<p>Billing Specialist</p> <p>Department: Corporate/Administrative</p> <p>Employment Type: Full Time</p> <p>Location: Sanford, FL</p> <p>Reporting To: Kim Bowes</p> <p>Description</p> <p>The Billing Specialist play an instrumental role in ensuring the financial health of CPH, by effectively and timely preparing invoices for our clients. They contribute to the company's cash flow by adhering to billable sections of contract agreements and generating and distributing invoices accurately and in a timely manner.</p> <p>Duties Include:</p> <p>Invoicing: Generate and distribute invoices to customers in a timely and accurate manner. Ensure that invoices are complete and compliant with contracts, company policies and relevant regulations. Responsibilities will also include the following:</p> <ul> <li>Support the implementation of invoicing procedures, establishing protocols, setting up billing procedures, and developing invoicing workflows. Oversee invoice processing, validation, and distribution. </li><li>Design invoice data categories and manage ERP system data. </li><li>Analyzed delays in approvals process to identify and resolve any issues with approval workflows. </li><li>Manage clients requests and inquires. </li><li>Uploading and storing invoice records and electronically organizing contracts and supporting materials. </li><li>Monitor and follow up on outstanding invoices to ensure timely processing. </li><li>Prepare and analyze billing reports. </li><li>Verifying tax information. </li><li>Assisting with past due or denied invoices. </li></ul> <p>Customer Relations: Collaborate with CPH leadership and PM teams to resolve customer inquiries and disputes, fostering positive relationships with clients.</p> <p>Process Improvement: Identify opportunities to streamline and improve the invoicing process, suggesting and implementing changes to enhance efficiency and reduce errors.</p> <p>Perform other duties as assigned.</p> <p>Requirements:</p> <p>Required Skills/Abilities:</p> <ul> <li>Proficiency in MS Office, and ability to analyze large sets of data. </li><li>Excellent professional verbal and written communication skills and strong negotiation skills. </li><li>Exceptional attention to detail, proactive follow-up, excellent organizational skills, and discretion with confidential information. </li><li>Strong interpersonal, time-management, and problem-solving skills </li><li>Strong sense of urgency, with outstanding prioritization skills and professionalism </li><li>Focuses on objectives and deliverables, execution of tasks, and fast implementation. </li><li>Review documents for clerical errors and modify documents. </li></ul> <p>Education and Experience:</p> <ul> <li>Associate's or Bachelor's degree in Accounting or related field. </li><li>5- 7 years of related experience with invoicing, and familiarity with relevant legal and regulatory requirements. Experience with generating and distributing approximately 150+ invoices within a week is a plus. </li><li>Knowledge of GAAP and basic accounting principles. </li><li>Experience with Deltek Vision is a plus. </li><li>Experience in the following industries in a plus: Construction and / or Engineering. </li></ul> <p>Work Environment:</p> <ul> <li>The work environment features below are representative of those an employee meets while performing the essential functions of the role. </li><li>This position is in a professional office environment. The person in this role will routinely use standard office equipment such as computers, phones, printers, copiers, and filing cabinets. </li></ul> <p>Physical Requirements:</p> <ul> <li>Must have reliable transportation to and from office. </li><li>The physical demands below are representative of those that must be met by an employee to effectively perform the essential functions of the role. </li><li>Must be physically able to walk up one flight of stairs multiple times a day. </li><li>The person in this position may require sitting or standing for long periods of time and lifting up to 25 pounds. </li></ul> <p>#LI-MS1</p> <p>Compensation & Benefits</p> <ul> <li>Dependent upon experience. </li><li>CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company. </li><li>Company Paid Life Insurance and Short-Term Disability. </li><li>401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave. </li></ul> <p>CPH is an Equal Opportunity/Affirmative Action/Drug Free Work Environment Employer.</p>