<p>Who We Are</p> <p>We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:</p> <ul> <li>Named one of the "Most Promising Places to Work in Student Affairs" by Diverse Magazine. </li><li>Serving a highly diverse student body (click here for more information). </li><li>Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility. </li><li>Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life. </li></ul> <p>Click here for more about Student Affairs.</p> <p>Required Qualifications (as evidenced by an attached resume):</p> <p>Bachelor's degree (foreign equivalent or higher). Three (3) years of full time administrative experience (student experience may be considered).</p> <p>Preferred Qualifications:</p> <p>Master's degree (foreign equivalent or higher). Experience supervising, training, or teaching Career or academic coaching with a college-educated population. Experience designing and presenting F2F and virtual content. Experience assessing and evaluating outcomes. Experience using databases and spreadsheets for tracking and reporting. Experience working with internships. Project management experience.</p> <p>Brief Description of Duties:</p> <p>The manager of the EXT Internship Program oversees Stony Brook University's largest academic internship program, engaging students in on and off campus internships with a focus on career readiness. The manager will coach supervisors to develop high-impact, learning-focused student intern descriptions and to create new skill-based experiential opportunities.</p> <p>This role supports students, faculty, and supervisors through every stage of the academic internship experience. The manager plays a key leadership role in coordinating enrollment processes, building high-impact training programs, creating policy and procedure documentation, managing university systems, and ensuring consistent communication and service delivery. Candidates should be highly organized, detail-oriented, and committed to inclusive and student-centered practices. Incumbent must have the ability to develop professional relationships and manage change. Demonstrated knowledge of best practices in programming and student services.</p> <p>Duties:</p> <p>Internship Administration</p> <ul> <li>Manage all aspects of the EXT enrollment process in Handshake, including coordination with academic/administrative departments and student records for on/off campus internships. </li><li>Oversee EXT course scheduling and permission entry in PeopleSoft. </li><li>Maintain and manage the EXT Brightspace courses for faculty, staff, and students. </li><li>Ensure compliance with university policies and deadlines. </li></ul> <p>Stakeholder Relationships and Training Development</p> <ul> <li>Serve as a primary contact for faculty, on/off campus recruiters regarding internship policies and best practices. </li><li>Cultivate new relationships with campus departments to expand internship opportunities. </li><li>Collaborate with faculty sponsors to ensure accurate documentation and timely reporting. </li><li>Develop and update policies and timelines related to internship enrollment, supervisor expectations, and course logistics. </li><li>Lead onboarding processes for faculty and site supervisors new to EXT internships. </li><li>Design and implement training programs and resource materials for faculty sponsors, site supervisors, and student interns. </li></ul> <p>Direct Client Service</p> <ul> <li>Provide direct client service to students about any aspect of their internship search / application process / experience, EXT processing, EXP requirements, academic credit policies, via F2F, online, and virtual connections. </li><li>Provide support in-person and through virtual platforms to ensure accessibility. </li><li>Foster an inclusive environment that supports students from all backgrounds and identities. </li></ul> <p>Intern Supervision</p> <ul> <li>Supervise undergraduate and/or graduate student interns. </li><li>Provide feedback and professional development to ensure high-quality contributions and learning. </li></ul> <p>Data Collection, Assessment, Evaluation & Reporting</p> <ul> <li>Track enrollment, participation, and evaluation metrics using internal systems and databases. </li><li>Create and analyze reports to assess student outcomes and inform decision-making for leadership. </li><li>Implement strategies to continuously improve program performance and impact. </li></ul> <p>Professional Development and Committee Involvement</p> <ul> <li>Enhance your professional skills by participating in opportunities that promote your learning, growth, and development (i.e. classes, training, committee, webinar, etc.). </li><li>Contribute to the Division of Student Affairs and Stony Brook University by attending and/or supporting events, activities, and programs sponsored by areas outside of your individual unit/department (i.e. campus wide traditions, events, programs, etc.) </li></ul> <p>Other duties or projects as assigned as appropriate to rank and departmental mission.</p> <p>Evening and weekend work may be required at times.</p> <p>Special Notes:</p> <p>This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.</p> <p>In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.</p> <p>Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.</p> <p>For this position, we are unable to sponsor candidates for work visas.</p> <p>Resume/CV and cover letter should be included with the online application.</p> <p>Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.</p> <p>If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.</p> <p>In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.</p> <p>Visit our WHY WORK HERE page to learn about the total rewards we offer.</p> <p>#LI-ES1</p> <p>'711607</p>