<p>Essential Duties</p> <ol> <li>Evaluates unit, department, or school needs and determines the appropriate maintenance and custodial services required. 2. Develops and implements departmental policies and procedures pertaining to facility maintenance, use, and safety. 3. Ensures complaints regarding building maintenance, custodial services, and safety are resolved. 4. Monitors supply, procurement, inventory control, and shipping and receiving functions to ensure building maintenance supplies are available. 5. Develops and implements contractual safeguards to ensure fulfillment of work and materials warranties. 6. Investigates and resolves building system malfunctions; coordinates repairs and maintenance to facility and physical plant. 7. Assures compliance with safety and building code standards and specifications within University policies and procedures guidelines. 8. Interacts with internal contacts to arrange for custodial services, discuss fire and safety systems, and coordinate departmental requirements for facility use. 9. Interacts with outside contacts to engage maintenance services, arrange for repairs, and obtain information and price quotes for programs as needed. 10. Participates in budget development process to ensure adequate operating funds are available for buildings and physical plant. 11. Manages a staff of exempt and nonexempt employees. 12. May perform other duties as assigned. </li></ol> <p>Required Education and Experience</p> <p>Bachelor's Degree in a related field. Seven years of related experience or an equivalent combination of education and experience.</p> <p>Background Check Requirements</p> <p>All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.</p> <p>Position Focus:</p> <p>The Assistant Director of Facilities (ADF) oversees building management for the Yale Peabody Museum and all properties that it occupies and/or administers. Reporting to the Chief of Staff/Director of Operations, and with latitude to exercise independent judgement, the ADF ensures proper maintenance, repair, and operation of all Museum facilities, and monitors building environmental conditions to safeguard staff and collections. They provide leadership in emergency response planning, represent the Museum in all renovation and facilities projects, and maintain expertise on building systems and regulations to advise and ensure safety and compliance.</p> <p>The ADF manages a staff of three full-time employees who provide day-to-day facilities and event support, operate shipping and receiving for a three-building complex, coordinate movement of materials between Yale West Campus and New Haven, and support and maintain the Museum's transport equipment, marine research vessels, and Natural Properties in Branford and Guilford, CT. The ADF provides leadership and direction on behalf of the Museum in collaboration with Yale's Office of Facilities and outside vendors to support the Museum's mission and project goals, including building operations and maintenance, construction projects, upgrades, exhibit installations, and monitoring of the physical environment protecting building occupants and collections. In support of the Museum's emergency response procedures, they are responsible for ensuring timely response to facilities emergencies on a 24/7 basis.</p> <p>Duties: 1. Ensure a safe, well-maintained environment across all buildings and facilities including the Yale Peabody Museum, the Environmental Science Center, Guilford Field Station, and Horse Island, as well as space within Kline Geology Lab and Yale West Campus. 2. Evaluate and ensure proper operation of building systems and serve as in-house expert, especially regarding Museum-wide lighting controls. Coordinate building maintenance, repairs, and energy conservation activities.?3. Provide leadership to Facilities staff, including hiring, training & development. 4. Manage onsite work of Yale and third-party personnel performing maintenance and repairs. Ensure minimal impact to collections and building conservation. Evening/weekend work hours may be required to minimize disruption to Museum programming. 5. Plan and oversee future building improvements and upgrades. Serve as technical expert in evaluating and working with vendors & University facilities partners. 6. Manage building maintenance & vendor contracts. Represent the Museum in facilities-related matters involving Yale Facilities, ITS, EHS, outside firms/contractors. 7. Act as owner representative in capital projects that include Yale Facilities project management & directly manage and plan other facilities projects. 8. Promote excellent customer service & ensure a welcoming, accessible environment for all. 9. Partner with the Head of Security where issues of building infrastructure & security intersect, provide on-call/backup support in their absence, and co-lead emergency preparedness planning/response for all Museum facilities. Serve as a primary responder to emergencies and after-hours calls. 11. Work with the Director of Collections & Research to ensure proper functioning of lab spaces and environ. requirements for YPM collections and loaned material. 12. Collaborate with Exhibitions staff & vendors to help facilitate exhibit projects including changes to casework, lighting, fabrication, and traveling exhibitions. Determine building infrastructure needs for future installations. 13. Work with Visitor Experience & Public Programs staff to ensure appropriate building controls and support during public events and facility rentals. 14. Develop policies, procedures, and goals for Museum facilities and operations. Manage dept budgets.</p> <p>Preferred Education, Experience and Skills:</p> <p>Demonstrated experience in facilities and/or project management within a museum or library setting. Prior knowledge of exhibition design, installation, & care of natural history collections. Working knowledge of Yale policies, systems, controls, e.g. Assetworks, ETC, Paradigm, Mosaic, Xicato lighting controls. Familiarity with outdoor properties management & green building maintenance.</p> <p>Posting Disclaimer</p> <p>The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.</p>