<p>Who we are:</p> <p>GCI Health is the leading global health impact agency built to realize the future of health. We turn client innovation into health impact through engagements that transcend traditional communications. From molecules to the masses, we embrace the entire healthcare spectrum in every corner of the world, spanning North America, Europe, Asia-Pacific and the Middle East. Our services include pipeline and product communications, brand marketing, corporate and enterprise communications, medical affairs and clinical trial marketing.</p> <p>GCI Health is a celebrated, highly respected healthcare agency with industry honors that include PRWeek Best Place to Work, PRWeek Global International Agency of the Year, MM+M PR Agency of the Year, PRovoke Media Global Healthcare PR Agency of the Year and PRovoke Media Agency of the Decade.</p> <p>More about the role:</p> <p>The People Team Coordinator will support the People team across onboarding, learning and development coordination, People operations, and employee experience. This role is ideal for a recent graduate seeking hands-on exposure to the full employee lifecycle, with a strong emphasis on scheduling, communications, process tracking, and cross-functional coordination. You'll help keep the People programs running smoothly by organizing details, maintaining trackers, sending communications, and escalating issues to the right partners.</p> <p>This is a hybrid role with the expectation that you are in the office at least 1-2 days a week. The role will initially be a 6-month contract with the opportunity of turning it into a full-time role.</p> <p>What you'll do:</p> <p>Onboarding and Offboarding</p> <ul> <li>Assist with new hire onboarding logistics, including: </li><li>Coordinating IT tickets for equipment and systems access </li><li>Preparing and sending new hire welcome emails </li><li>Assembling individualized onboarding schedules with hiring teams </li><li>Scheduling I-9 appointments and supporting E-Verify steps as needed </li><li>Support offboarding logistics by submitting/monitoring IT deactivation tickets and coordinating equipment return </li></ul> <p>Employee Lifecycle Support</p> <ul> <li>Maintain and send manager reminders for 45-day, 90-day, and 6-month check-ins; track completion </li><li>Draft and send service anniversaries emails; maintain the anniversaries tracker </li><li>Assist with scheduling and logistics for employees returning from leave (calendar set-up, manager/IT coordination, access reinstatement) </li><li>Support standard employment verification requests by preparing letters, completing forms, and coordinating with payroll/HR as needed; escalate exceptions </li></ul> <p>Learning and Development (L&D) and Intern Program Support</p> <ul> <li>Coordinate L&D scheduling: calendar invites, room/virtual logistics, materials, and attendee communications </li><li>Send post-session surveys and track participation/responses </li><li>Maintain L&D content on the intranet, ensuring schedules and resources are current </li><li>Assist with PO submission and tracking for L&D vendors; support invoice processing and basic contract coordination </li><li>Support Intern Program logistics: recruitment coordination (posting roles, scheduling interviews), onboarding support, training calendars, and communications </li></ul> <p>People Operations and Intranet</p> <ul> <li>Update and maintain People pages on the intranet </li><li>Provide front-line People inbox support: route questions, share resources, and escalate to HR team members appropriately </li><li>Help maintain People trackers and shared files (onboarding, check-ins, leaves, POs, surveys) </li><li>Assist with "Speed Connections" or similar employee engagement/networking sessions: scheduling, invites, attendance tracking, and intranet updates </li></ul> <p>IT and Cross-Functional Coordination</p> <ul> <li>Submit, monitor, and escalate IT support tickets for new hires, role changes, and departures </li><li>Partner with Payroll, Benefits, and Operations on routine process steps and timelines </li><li>Keep stakeholders informed through timely reminders and status updates </li></ul> <p>General Administrative Support</p> <ul> <li>Calendar and meeting scheduling for People events and recurring touchpoints </li><li>Light document preparation and data entry with attention to confidentiality </li><li>Assist with ad-hoc People projects as assigned </li></ul> <p>Experience that contributes to success:</p> <ul> <li>Currently pursuing or recently completed a degree in Human Resources, Business, Communications, Psychology, or related field </li><li>Strong organization and attention to detail; reliable follow-through on deadlines </li><li>Clear, professional written and verbal communication skills </li><li>Comfort with Microsoft Office (Word, Excel, PowerPoint) and Teams or similar tools; familiarity with HRIS, ticketing systems, survey tools, or intranet is a plus </li><li>Ability to handle confidential information with discretion </li><li>Proven ability to prioritize and manage multiple tasks in a fast-paced environment </li><li>Customer-service mindset and a collaborative working style </li></ul> <p>What You'll Gain:</p> <ul> <li>Practical experience supporting the employee lifecycle from onboarding to engagement </li><li>Exposure to L&D program logistics, survey/report tracking, and intranet content management </li><li>Experience collaborating with IT, Payroll, Benefits, and Operations </li><li>Foundational People operations skills, including PO tracking, scheduling, and process documentation </li></ul> <p>#LI-AB1</p> <p>GCI Group is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.</p> <p>Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package; click here for more details: https://mybenefits.wpp.com/public/welcome.</p> <p>The base salary for this position at the time of this posting may range between:</p> <p>$35,000-$75,000 USD</p> <p>You belong at GCI Health:</p> <p>Our vision is for GCI, a Burson Group company, to be the leading 'academy company' for creative communications professionals and emerging leaders. We provide a dynamic environment where ambitious colleagues come to elevate their skills, expand their networks, and ultimately, produce the best solutions for today's leading brands. Our commitment to your growth is reflected in our robust benefits and people programs, which include professional development opportunities, mentorship programs with industry leaders, a vibrant and inclusive company culture fostering collaboration and innovation and packages designed to reward and retain top talent. We invest in our people because we believe their success is our success.</p> <p>We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.</p> <p>When you click the "Submit Application" button below, this will send any information you add below to Burson. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.</p>