<p>Essential Duties</p> <ol> <li>Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned. </li></ol> <p>Required Education and Experience</p> <p>Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.</p> <p>Background Check Requirements</p> <p>All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.</p> <p>Position Focus:</p> <p>The Yale University Council on East Asian Studies (CEAS) seeks a well-organized, detailed, and conscientious Program Coordinator to support the mission and overall programming operations of the Council on East Asian Studies at the Yale MacMillan Center for International and Area Studies.</p> <p>Reporting to and under the general direction of the Assistant Program Director, the Program Coordinator will particularly support the financial side of CEAS' work including serving as a primary source of information on financial processing procedures, research account expenditures, and purchasing for CEAS faculty, staff, casual workers, students, and guests. The ideal candidate will have strong communication and organizational skills to effectively interact with faculty members, the ability to multi-task, set priorities, and work both independently and as part of a team.</p> <p>The Program Coordinator's duties will include working with CEAS leadership to enhance and ensure the financial stability of CEAS funds, while providing experienced financial assistance related to basic and complex accounting. The Program Coordinator's primary responsibilities include processing expenses on staff and faculty P-cards and research accounts, journal entries within CEAS accounts, accounts payable activities for vendors, honoraria and service payments to guests, and similar financial processing activities. The Program Coordinator is expected to verify that any documents required for financial processing meet university requirements for processing, sometimes in foreign languages. This position also routinely works directly with the MacMillan Center Business Office on all of the above activities to ensure proper compliance with university policy and timely processing. Additional liaising with campus-wide departments, including Shared Services, Treasury, and International Tax Office is often necessary to ensure that payments and expenses are processed correctly and in a timely manner.</p> <p>The Program Coordinator also functions as a resource, in conjunction with the Assistant Director and MacMillan Business Office, for any financial inquiries from faculty, students, and guests. CEAS routinely welcomes dozens of guests and works with suppliers from East Asian countries throughout the year, so functional reading knowledge of an East Asian Language is a big plus.</p> <p>In addition to responsibilities related to the financial arm of CEAS, the successful candidate will occasionally, provide frontline support for the coordination and implementation of events planned and led by other staff members (e.g., lectures, film series, workshops, conferences and cultural activities) including outside of normal working hours.</p> <p>Preferred Education, Experience and Skills:</p> <p>Bachelor's Degree in a related field and four years of related work experience; or an equivalent combination of education and experience. Familiarity with Yale systems and procedures. Strong interest in East Asian studies; proficiency in Chinese, Japanese and/or Korean; past experiences of travel/work/study in East Asia.</p> <p>Posting Disclaimer</p> <p>The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.</p>