<p>Executive Assistant to CIO & CTO - Office of the CIO</p> <p>Join a government IT department at the forefront of innovation. Our teams are pioneering solutions using artificial intelligence, machine learning, and emerging technologies to modernize legacy systems and enhance citizen services. We foster a culture of continuous learning, collaboration, and excellence-where diverse perspectives and bold ideas thrive.</p> <p>We are seeking a highly accomplished Executive Assistant to provide strategic and administrative support to our Chief Information Officer (CIO) and Chief Technology Officer (CTO). This role is ideal for a professional with a proven track record supporting C-Suite executives in fast-paced, high-impact environments.</p> <p>This role is more than administrative-it's a strategic opportunity to shape the future of government technology. If you thrive in dynamic environments and are passionate about supporting visionary leadership, we encourage you to apply.</p> <p>Key Responsibilities</p> <ul> <li>Act as a strategic partner to the CIO and CTO, managing complex calendars, high-level meetings, travel logistics, and sensitive communications with precision and discretion. </li><li>Prepare executive briefings, reports, presentations, and City Council packets that reflect organizational priorities and uphold professional standards. </li><li>Conduct targeted research and synthesize findings to support strategic initiatives, grant applications, and executive decision-making. </li><li>Draft executive correspondence, memos, and official documents for signature, ensuring clarity, tone, and alignment with city protocols. </li><li>Lead coordination of cross-functional meetings using City of Virginia Beach audio-visual platforms and third-party technologies; arrange demos and facilitate stakeholder engagement. </li><li>Monitor and track delegated tasks, deadlines, and organizational responses, ensuring accountability and timely follow-through. </li><li>Manage highly confidential information with integrity, discretion, and adherence to city policies. </li><li>Anticipate executive needs and proactively manage shifting priorities in a dynamic environment. </li><li>Oversee time-sensitive communications and ensure prompt delivery of interoffice mail to city departments and external vendors. </li><li>Collect, organize, and validate information from IT executives and teams to support applications for national awards, ensuring compliance with submission guidelines and relevance of content. </li><li>Continuously expand institutional knowledge by reviewing City of Virginia Beach policies and procedures to remain current on governance and operational updates. </li><li>Locate, verify, and utilize official forms issued by the City of Virginia Beach to support administrative and operational processes. </li><li>Provide responsive phone support for the CIO and CTO, capturing and relaying detailed messages accurately. </li><li>Liaise with internal departments and external vendors to deliver timely updates on multiple concurrent initiatives for executive review. </li></ul> <p>Qualifications</p> <ul> <li>Proven experience supporting C-suite executives, ideally within technology, government, or innovation-focused sectors. </li><li>Outstanding organizational, communication, and time management skills, with a focus on strategic execution. </li><li>Advanced proficiency in Office 365 and executive-level document creation, including presentations and reports. </li><li>Strong judgment and discretion in navigating complex organizational dynamics and handling sensitive information. </li><li>Collaborative mindset with a commitment to service excellence and continuous improvement. </li><li>Demonstrated ability to manage fast-paced, high-stakes situations with accuracy, professionalism, and composure. </li><li>Exceptional customer service orientation and interpersonal skills. </li></ul>