<p>POSITION SUMMARY</p> <p>As a key member of the hotel's Leadership Committee, the Financial Controller is a strategic leader responsible for all financial operations of the hotel including accounting, budgeting, forecasting, financial reporting, compliance and internal controls. The Financial Controller also oversees other areas of the hotel including Purchasing, Boutique, Information Technology (IT) and the Print Shop. This position also involves close collaboration with other key departments to support the hotel's financial performance and achieve qualitative goals, including maintaining or improving prestigious ratings such as Forbes Travel Guide and AAA.</p> <p>ESSENTIAL FUNCTIONS & RESPONSIBILITIES</p> <p>Strategic Leadership & Financial Planning & Analysis</p> <ul> <li>Leads the preparation and management of the hotel's annual budget, monthly forecasts and capital expenditure plans. </li><li>Analyzes financial performance, identifies trends and provides actionable insights to the Leadership Committee on existing and evolving operating/financial issues, potential or existing risks, challenges, and opportunities, both strategic and transactionally-based. </li><li>Proactively advises and supports the General Manager and Corporate with a variety of ongoing business matters in the interest of the assets' financial sustainability and solvency, reputation, ethics, qualitative and quantitative goals and standards, policies, and procedures. </li><li>Provides financial and accounting support by analyzing performance with a focus on both revenue growth (top line) and cost efficiency (bottom line), while ensuring alignment with brand standards, qualitative goals, and overall reputation. </li><li>Applies the integration of data with actionable interpretative analyses, deductions, developed into tactile, strategic, and specific business initiatives. Includes but is not limited to, analyses of new projects, renovations, new business plans and investments. </li><li>Anticipates and proactively addresses corporate needs and involves corporate in key decisions, with high transparency. Participates in owner/corporate meetings to provide context and explanation for financial results as needed. </li></ul> <p>Accounting Operations</p> <ul> <li>Oversees the operations of Accounting, Print Shop, IT, Purchasing and Storeroom. </li><li>Ensures timely and accurate month-end and year-end close processes. </li><li>Leads and directs the preparation of annual budgets, reviews budget proposals, and prepares necessary supporting documentation and justification. </li><li>Maintains the integrity of financial systems and records. Ensures financial data is maintained, organized and archived in a responsible, accessible and highly-organized manner. </li><li>Analyzes competitors, evaluates demographics, prices, distribution channels, and marketing outlets to increase profitability </li><li></li><li>Advises management on desirable operational adjustments due to tax code revisions. </li><li>Oversees the financial aspects of inventory, including valuation, costing, and reconciliation with physical counts. </li><li>Oversees the Purchasing Department on data analysis relating to inventory levels, supplier performance, and other metrics to identify areas of improvement. </li></ul> <p>Compliance and Internal Controls</p> <ul> <li> <p>Ensures compliance with local, state and federal regulations, tax laws, and financial reporting standards.</p> </li><li> <p></p> </li><li>Reviews financial journal entries to ensure appropriate compliance with Standard Operating Procedures, GAPP, and J-SOX. <p></p> </li><li> <p>Reviews applicable government, federal, or required reports (i.e. excise tax, 1099, state liquor, census files, 8027).</p> </li><li> <p>Establishes and enforces robust internal controls to safeguard hotel assets, minimizes risk and maintains the integrity of financial systems and records.</p> </li><li> <p></p> </li><li> <p></p> </li><li> <p>Oversees internal, external and regulatory audit processes (year-end audits, 401K and budget forecasts).</p> </li><li> <p>Reviews audit findings and ensures appropriate corrections are made to audit results if necessary.</p> </li><li> <p>Performs contract reviews (i.e. Concierge, maintenance services, sales contract, etc.)</p> </li><li> <p>Reviews financial backup for accuracy and reasonableness. Ensures a strong accounting and operational control environment to safeguard assets, improve operations and profitability.</p> </li><li> <p></p> </li><li>Ensures property policies are administered fully, fairly, and consistently. <p></p> </li></ul> <p>Business Risk Management</p> <ul> <li>Responsible for the ongoing assessment of business and company risk, identifies potential business & financial risks. Implements proper policies & procedures with the applicable department(s) for remediation. </li><li>Assesses the financial impact of any changes made to hotel operations; establishes policies and procedures to ensure proper accounting and compliance to US GAAP and USALI (12th Edition). </li><li>Ensures proper flow of information & transactions from various sources/software and its impact on the financial statements and overall hotel financial well-being. </li><li>and provide system upgrade and implementation plan to efficiency and profitability improvements. </li></ul> <p>Team Development & Performance</p> <ul> <li>Leads and mentors the Accounting department as well as all other departments under the Financial Controller's direct supervision. Fosters a positive, high-performing culture with a focus on service excellence, accountability and continuous improvement. </li><li>Responsible for ensuring the following: </li><li>Leaders and staff are working collaboratively as "one team" and fosters an environment of teamwork, sense of unity and common loyalty. </li><li></li><li>Goals for each departmental function are set, monitors progress, and holds managers accountable for results. Sets clear short and long-term goals for each leader and meets regularly to ensure progress. Ensures leaders are also meeting regularly with their respective employees. </li><li>Serves as a mentor to guide and consult with department heads/managers and corporate staff as challenges and issues arise. </li><li>Ongoing selection, training, development and succession planning for all staff with the support of the Learning and Development and Human Resources teams. </li></ul> <p>Perform all other duties as may be required or assigned.</p> <p>SUPERVISORY REQUIREMENTS</p> <p>Reports To: General Manager</p> <p>Supervises: Assistant Financial Controller, Director of Purchasing, Boutique Manager, IT Manager and Print Shop Manager</p> <p>EDUCATION/EXPERIENCE</p> <ul> <li>Bachelor's Degree in Business, Finance or Accounting or related field required. </li><li>Minimum of 5 to 7 years of progressive financial experience, ideally in the hotel industry. </li><li>CPA or MBA is preferred. </li><li>Knowledge and hands-on experience in system evaluation </li></ul> <p>KNOWLEDGE, SKILLS, & ABILITIES</p> <ul> <li>Exceptional leadership, team-building and communication (verbal, non-verbal and written) skills. </li><li>Must be effective in handling problems, including identifying, preventing, and solving problems </li><li>Possesses strong interpersonal communications skills and exhibits a collaborative, dynamic, inspirational, assertive and proactive management/leadership style. Expertise in training, developing, motivating and managing personnel. </li><li>Strong organizational skills, attention to details, and the ability to multi-task various projects and processes at the same time in order to meet deadlines. </li><li>A proven ability to work effectively in a team environment with clients, guests, and staff is required. Excellent interpersonal skills with the ability to establish professional relationships </li><li>Proficient in Microsoft Office products including but not limited to Outlook, Word, Excel, PowerPoint, Teams. </li></ul> <p>MENTAL DEMANDS</p> <ul> <li>Must be able to understand and apply complex information/data from various sources to meet appropriate objectives </li><li>Must be able to comprehend, analyze, organize and prioritize a wide variety of information within time limitations. </li><li>Ability to define problems, collect data, establish facts, and draw valid conclusions. </li><li>Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. </li><li>Requires the ability to read and perform mathematical calculations. </li><li>Requires concentration, alertness and attention to detail. </li><li>Must be able to perform under stressful conditions while maintaining a courteous and professional demeanor. </li><li>Must be able to work collaboratively with other team members. </li></ul> <p>PHYSICAL DEMANDS</p> <p>Activity</p> <p>Over 2/3 of the time</p> <p>About 2/3 of the time</p> <p>About 1/3 of the time</p> <p>Less than 1/3 of the time</p> <p>Seldom or Never</p> <p>Sitting</p> <p>X</p> <p>Climbing</p> <p>X</p> <p>Stooping, kneeling, crouching and/or crawling</p> <p>X</p> <p>Standing</p> <p>X</p> <p>Walking</p> <p>X</p> <p>Handling or fingering</p> <p>X</p> <p>Eye-hand-foot coordination</p> <p>Use of vision</p> <p>X</p> <p>X</p> <p>Activity</p> <p>Less than 25 lbs</p> <p>25 to 50 lbs.</p> <p>More than 50 lbs.</p> <p>Pushing</p> <p>X</p> <p>Pulling</p> <p>X</p> <p>Lifting</p> <p>X</p> <p>Carrying</p> <p>X</p> <p>COMMUNICATION DEMANDS</p> <p>Activity</p> <p>Over 2/3 of the time</p> <p>About 2/3 of the time</p> <p>About 1/3 of the time</p> <p>Less than 1/3 of the time</p> <p>Never</p> <p>Talking (in-person) to co-workers</p> <p>X</p> <p>Talking (in-person) to business associates (i.e. outside contractors, vendors, etc.)</p> <p>X</p> <p>Talking (in-person) to the public (including guests)</p> <p>X</p> <p>Talking on the telephone and/or video conferencing</p> <p>X</p> <p>Written communication to co-workers</p> <p>X</p> <p>Written communication to business associates (i.e. outside contractors, vendors, etc.)</p> <p>X</p> <p>Written communication to the public (including guests)</p> <p>X</p> <p>Supervising employees or monitoring services provided by outside consultants, vendors and suppliers</p> <p>X</p> <p>Responding to written or verbal requests from co-workers</p> <p>X</p> <p>Responding to written or verbal requests from business associates (i.e. outside contractors, vendors, etc.)</p> <p>X</p> <p>Responding to written or verbal requests from the public (including guests)</p> <p>X</p> <p>Training and/or giving verbal instructions</p> <p>X</p> <p>Training and/or giving written instructions</p> <p>X</p> <p>Receiving verbal instructions</p> <p>X</p> <p>Receiving written instructions</p> <p>X</p> <p>Reading</p> <p>X</p> <p>Visiting and/or working at other work sites</p> <p>X</p> <p>WORK ENVIRONMENT</p> <ul> <li>Primarily work indoors in an air-conditioned environment. </li><li>Generally Monday through Friday, minimum 8:00 a.m. - 5:00 pm. Holiday and weekend work may be required. </li><li>Must be flexible with work schedule, pending the need to deliver services outside the normal work shift, as well as potential business travel. </li></ul> <p>MATERIAL OR EQUIPMENT DIRECTLY USED</p> <p>Uses a personal computer and other office machines and equipment such as a calculator, telephone, copy machine, fax machine, other equipment as required, and various office supplies and writing instruments to carry out duties.</p> <p>NOTES</p> <p>This job description is not intended to list every task an employee may be expected to perform. Employees may be asked to carry out additional duties and follow other job-related instructions as directed by management. This document does not constitute an employment contract of any kind. Employment remains "at will," meaning either the employee or the company may end the employment relationship at any time, with or without cause or notice. The company reserves the right to modify or update this job description as needed to reflect organizational requirements.</p>