<p>Minimum Education</p> <p>Bachelor's degree or equivalent experience</p> <p>Minimum Experience</p> <p>6</p> <p>Summary</p> <p>Provides full event-planning services for Board events, primarily with larger, high-profile, and complex events - including internationally-focused conferences. Utilizes planning experience to independently provide and oversee consulting services to Board event planners. As needed, supports the Secretary of the Board with two of the Board's advisory councils, the Federal Advisory Council (FAC) and the Community Depository Institutions Advisory Council (CDIAC). Serves as the lead and technical expert for the section and provides guidance and direction to other staff in the performance of their duties and assumes responsibility for section operations at the manager's direction. Position requires advanced organizational and interpersonal skills, thorough and accurate attention to details, tact, diplomacy, and technical proficiency.</p> <p>Duties and Responsibilities</p> <ul> <li>Provides full event-planning services for all Board events, primarily with larger, high-profile, and complex events, such as international conferences. As an experienced event planner, duties include independently managing frequent consultations with officials and event planners in the sponsoring division, selecting an appropriate location, planning menus and arranging for food service, planning facility set-up, reserving hotel rooms and providing transportation, obtaining services from outside vendors, coordinating invitations, preparing paperwork and obtaining required approvals from Board management, ensuring compliance with security protocols for events at the Board, overseeing pre-event preparations, resolving last-minute problems, attending functions to ensure smooth implementation, and providing a post-event evaluation to improve future events. May provide recommendations to senior Board leadership and interact with officials or executives outside of the Board. </li><li>Leads, with manager input, the section's Conference Express option (consulting services for Board event planners). Conference Express services include consulting on all aspects of conference planning and management, advising in the selection of facilities, assistance in making reservations for hotel accommodations and transportation, and providing advice for all aspects of the Conference Planning Kit (a tool for event planners that includes checklist, sample menus, suggested meeting room configurations, and sample approval forms). </li><li>Supports the Secretary of the Board in relation to FAC and CDIAC meetings. Duties include coordinating or delegating to other team members all logistical aspects of the meetings (reserving and preparing the Board Room, collecting and processing security information, scheduling ground transportation and hotel accommodations, and overseeing the preparation and distribution of the councils' questions and answers) and resolving last-minute problems. Also coordinates the responsibility of the section's public tour program as needed. </li><li>Acts as the division's recognized expert for conference management services, planning, policy interpretation, and Board protocol. Maintains expert knowledge of and anticipates significant developments in event planning techniques and in the pricing, capabilities, and availability of outside vendors to ensure that events are priced competitively, cost effective, and compliant with Board protocol and practices. Synthesize data and feedback from multiple sources/stakeholders, analyze problems and risks, and apply technical expertise to create improved processes. </li><li>Serves as a technical lead driving the section's technology-focused initiatives and activities. Duties include assessing business processes to proactively identify potential efficiencies and modernizations, effectively communicating stakeholder needs for system development and enhancements with technical partners and division leadership, testing internal applications as a business stakeholder, and proficiently utilizing event planning-related systems and platforms to support duties. These systems may include internal and external applications for event planning logistics, diagraming event schematics, and virtual event conferencing. </li><li>Oversees and delegates the scheduling and administrative duties for the section. Duties include maintaining and updating the events calendar on the Office of the Secretary's SharePoint Online site; overseeing the section's systems that track all scheduled events and conferences; maintaining and updating the directory of Board staff members who serve as speakers for domestic and international group functions; and reviewing and allocating monthly credit card charges to sponsoring divisions. </li><li>Acts in a lead capacity with the other Conference Management Specialists (25/26) when performing principal duties and responsibilities. Recommends, to management, new programs or modifications in program scope and design based on team and stakeholder input. Provides answers and/or guidance regarding a range of complex matters, including the division's conference management processes and procedures. Provides mentorship and technical guidance to junior staff. </li><li>Provides support and contractor data to manager for vendor evaluation purposes. Assists in monitoring and reviewing work of outside vendors to inform vendor selections. </li><li>Serves as back-up to manager, Visitor Services, for a breadth of operational activities across the section, which may include final approval of processes and protocols. </li></ul> <p>Requires advanced organizational and interpersonal skills, thorough and accurate attention to details, tact, diplomacy, and technical proficiency. Knowledge level is typically achieved through the completion of a bachelor's degree or acquired through a combination of work-related experience and training. Six years of proven experience in conference and event planning (especially large, complex events) with increasing levels of responsibility. General knowledge of Board and System functions and experience with event planning-related systems and applications for event logistics, schematics, and conferencing are highly desirable.</p> <p>This is a TERM position expiring December 2027; it is onsite and located in Washington, DC.</p>