<p>Position Overview: The Accounts Payable Associate will provide full cycle support for the Accounts Payable (AP) department, to include invoice processing and payment for the organization as well as all other related A/P functions as assigned.</p> <p>Essential Job Functions</p> <ul> <li> <p>Transaction Management</p> </li><li> <p>Coordinate with Accounts Payable Supervisor to provide seamless AP workflow</p> </li><li> <p>Receive and process vendor invoices within 48 hours of receipt</p> </li><li> <p>Validate accurate general ledger account coding and data entry</p> </li><li> <p>Obtain proper invoice approval of invoices using INDEX software</p> </li><li> <p>Research and respond to email mailbox within 48 hours of receipt depending on urgency</p> </li><li> <p>Obtain required documentation from vendors (W-9, ACH info) as needed and archive accordingly</p> </li><li> <p>Review and reconcile vendor statements, and resolve outstanding items</p> </li><li> <p>Maintain proper storage of payables items using INDEX imaging system</p> </li><li> <p>Obtain proper invoice approvals</p> </li><li> <p>Clear portals</p> </li><li> <p>Clean up and reconcile aging report weekly</p> </li><li> <p>Payment Management</p> </li><li> <p>Coordinate with Accounts Payable Supervisor to provide seamless AP workflow</p> </li><li> <p>Prepare accounts payables weekly/daily and manual payment cycles as required</p> </li><li> <p>Apply manual payments/drafts to invoices</p> </li><li> <p>Process payments timely via corresponding payment methods</p> </li><li> <p>Process voids, stop payments, and resolve payment issues or payment status</p> </li><li> <p>Process and resolve daily bank exception report before bank cut-off time</p> </li><li> <p>CorPay enrollment updates</p> </li><li> <p>Vendor Management</p> </li><li> <p>Coordinate with Accounts Payable Supervisor to provide seamless AP workflow</p> </li><li> <p>Maintain vendor database to include vendor adds and changes</p> </li><li> <p>Obtain IRS vendor TIN matching and store in FB</p> </li><li> <p>Receive and process vendor invoices within 48 hours of receipt</p> </li><li> <p>CorPay initial vendor enrollment</p> </li><li> <p>Work with team to develop and implement an Enterprise Vendor solution to serve all IMC dept</p> </li><li> <p>Discovery and development of an AI OCR AP solution to automate the transaction entry process</p> </li><li> <p>Additional Responsibilities</p> </li><li> <p>Assist clients and managers with items of concern such as questions regarding expenses, vendors, etc.</p> </li><li> <p>Assist with special projects as assigned</p> </li><li> <p>Apply a team approach to completion of all month end reporting tasks</p> </li><li> <p>Weekly and monthly accounts payable reconciliations</p> </li><li> <p>Work vendor statements</p> </li><li> <p>Conduct all business in a highly ethical manner, exhibiting behavior, practices, and standards that uphold IMC core values</p> </li><li> <p>Perform other duties as assigned</p> </li></ul> <p>Job Requirements</p> <ul> <li>Experience in Accounts Payable or similar role </li><li>Strong knowledge of accounts payable and accounting </li><li>Ability to communicate effectively with customers and vendors </li><li>Experience using financial software </li><li>Excellent organization and time management skills </li><li>Excellent attention to detail and strong problem-solving skills </li><li>Excellent interpersonal skills and ability to work in a team environment </li><li>Flexible and able to adapt to sudden changes in priority </li><li>Effectively understand and use tools/methodologies </li><li>Full understanding of and processing experience with INDEX and Great Plains accounting </li><li>Demonstrated ability to thrive in a fast-paced environment </li></ul> <p>Other Skills/Abilities</p> <ul> <li>Proficient with Microsoft Office Suite or related software </li></ul>