<p>The Office of University Foundation Relations and Corporate Philanthropy (UFRCP) fosters corporate and foundation partnerships to enhance philanthropy at Cornell University. As part of Alumni Affairs & Development, it works across the university to secure funding for strategic priorities. The team is seeking a new member to contribute to its growth and impact.</p> <p>The Opportunity</p> <p>The Administrative Assistant supports the Director, Senior Associate Director, and two Associate Directors. This role provides both administrative and program support to ensure efficient operations.</p> <p>Key Responsibilities</p> <p>Calendar and Travel Coordination</p> <ul> <li>Schedule appointments, meetings, and event locations using an electronic calendar. </li><li>Attend meetings and prepare notes. </li><li>Maintain program/project calendars. </li><li>Arrange travel, prepare itineraries, and submit travel reimbursements. </li><li>Support events by coordinating logistics, presenters, and materials. </li></ul> <p>Data Entry and Report Generation</p> <ul> <li>Enter contact reports and solicitation information into PeopleSoft or the CRM system. </li><li>Retrieve giving history and contact reports. </li><li>Create and maintain spreadsheets and databases. </li><li>Research and Communication </li><li>Conduct basic funding research using online tools like Foundation Directory Online. </li><li>Disseminate funding opportunities to academic units. </li><li>Prepare proposals, reports, and presentations with strong graphic design proficiency. </li><li>Assist with donor stewardship, including event logistics and progress reporting. </li></ul> <p>General Office Coordination</p> <ul> <li>Handle inquiries, redirect communications, and provide information on policies and procedures. </li><li>Maintain shared drive and Box folders with necessary documentation. </li><li>Prepare correspondence, spreadsheets, PowerPoint presentations, and other documents. </li><li>Order and manage office supplies. </li><li>Support team retreats and maintain office equipment. </li><li>Process charges, procurement purchases, fund transfers, and travel reimbursements. </li><li>Update and maintain website content. </li><li>Personal and Professional Development </li><li>Attend training programs to enhance job performance. </li><li>Stay updated on emerging technologies and methodologies. </li><li>Maintain required qualifications and complete university compliance training. </li><li>Actively participate in team meetings and contribute ideas. </li><li>Perform other duties as assigned. </li></ul> <p>What We Need</p> <p>A resume and cover letter are required for further consideration.</p> <ul> <li>High School Diploma and 2 to 4 years of professional office experience with a strong customer service element, or an equivalent combination of education and experience. </li><li>Strong attention to detail and organizational skills to establish priorities, coordinate multiple projects, and meet deadlines. </li><li>Proficiency in Microsoft Office 365 products (Word, Excel, PowerPoint, Outlook) with a willingness to further develop skills. </li><li>Ability to learn and use AAD tools such as PeopleSoft/CRM, OBIEE, Tableau, and Salesforce. </li><li>Passion for working in an organization that values diversity, equity, inclusion, anti-racism, and wellbeing. </li><li>Ability to maintain a high degree of confidentiality. </li><li>Self-motivated, resourceful, and reliable, capable of working in a dynamic environment as part of a supportive and intellectually curious team. </li><li>Strong interpersonal skills with excellent writing, proofreading, and editing abilities. </li><li>Ability to work independently with minimal supervision. </li><li>Flexibility, sound judgment, integrity, and a sense of humor. </li></ul> <p>If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.</p> <ul> <li>Strong proficiency in Microsoft Outlook, Zoom, Microsoft Teams, Slack, and Basecamp. </li><li>Experience working in an academic, advancement/development, or research environment, or an equivalent combination of education and experience. </li><li>Interest or experience in fundraising and/or grants administration is beneficial. </li><li>Ability to navigate and utilize various calendaring and project support platforms as needed. </li></ul> <p>This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY with a hybrid work arrangement. Core hours are Monday through Friday, 8:30 AM to 5:00 PM. The final schedule will be established in collaboration with the supervisor.</p> <p>Rewards and Benefits</p> <ul> <li>This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and on-campus 2 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time. </li></ul> <p>Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.</p> <ul> <li>Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. </li><li>Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell </li><li>Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell </li><li>Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell. </li></ul> <p>Visa Sponsorship is not available for this position.</p> <p>University Job Title:</p> <p>Administrative Asst III</p> <p>Job Family:</p> <p>Administration</p> <p>Level:</p> <p>C</p> <p>Pay Rate Type:</p> <p>Hourly</p> <p>Pay Range:</p> <p>$22.60 - $24.03</p> <p>Remote Option Availability:</p> <p>Hybrid</p> <p>Company:</p> <p>Endowed</p> <p>Contact Name:</p> <p>Keionda Lewis</p> <p>Job Titles and Pay Ranges:</p> <p>Non-Union Positions</p> <p>Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:</p> <ul> <li> <p>Prior relevant work or industry experience</p> </li><li> <p>Education level to the extent education is relevant to the position</p> </li><li> <p>Unique applicable skills</p> </li><li> <p>Academic Discipline</p> </li></ul> <p>To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.</p> <p>Union Positions</p> <p>The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.</p> <p>Current Employees:</p> <p>If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.</p> <p>Online Submission Guidelines:</p> <p>Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.</p> <p>Employment Assistance:</p> <p>For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.</p> <p>If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at equity@cornell.edu.</p> <p>Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.</p> <p>Notice to Applicants:</p> <p>Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.</p> <p>EEEO Statement:</p> <p>Cornell University's history of diversity and inclusion encourages all students, faculty and staff to support a diverse and inclusive university in which to work, study, teach, research and serve. No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.</p> <p>Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply. Qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRRA) and qualified disabled individuals with disabilities under Section 503 of the Rehabilitation Act have rights in the application process and in employment under federal law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.</p> <p>2025-02-27</p>