<p>This position provides analytical, management, and administrative support to the Facilities Service Line. Provides advice to the Service Line Manager, Project Coordinators, Service Line Supervisors, and administrative staff concerning the organization, methods and procedures involved with administrative support systems.</p> <p>Major duties:</p> <ul> <li>Responsible for oversight and execution of other administrative responsibilities encompassing facilities service activities, management support functions, special projects, and assignments, as well as personnel management, forms, record's management, and travel and training. </li><li>Functions as liaison between the Facilities Service Line and other service lines and is assigned to special projects or committees as a member. </li><li>Researches, compiles, recommends, and summarizes information concerning designated assignments and formulates an action plan for use by the supervisor to ensure that assigned issues are properly analyzed for potential to implement operational and performance strategies determined by the Service Line Manager. </li><li>Utilizes information technology such as word processing, database, spreadsheets, and graphics presentations to assist the Service Line Manager in data analysis, projections, demographics, and other statistical analysis. </li><li>Forecasts budgetary requirements for funding by gathering data, preparing statistics, reviewing past performance, and projecting future needs after consultation with the Service Line Manager for all the Fund Control Points. </li><li>Handles requests for information and resolves or assists in resolving a variety of problems. </li><li>Assists the Service Line Manager and Service Line Supervisors in preparing and updating policies and procedures, departmental policy memorandums, and short and long-range goals. </li><li>Assists the Service Line Manager with preparation, finalization, and submission of correspondence and communication within the Service Line, Medical Center Directorate, VISN, VACO entities, and outside organizations with emphasis on proper grammar, content and format. </li><li>Maintains records and reporting mechanisms for the Service Line regarding performance efficiency, customer service, and outcome. </li><li>Ensures that the Service Line has an effective system of records, including mail management, key control and reporting. Oversees the disposition and transfer of records as appropriate. </li><li>Provides advice on a variety of substantive, procedural, and policy matters pertaining to such personnel functions as; recruitment, position management, classification, employee/management relations, employment entitlement, awards, and training. </li><li>Directs the overall equipment, supply and office support functions for the Service Line. </li><li>Other duties as assigned. </li></ul> <p>Work Schedule: Full time, Monday - Friday, 8:00am - 4:30pm</p> <p>Virtual: This is not a virtual position.</p> <p>Position Description/PD#: Administrative Officer/PD16296O</p>