<p>Bookmark this Posting Print Preview | Apply for this Job</p> <p>Announcement</p> <p>Details</p> <p>Open Date 04/27/2026 Requisition Number PRN44867B Job Title Office Administrators Working Title Office Administrator III Career Progression Track P00 Track Level P3 - Career FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary</p> <p>Position will work 40 hours a week (8 AM to 5 PM - Five days a week). Some rare evenings, weekend dates, or special events may be required as needed but worked into a normal 40 hour schedule. This position is a hybrid position with at least three of the five days being in person at the office (possibly more as needed).</p> <p>VP Area President Department 00339 - Marketing & Communications Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 55000 to 65000 Close Date 05/31/2026 Priority Review Date (Note - Posting may close at any time) 05/15/2026 Job Summary</p> <p>University Marketing & Communications is seeking an Office Administrator to help support a team of around 60 full time staff and 15 interns. This department acts as an institutional agency for the University of Utah and works closely with the administration to promote branding consistency and enforcement, marketing and digital support for campus department needs, institutional communications and public relations, and oversees student experience events across campus.</p> <p>Responsibilities</p> <p>Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting, reception, payroll, facilities, maintenance, supply management, and various "back office" functions.</p> <p>Minimum Qualifications</p> <p>EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).</p> <p>Department may hire employee at one of the following job levels:</p> <p>Office Administrator, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.</p> <p>Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.</p> <p>Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.</p> <p>Office Administrator, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.</p> <p>Office Administrator, V: Requires a bachelor's (or equivalency) + 10 years or a master's (or equivalency) + 8 years of directly related work experience.</p> <p>Office Administrator, VI: Requires a bachelor's (or equivalency) + 12 years or a master's (or equivalency) + 10 years of directly related work experience.</p> <p>Office Administrator, VII: Requires a bachelor's (or equivalency) + 14 years or a master's (or equivalency) + 12 years of directly related work experience.</p> <p>Preferences</p> <p>Current or former office administration experience supporting a university department or marketing team preferred. Knowledge and experience with Asana, QuickBooks, the university's payment and procurement systems, and general A/V tech support for Teams, Zoom, and Webinars is ideal but not required.</p> <p>Type Benefited Staff Special Instructions Summary Additional Information</p> <p>The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.</p> <p>This position may require the successful completion of a criminal background check and/or drug screen.</p> <p>The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.</p> <p>Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.</p> <p>Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.</p> <p>To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.</p> <p>Online reports may be submitted at https://oeo.utah.edu</p> <p>https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.</p> <p>As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.</p> <p>Posting Specific Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <ul> <li> <ul> <li>What is your highest level of completed education? </li></ul> </li><li> <p>None</p> </li><li> <p>High School Diploma or Equivalent</p> </li><li> <p>Associate Degree</p> </li><li> <p>Bachelor's Degree</p> </li><li> <p>Master's Degree</p> </li><li> <p>Doctorate Degree</p> </li><li> <ul> <li>How many years of related work experience do you have? </li></ul> </li><li> <p>Less than 2 years</p> </li><li> <p>2 years or more, but less than 4 years</p> </li><li> <p>4 years or more, but less than 6 years</p> </li><li> <p>6 years or more, but less than 8 years</p> </li><li> <p>8 years or more, but less than 10 years</p> </li><li> <p>10 years or more, but less than 12 years</p> </li><li> <p>12 years or more, but less than 14 years</p> </li><li> <p>14 years or more</p> </li></ul> <p>Applicant Documents</p> <p>Required Documents</p> <ul> <li>Resume </li><li>Cover Letter </li><li>List of References </li></ul> <p>Optional Documents</p>