<p>Are you an organized, resourceful professional who thrives in a fast-paced environment? We're seeking two Administrative Assistants to become the go-to support for the Head of AWM Digital & Analytics, Pete Spera and Head of Strategy & Planning, Gerwin Beak, within the Advice & Wealth Management division. In this role, you'll be a trusted partner, ensuring operations run seamlessly by anticipating needs, managing priorities, and delivering exceptional service.</p> <p>What You'll Do:</p> <ul> <li>Calendar Management: Oversee a dynamic, complex calendar across multiple time zones. Proactively prioritize, schedule, and adjust meetings to optimize time. </li><li>Travel & Event Coordination: Arrange travel logistics and prepare meeting spaces. Plan and execute on-site and offsite events, including multi-day sessions. </li><li>Operational Support: Manage executive conference room bookings, assist with alternate space arrangements, and monitor office supply inventory. </li><li>Meeting Preparation: Ensure readiness by reviewing schedules, coordinating attendees, and organizing necessary materials. </li><li>Communication Excellence: Handle phone and email correspondence with accuracy and professionalism. Maintain department distribution lists. </li><li>Expense Oversight: Prepare and process expense reports promptly and accurately. </li><li>Professional Representation: Serve as a liaison with senior leaders and external partners, demonstrating discretion, and professionalism at all times. </li><li>Special Projects: Contribute to department initiatives and take on additional responsibilities as needed. </li></ul> <p>What We're Looking for:</p> <ul> <li>Proven experience as an Executive Assistant or in a senior administrative role supporting leadership. </li><li>Exceptional organizational and time-management skills with the ability to juggle multiple priorities. </li><li>Strong written and verbal communication skills. </li><li>Proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint. </li><li>Ability to work independently and collaboratively in a fast-paced, dynamic environment. </li><li>High level of professionalism, discretion, and sound judgment. </li></ul> <p>Special Factors</p> <p>Sponsorship</p> <p>Vanguard is not offering visa sponsorship for this position.</p> <p>About Vanguard</p> <p>At Vanguard, we don't just have a mission-we're on a mission.</p> <p>To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.</p> <p>How We Work</p> <p>Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.</p>