<p>Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.</p> <p>Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.</p> <p>Review Vacancy</p> <p>Date Posted 07/11/25</p> <p>Applications Due07/25/25</p> <p>Vacancy ID192195</p> <ul> <li>Basics </li><li>Schedule </li><li>Location </li><li>Job Specifics </li><li>How to Apply </li></ul> <p>NY HELPYes</p> <p>AgencyState, Department of</p> <p>TitleOffice Assistant 1 (NY HELPS) - Vacancy ID# 192195</p> <p>Occupational CategoryClerical, Secretarial, Office Aide</p> <p>Salary Grade06</p> <p>Bargaining UnitASU - Administrative Services Unit (CSEA)</p> <p>Salary RangeFrom $36232 to $44828 Annually</p> <p>Employment Type Full-Time</p> <p>Appointment Type Contingent Permanent</p> <p>Jurisdictional Class Competitive Class</p> <p>Travel Percentage 10%</p> <p>Workweek Mon-Fri</p> <p>Hours Per Week 37.5</p> <p>Workday</p> <p>From 7:30 AM</p> <p>To 3:30 PM</p> <p>Flextime allowed? No</p> <p>Mandatory overtime? No</p> <p>Compressed workweek allowed? No</p> <p>Telecommuting allowed? No</p> <p>County Albany</p> <p>Street Address 99 Washington Ave</p> <p>City Albany</p> <p>StateNY</p> <p>Zip Code12231</p> <p>Duties Description DUTIES:</p> <p>The Office Assistant 1 duties in Bureau of Administrative Support Services will include but are not limited to the following:</p> <ul> <li>Responsible for a variety of duties necessary for the operation of agency's mailroom. </li><li>Provide customer service and clerical support. </li><li>Answer incoming calls, take messages and forward to appropriate staff. </li><li>Sort, distribute and deliver mail. </li><li>Process outgoing mail. </li><li>Receive, unload, sort, count, distribute and deliver supplies. </li><li>Maintain stockroom storage area, stock shelves, perform stockroom and warehouse inventory. </li><li>Operate, and perform basic maintenance on office machines and equipment. </li><li>Operate a motor vehicle to pick up and deliver mail. </li><li>Other duties as assigned. </li></ul> <p>Minimum Qualifications Minimum Qualifications</p> <p>Permanent service in this title or one year of permanent competitive or 55 B/C service in a title SG-4 or higher and otherwise eligible for transfer under Civil Service Law.</p> <p>It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.</p> <p>NY HELPS</p> <p>This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).</p> <p>For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments.</p> <p>At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.</p> <p>NON-COMPETITIVE MINIMUM QUALIFICATIONS:</p> <p>The minimum qualifications for Non-Competitive appointment are:</p> <p>There are no minimum education or experience requirements for this title.</p> <p>55 B/C Appointment:</p> <p>This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.</p> <p>PREFERRED QUALIFICATIONS:</p> <ul> <li>Excellent communication skills. </li><li>Able to work independently or as part of a work team. </li><li>Familiarity with basic hand tools and battery-operated drill. </li><li>Able to understand and carry out written or oral instructions. </li></ul> <p>It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.</p> <p>Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.</p> <p>We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.</p> <p>For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.</p> <p>NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.</p> <p>Some positions may require additional credentials or a background check to verify your identity.</p> <p>Name Human Resources / RC</p> <p>Telephone 518-474-2752</p> <p>Fax 518-402-3656</p> <p>Email Address HRM.Recruitment@dos.ny.gov</p> <p>Address</p> <p>Street 99 Washington Ave</p> <p>Suite 1150</p> <p>City Albany</p> <p>State NY</p> <p>Zip Code 12231</p> <p>Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, degree/transcript, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.</p>