<p>Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.</p> <p>Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.</p> <p>Review Vacancy</p> <p>Date Posted 07/01/25</p> <p>Applications Due08/01/25</p> <p>Vacancy ID191367</p> <ul> <li>Basics </li><li>Schedule </li><li>Location </li><li>Job Specifics </li><li>How to Apply </li></ul> <p>NY HELPYes</p> <p>AgencyMental Health, Office of</p> <p>TitleAdministrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Central New York Psychiatric Center, HALT, Coxsackie Mental Health Unit, P26441</p> <p>Occupational CategoryClerical, Secretarial, Office Aide</p> <p>Salary GradeNS</p> <p>Bargaining UnitASU - Administrative Services Unit (CSEA)</p> <p>Salary RangeFrom $40391 to $58447 Annually</p> <p>Employment Type Full-Time</p> <p>Appointment Type Permanent</p> <p>Jurisdictional Class Non-competitive Class</p> <p>Travel Percentage 0%</p> <p>Workweek Mon-Fri</p> <p>Hours Per Week 37.5</p> <p>Workday</p> <p>From 6 AM</p> <p>To 6 PM</p> <p>Flextime allowed? No</p> <p>Mandatory overtime? No</p> <p>Compressed workweek allowed? No</p> <p>Telecommuting allowed? No</p> <p>County Greene</p> <p>Street Address Central New York Psychiatric Center - Coxsackie Mental Health Unit</p> <p>11260 Route 9W</p> <p>City Coxsackie</p> <p>StateNY</p> <p>Zip Code12051</p> <p>Duties Description Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply.</p> <p>As an Administrative Assistant 1 you are the principal administrative support in an office or department performing a wide variety of administrative tasks including:</p> <ul> <li>Answering phones, providing information to callers, taking messages, and transferring calls as needed </li><li>Managing calendars </li><li>Creating and managing paper and electronic filing systems </li><li>Preparing correspondence </li><li>Maintaining inventory of office supplies </li><li>Arranging for office equipment maintenance and service </li></ul> <p>Minimum Qualifications Administrative Assistant 1 - Minimum Qualifications:</p> <p>Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant 1 if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.</p> <p>Substitution: Certification (e.g. IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.</p> <p>OR</p> <p>Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.</p> <p>OR</p> <p>In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant 1 at Central New York Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.</p> <p>The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).</p> <p>Administrative Assistant Trainee 1 - Minimum Qualifications</p> <p>Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.</p> <p>OR</p> <p>Candidates within State Service can be considered for a competitive class appointment if they are reachable on the current Administrative Assistant Trainee 1 eligible list.</p> <p>OR</p> <p>Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.</p> <p>OR</p> <p>In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Central New York Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.</p> <p>The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).</p> <p>To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 1, you will automatically advance to the Administrative Assistant Trainee 2.</p> <p>Administrative Assistant Trainee 2 - Minimum Qualifications</p> <p>Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 1 year of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.</p> <p>OR</p> <p>Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.</p> <p>OR</p> <p>In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Central New York Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.</p> <p>The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).</p> <p>To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 2, you will automatically advance to the Administrative Assistant 1 without further examination.</p> <p>Additional Comments All OMH employees receive a generous benefits package including:</p> <ul> <li>NYS medical, dental, & vision insurance </li><li>Access to tuition assistance programs </li><li>Excellent opportunities for advancement & professional growth </li><li>Paid time off - 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave </li><li>NYS Retirement programs </li></ul> <p>Background checks will be required.</p> <p>Salary Range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (NS) through the job rate of an Administrative Assistant 1 (Grade 11).</p> <p>Administrative Assistant Trainee 1 (NS = Grade 8): $40,391</p> <p>Administrative Assistant Trainee 2 (NS = Grade 10: $45,081</p> <p>Administrative Assistant 1 (Grade 11): $47,695 - $58,447</p> <p>Some positions may require additional credentials or a background check to verify your identity.</p> <p>Name Human Resources</p> <p>Telephone</p> <p>Fax 315-765-3369</p> <p>Email Address cnpersonnel@omh.ny.gov</p> <p>Address</p> <p>Street Central New york Psychiatric Center</p> <p>PO Box 300</p> <p>City Marcy</p> <p>State NY</p> <p>Zip Code 13403</p> <p>Notes on ApplyingIndicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your resume and other application materials.</p> <p>https://omh.ny.gov/omhweb/employment/docs/employment-application.pdf</p> <p>The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.</p>