<p>Posting Details</p> <p>Posting Summary</p> <p>Working Title Administrative Assistant Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 29000138; 29000139 Agency Brightpoint Community College Division Brightpoint Community College (Div) Work Location Chesterfield - 041 Hiring Range $42,000 - $50,000 (Commensurate with experience and qualifications) Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule</p> <p>Monday - Friday, 8:00am - 5:00pm; as needed</p> <p>Sensitive Position No Job Description</p> <p>Brightpoint Community College is a two-year public institution of higher education and is the third largest of Virginia's 23 community colleges. The college is located within the Greater Richmond metropolitan area. It serves students and the community at its two campuses, in Chester and Midlothian; online; and in locations throughout its service area. Brightpoint Community College's mission is to provide quality educational opportunities that inspire student success and community vitality. It envisions a success story for every student.</p> <p>Brightpoint Community College offers a robust benefits package, including:</p> <ul> <li>State of Virginia employee benefits </li><li>Comprehensive health insurance (medical, dental, and vision) </li><li>Virginia Retirement System (VRS) participation </li><li>Generous annual leave and paid holidays </li><li>Remote work flexibility, depending on role and departmental needs </li><li>Professional development opportunities </li><li>Continuous learning programs </li><li>Access to wellness resources and employee assistance programs </li></ul> <p>Brightpoint Community College invites applications for two Administrative Assistant positions: one in the Math, Science, Health and Human Services Division and one in the Nursing and Allied Health Division. The Administrative Assistant will provide administrative support to assist the Dean, Associate Dean, faculty, and staff within the assigned division.</p> <p>Working within established institutional policies and procedures, the Administrative Assistant performs a variety of administrative support activities, including assisting with daily operations and the management of office activities and tasks; providing exceptional customer service to students, faculty, staff, and the public; resolving inquiries in a timely and professional manner; managing calendars, deadlines, and the division-wide schedule of classes using technology-driven systems; preparing and processing forms, purchase orders, budget-tracking materials, and division reports in compliance with institutional policies; preparing and maintaining adjunct contracts and related records; developing and maintaining organized electronic and physical filing systems for records, reports, and correspondence; assisting with and coordinating special projects, events, and initiatives under the direction of the Dean or Associate Dean; interacting with other departments across the College; and upholding confidentiality and discretion when handling sensitive information and personnel matters.</p> <p>Positions may be assigned to either the Chester or Midlothian Campus, with location subject to change based on the needs of the College. Candidates must be willing to work both day and evening shifts, as needed.</p> <p>Special Assignments</p> <p>May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.</p> <p>KSA's/Required Qualifications</p> <p>Demonstrated knowledge of general office procedures, administrative best practices, and record-keeping methods for both physical and electronic files; familiarity with basic accounting or budgeting principles, as well as workplace safety and security protocols; proficiency in written and verbal communication, supported by strong organizational, time-management, and task-prioritization skills; demonstrated ability to provide excellent customer service and interpersonal support in a professional environment; skill in data entry, document preparation, and executive scheduling and calendar management; ability to maintain confidentiality, exercise discretion, and appropriately handle sensitive information; capacity to work both independently and collaboratively, adapt to changing priorities, manage multiple tasks simultaneously, and meet established deadlines; proficiency with standard office software-including Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint, and OneDrive) and Google Workspace-with the ability to learn and effectively use enterprise systems such as PeopleSoft, Emburse Enterprise, EVA, and Adobe products; commitment to developing and maintaining up-to-date knowledge of technologies and best practices relevant to assigned duties.</p> <ul> <li>The selected candidate must pass a required background check. </li><li>All full-time classified employees new to the Commonwealth of Virginia will serve a 12-month probationary period. </li></ul> <p>Additional Considerations</p> <p>Experience in a higher education or public sector administrative setting, preferably within a community college environment; demonstrated experience providing administrative support, including complex scheduling, meeting coordination, and preparation of professional correspondence and reports; proven ability to coordinate projects, track progress, and manage competing priorities with close attention to detail and accuracy; familiarity with institutional policies, procedures, and regulations within higher education; proficiency in enterprise software systems such as PeopleSoft (Student Information System), Emburse Enterprise, EVA, and Adobe applications; knowledge of, and ability to apply, Web Content Accessibility Guidelines (WCAG) 2.1 Level AA standards to electronic documents and online content; demonstrated initiative, foresight, and a proactive approach to managing office operations and anticipating administrative needs; experience maintaining professionalism, confidentiality, and discretion when handling sensitive or confidential information.</p> <p>Operation of a State Vehicle No Supervises Employees No Required Travel</p> <p>As needed</p> <p>Posting Detail Information</p> <p>Posting Number CLS_4189P Recruitment Type General Public - G Number of Vacancies 2 Position End Date (if temporary) Job Open Date 12/09/2025 Job Close Date 12/22/2025 Open Until Filled Agency Website https://www.brightpoint.edu Contact Name Shelby Duncan Email sduncan@brightpoint.edu Phone Number Special Instructions to Applicants</p> <p>In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155</p> <p>Additional Information Background Check Statement Disclaimer</p> <p>The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/</p> <p>EEO Statement</p> <p>The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.</p> <p>ADA Statement</p> <p>The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.</p> <p>E-Verify Statement</p> <p>VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.</p> <p>Quicklink for Posting https://jobs.vccs.edu/postings/91188</p> <p>Supplemental Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <ul> <li> <ul> <li>Are you available and able to work at either the Chester or Midlothian Campus, as well as work both day and evening shifts, as needed? </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <ul> <li>Do you have experience providing customer service in a diverse environmnet? </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <ul> <li>Describe your experience providing administrative support. </li></ul> </li></ul> <p>(Open Ended Question)</p> <ul> <li> <ul> <li>Please give examples of your work experience using independent judgement, multi-tasking, maintaining confidentiality, and prioritizing job functions while meeting established deadlines </li></ul> </li></ul> <p>(Open Ended Question)</p> <ul> <li> <ul> <li>Describe your computer skills with Microsoft Office (e.g. Outlook, Word, Excel, PowerPoint, Access). Please provide examples of tasks completed in the various software packages to illustrate your skill level. </li></ul> </li></ul> <p>(Open Ended Question)</p> <ul> <li> <ul> <li>Do you have previous experience working in a higher education environment? Briefly describe. </li></ul> </li></ul> <p>(Open Ended Question)</p> <ul> <li> <ul> <li>Do you have prior working experience using student information systems (SIS)? </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <ul> <li>Do you have experience in Web Content Accessibility Guidelines (WCAG) ? </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li></ul> <p>Applicant Documents</p> <p>Required Documents</p> <p>Optional Documents</p> <ul> <li>Resume </li><li>Cover Letter/Letter of Application </li><li>Alternative Hiring Process Letter </li></ul>