<p>Under the supervision of the Director of Purchasing and Contract Administration, the Buyer performs a variety of specialized duties associated with the purchase, delivery, and contracting for supplies, equipment, and professional/maintenance services in compliance with applicable laws, District regulations, and department procedures.  Examples Of Duties:</p> <ul> <li>Prepares and conducts requests for quotations and informal bids in accordance with Public Contract Codes, Education Codes, Labor Codes, California Uniform Public Construction Cost Accounting Act (CUPCCAA), and Board Policy, including any required follow-up actions such as Board authorizations and approvals. </li><li>Obtains, compares, and analyzes quotations; recommends awards; negotiates purchase terms and pricing with vendors according to established guidelines; and ensures product compliance with specifications, timely deliveries and bid requirements. </li><li>Receives and reviews requisitions in a timely manner; contacts appropriate vendors; obtains price quotes; and issues purchase orders. </li><li>Receives and reviews Contract Request Forms for non-complex services in a timely manner; contacts service providers; drafts agreements using approved templates; and obtains Board approval. </li><li>Researches pricing, quality, and availability of materials and sources; conducts acquisitions in compliance with applicable piggyback contracts. </li><li>Processes change orders, notices, reports, and other documents as needed. </li><li>Maintains up-to-date sources for supplies and commodities to support the purchasing process. </li><li>Provides information and assistance to District administrators regarding the purchase of materials, equipment, and supplies. </li><li>Writes and prepares clear, precise specifications describing desired goods or services. </li><li>Ensures proper account coding and maintains all required supporting documentation on file. </li><li>Coordinates with Accounts Payable and resolves discrepancies related to cost and quantity. </li><li>Assists with inventory management and the disposition of surplus property, as required. </li><li>Assists with monitoring the receipt and return of equipment, goods, and services. </li><li>Assists with perpetual and periodic inventories of fixed assets and generates year-end fixed asset reports.  </li><li>Generates contracts for professional services and/or public works, as assigned. </li><li>Performs related duties as assigned. </li></ul> <p>MINIMUM QUALIFICATIONS:</p> <p>Required:</p> <ul> <li>Associate degree in any field.  </li><li>Four years of purchasing or accounts payable experience.   </li></ul> <p>Preferred: </p> <ul> <li>Four years of purchasing or accounts payable experience in a public educational institution.   </li></ul> <p>KNOWLEDGE, SKILLS, AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.</p> <ul> <li>Proficiency in the operation and use of computers utilizing word processing, spreadsheet, and database management software programs, and Internet browsers, websites, and email. </li><li>Knowledge of purchasing principles and practices, including the preparation of, informal bids under the California Uniform Public Construction Cost Accounting Act (CUPCCAA), specifications, evaluations, and awarding of bids. </li><li>Understanding of the California Education Codes, Contract Codes and Labor Codes relating to purchasing. </li><li>Ability to communicate effectively both orally and in writing. </li><li>Ability to work effectively with cross-functional teams and maintains collaborative, positive working relationships. </li><li>Ability to work under deadlines and perform multiple assignments with interruptions. </li><li>Demonstrated experience working with communities who have been traditionally underserved by higher education and experience in the pedagogy reflecting intersections of race, culture, class, ethnic, and queer communities.  </li></ul> <p>PHYSICAL ABILITIES AND WORK ENVIRONMENT - Activities and environmental or atmospheric conditions commonly associated with the performance of the functions of this job. The physical demands and environmental conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. </p> <p>PHYSICAL ABILITIES</p> <ul> <li>Seeing to inspect written documents, communicate with District staff, sitting for extended periods of time; bending, kneeling, climbing, and reaching to retrieve and file equipment, and dexterity of hands and fingers to operate and repair equipment as well as to type on a computer keyboard. </li><li>Standing, and walking between work areas is required.  </li><li>Positions in this classification may occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information and equipment.  </li><li>Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment. </li></ul> <p>ENVIRONMENTAL ELEMENTS</p> <ul> <li>Employees work in an office environment with moderate noise levels, controlled temperature conditions.  </li><li>Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. </li></ul> <p>Core Competencies: The District has identified the following essential skills and attributes needed for success in this position. </p> <ul> <li>Public Sector Procurement  </li><li>Vendor Relationship Management </li><li>Performance Management </li><li>Documentation and Regulatory Compliance  </li><li>Retention Policy Adherence </li></ul> <p>Salary Schedule/Range</p> <p>CFT-48</p>