<p>FRAMINGHAM PUBLIC SCHOOLS</p> <p>Follow us on LinkedIn</p> <p>TITLE:</p> <p>Assistant Office Manager</p> <p>POSITION SUMMARY:</p> <p>To assist in day-to-day operations, planning and organization, maintaining efficient systems and processes, and interacting with district staff and the community, in order to support the high-quality and efficient running of the main office.</p> <p>OUR MISSION:</p> <p>Framingham Public Schools is committed to excellence for all students. A core value, embedded in the district's philosophy and goals, is that "all children will learn". Offering an equitable access to education to all of our students hinges largely on providing the highest quality teachers in every school and classroom.</p> <p>Diversity among teachers undoubtedly advances the academic achievement of students. Compliance obligations establish the baseline; as a district, Framingham Public Schools are committed to achieving, developing and maintaining a workforce reflective of the rich racial, linguistic, and cultural diversity of our students. Framingham Public Schools aims to teach our children, and ourselves, to be culturally proficient and inclusive in order to live, learn, and work together in a vibrant and diverse world.</p> <p>Indeed, Framingham Public Schools is committed to inspiring our school community to be accepting and willing to learn from individuals with differing backgrounds. Our goal is to reflect the diverse community we serve and create a great place to work for everyone by embracing the individual skills, perspectives and experiences our people bring to the workplace and harnessing these for high performance and improved service delivery. We want our employees to feel included, valued and respected and have access to equal opportunity, which supports full participation at work. Framingham Public Schools seeks to retain the diverse talent in our workforce and support our people to maintain a long and productive working career.</p> <p>Framingham Public Schools is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from minorities and women.</p> <p>CERTIFICATES, LICENSES, REGISTRATIONS:</p> <p>Associate's or Bachelor's Degree from an accredited college or university is preferred.</p> <p>TRAINING AND EXPERIENCE:</p> <p>Candidates with Naviance software training and experience preferred. Candidates who are fluent in a second language are preferred.</p> <p>SKILLS AND ABILITY:</p> <p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>Computer skills and knowledge of appropriate applications including Microsoft Office, X2, MUNIS and Google are essential. Demonstration of supervisory skills and commensurate experience, ability to establish and maintain organized office systems and procedures, effective interpersonal skills, ability to communicate effectively verbally and in writing, ability to maintain the confidentiality of information, ability to take notes and transcribe information, ability to work independently and take initiative to recommend and pursue relevant projects and ability to conduct research and produce reports. Ability to embrace and adapt to changes in procedures and job duties, if needed, due to process improvement, change in law and/or new systems that may be implemented to better streamline the needs of the department(s).</p> <p>ESSENTIAL DUTIES AND RESPONSIBILITIES:</p> <p>The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.</p> <ul> <li>Answer and appropriately direct telephone calls from outside vendors, community organizations, and School and City interdepartmental personnel. </li><li>Greet and appropriately direct students, parents, teachers, and any other individuals who may visit the office. </li><li>Submit student college application materials via Naviance Software. </li><li>Reach out to families and schools to request records for incoming new students. </li><li>Collect and deposit money for test registration (PLAN, PSAT and AP Exams). </li><li>Attend department meetings, as needed. </li><li>Process transcript requests for past Framingham High School graduates. </li><li>Process vendor invoices, create purchase orders through MUNIS and submit to Office of Finance for payment. </li><li>Provide clerical support to school counselors as needed. </li><li>Respond to questions by the community and staff via in-person, email and/or telephone. </li></ul> <p>Other:</p> <p>Assume additional responsibilities as directed by the Building Principal</p> <p>PHYSICAL WORKING CONDITIONS:</p> <p>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>REPORTS TO:</p> <p>Building Principal</p> <p>SUPERVISORY RESPONSIBILITIES:</p> <p>Not Applicable.</p> <p>FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:</p> <p>This position is classified as non-exempt.</p> <p>TERMS OF EMPLOYMENT:</p> <p>Covered under the Secretarial Contract (Unit S).</p> <p>This is a twelve-month position.</p> <p>Framingham Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.</p> <p>The Framingham Public Schools prohibit sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at the Framingham Public Schools School Committee website.</p> <p>Rev. 2024</p>