<p>Join Our Team</p> <p>We are looking for a detail-oriented, organized, and proactive Executive Assistant to join our administrative support team. This position plays a key role in supporting the Foundation's operations by managing data entry, donor acknowledgments, event coordination, financial tracking, and administrative communication. You'll work closely with Foundation staff, accounting, and leadership to ensure efficient and accurate execution of daily activities and special projects.</p> <p>Benefits</p> <p>We are committed to supporting our employees with environments that foster growth and success. Benefits include:</p> <ul> <li> <p>Comprehensive healthcare coverage</p> </li><li> <p>Retirement plan options</p> </li><li> <p>Tuition reimbursement and training opportunities</p> </li><li> <p>Onsite fitness facilities and wellness programs</p> </li><li> <p>Supportive, team-oriented culture</p> </li></ul> <p>Job Overview</p> <ul> <li> <p>Accurately process donation data entry and generate thank you letters and pledge reminders</p> </li><li> <p>Maintain accurate bookkeeping for Foundation funds and monitor expenditures in coordination with the accounting office</p> </li><li> <p>Monitor Foundation pledges and send timely payment reminders</p> </li><li> <p>Prepare, format, and type correspondence, meeting minutes, and reports; maintain confidentiality of sensitive information</p> </li><li> <p>Organize and prioritize Foundation schedules, meetings, and appointments</p> </li><li> <p>Assist in the planning, implementation, and follow-up of Foundation events and special projects</p> </li><li> <p>Coordinate and prepare Foundation departmental budget; analyze monthly financial reports and suggest adjustments as needed</p> </li><li> <p>Share budgetary information with team members to promote awareness and accountability</p> </li><li> <p>Maintain a high level of professionalism and service in all communications</p> </li></ul> <p>What You Will Need</p> <p>Education:</p> <ul> <li> <p>High School Diploma or GED (Required)</p> </li><li> <p>One-year certificate from college or technical school (Required)</p> </li><li> <p>College coursework or degree (Preferred)</p> </li></ul> <p>Experience:</p> <ul> <li> <p>3-6 months of related administrative or secretarial experience, or equivalent education and experience (Required)</p> </li><li> <p>At least 2 years of secretarial experience preferred</p> </li><li> <p>Knowledge of hospital policies and department-specific procedures preferred</p> </li></ul> <p>Skills & Competencies:</p> <ul> <li> <p>Excellent written and verbal communication skills</p> </li><li> <p>Strong organizational and time management abilities</p> </li><li> <p>High attention to detail with the ability to handle confidential information</p> </li><li> <p>Proficiency in Microsoft Office Suite and standard Windows applications</p> </li><li> <p>Understanding of basic medical terminology (preferred)</p> </li><li> <p>Ability to perform high school-level math, including fractions, decimals, and percentages</p> </li><li> <p>Judgment and problem-solving skills in varied and dynamic environments</p> </li></ul> <p>Other Keywords:</p> <p>Executive Assistant, Foundation Support, Administrative Coordinator, Donor Relations, Office Manager, Development Assistant, Administrative Support, Fundraising Assistant, Event Coordination, Nonprofit Administration, Budget Assistant, Communication Specialist, Clerical Support, Secretarial Support, Meeting Planning, Office Administrator, Data Entry, Thank You Letters, Pledge Reminders, Financial Reporting, Office Scheduling, Confidential Correspondence</p>