until Election Day; and meets deadlines set by federal law. </li><li>Receives applications for absentee ballots, reviews for completeness, and verifies registration for each applicant. </li><li>Coordinates with representatives picking up ballots for absentee voters, such as nursing home administrators, ensuring both voters and representatives have completed all necessary documentation. </li><li>For each election, generates, assembles, and binds poll books and lists of eligible voters for each voting location, divided into geographic areas. </li><li>Attends naturalization ceremonies and voter registration drives to assist with voter registration of new citizens and answer questions from the general public. </li><li>Follows the National Voter Registration Act in purging inactive registrations from the database after repeatedly attempting to contact voters and sending notifications of cancellation. </li><li>Verifies petitions for elections, ensuring that there were sufficient signatures collected and that candidates and voters are in the proper district. </li><li>Processes early voters during each election, answering questions from poll workers during elections on the precinct and ballot styles, and providing general customer service. </li><li>Review the voting history of each registered voter after each election; import it into the voter registration database. </li><li>Updates departmental maps to reflect new streets and subdivision development, annexations, and changes in street address assignments; performs file maintenance within the system on street address additions and changes using information from various government agencies; identifies appropriate voter district for each new street; coordinates with other agencies to ensure accuracy; and makes changes as necessary. </li><li>Compiles statistical information for state agencies, candidates, private sector companies, and FOIA requests as needed. </li><li>Inputs information received from Election Commission regarding election details, precinct changes, and ballot styles; provides the Election Commission with mandated reports as required by law; and enters election results as provided by Election Commission. </li><li>Assists with training additional staff in accessing voter registration records to enable their assistance during peak election periods. </li><li>Obtains voter registration records from storage as needed. </li><li>Utilizes maps when new data is received regarding new subdivisions, street additions, developments, capital improvement projects, zoning requirements, and other projects to ensure the voter database is accurate. </li><li>Prepares voter records for entry into an automated data processing system; assigns street segment identification to new segments as needed. </li><li>Conducts research to determine ownership; assigns address and ensures precinct and district are accurate for voting purposes. </li><li>Utilizes Geographic Information System (GIS) software, Pulaski Area Geographic Information System (PAgis), and DataScout Systems to maintain the voter database; inputs changes as required. </li><li>Ensures voters are accurately assigned to the correct districts by integrating mapping data from multiple sources. </li><li>Receives information and data from outside agencies; converts received information for entry into the GIS System. </li><li>Develops and maintains the addressing databases for use in voter registrations. </li><li>Ensures map boundaries for multiple schools, senate, and judicial districts are correct and the voter database is accurate. </li><li>Completes special projects to include researching and creating display maps as requested. </li></ul> <p>SECONDARY DUTIES AND RESPONSIBILITIES:</p> <ul> <li>Performs other related duties as required. </li></ul> <p>PERSONNEL SUPERVISED: None</p> <p>WORKING CONDITIONS: Duties are performed primarily in a smoking-restricted office environment. Occasional attendance at meetings and functions with outside agencies is required. Overtime may be required during election work periods.</p> <p>MINIMUM QUALIFICATIONS:</p> <p>REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:</p> <ul> <li></li><li>Considerable knowledge of the information and processes required for voter registration. </li><li>Considerable knowledge of election law as it applies to absentee voting. </li><li>Good knowledge of detailed, computerized, and manual record-keeping processes. </li><li>Good Knowledge of Criminal Court rules and the effect of conviction on voting rights. </li><li>Some knowledge of election laws, regulations, and ordinances governing the election process. </li><li>Some knowledge of voter precinct and district boundaries and procedures used to determine boundaries. </li><li>Ability to provide excellent customer service. </li><li>Ability to read and interpret maps and locate addresses. </li><li>Ability to accurately verify the information and locate inconsistencies. </li><li>Ability to maintain detailed record-keeping systems. </li><li>Ability to communicate effectively in writing concerning absentee voting. </li><li>Ability to communicate effectively in writing, over the phone, and via electronic means. </li><li>Ability to provide excellent customer service. </li><li>Ability to maintain discretion regarding privileged information. </li><li>Ability to attend work regularly and reliably. </li><li>Skill in the operation of a PC. </li><li>Skill in the use of Microsoft Word and Excel. </li><li>Skill in the digitization of documents. </li><li>Skill in manipulating file sizes to meet system requirements. </li></ul> <p>PHYSICAL REQUIREMENTS:</p> <ul> <li></li><li>Digital dexterity is sufficient for the operation of a keyboard and mouse. </li><li>Visual acuity is sufficient for normal office activities, including the use of a PC. </li><li>Ability to communicate effectively orally individually and in groups, in person, and by telephone. </li><li>Ability to stand for extended periods of time. </li><li>Ability to lift and carry loads up to 20 pounds. </li></ul> <p>EDUCATION AND EXPERIENCE:</p> <p>Completion of high school or GED equivalency; some work experience with voter registration, election processes, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.</p> <p>Employment is contingent upon the successful completion of a criminal background check.</p> <p>Must be a registered voter in the State of Arkansas.</p> <p>Must be bondable.</p> <p>Regular and reliable attendance is an essential function of this position.</p>