<p>Posting Summary</p> <p>Logo Posting Number STA00839PO25 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/131891 Job Level A2 - Administrative/Operational Support Business Title (Internal Title) Administrative Assistant Campus Beaufort Work County Beaufort College/Division USC Beaufort College/Division Level Department BFT Academic Affairs State Pay Band 4 Approved Starting Salary $37,735 Advertised Salary Range Commensurate with experience and education Location of Vacancy USC Beaufort supported area Part/Full Time Full Time Hours per Week 37.5 Work Schedule</p> <p>Standard working schedule: Monday - Friday 8:30am - 5:00pm</p> <p>Must be willing to work a flexible schedule to meet the needs of the department..</p> <p>One hour for lunch, the hours per week are 37.50.</p> <p>Basis 12 months Job Search Category Administrative</p> <p>About USC</p> <p>About University of South Carolina</p> <p>From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.</p> <p>Veterans' Preference Statement</p> <p>The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.</p> <p>Benefits for FTE Positions</p> <p>The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.</p> <p>Position Description</p> <p>Advertised Job Summary</p> <p>Join Our Team as an Administrative Assistant in Higher Education!</p> <p>Empower Faculty. Support Students. Be the Heart of the Department.</p> <p>Are you an organized, resourceful, and people-oriented professional who thrives in a fast-paced academic environment? Do you enjoy being at the center of the action-where faculty, students, and ideas meet?</p> <p>We're looking for a dedicated Administrative Assistant to support our vibrant academic departments. This vital role provides day-to-day support for Department Chairs, Faculty, Instructors, and Adjuncts, while also serving as a key connection point for students, staff, and the wider community.</p> <p>What You'll Do:</p> <ul> <li>Be the go-to administrative expert for department leadership and academic staff. </li><li>Coordinate schedules, appointments, and meetings for Chairs, Coordinators, and Faculty. </li><li>Assist in the development and distribution of class schedules. </li><li>Serve as a friendly, helpful presence in the department office-supporting students daily. </li><li>Release advisement holds and perform course authorizations to keep students on track. </li><li>Respond to questions and guide students, visitors, and prospective students to the right resources. </li><li>Handle room bookings, accounting forms, travel and event planning, and food requests. </li><li>Create and manage department-wide communication tools, such as email lists and bulk mailings. </li><li>Support new faculty and adjunct hires with IT, office setup, and onboarding logistics. </li><li>Maintain office and classroom supply orders, and ensure textbook/desk copies are available. </li><li>Interact regularly with internal and external stakeholders, including public schools and accreditation officials. </li></ul> <p>You're a Great Fit If You:</p> <ul> <li>Enjoy solving problems and making processes smoother. </li><li>Have excellent communication and organizational skills. </li><li>Are comfortable juggling multiple tasks with precision and care. </li><li>Are tech-savvy and familiar with email systems, calendars, and office software. </li><li>Love helping students succeed and supporting faculty behind the scenes. </li></ul> <p>What We Offer:</p> <ul> <li>A supportive, team-oriented environment in a mission-driven institution. </li><li>Opportunities to engage with diverse faculty and student populations. </li><li>Professional development and the chance to grow your career in higher education. </li><li>A position where your work truly makes a difference every single day. </li></ul> <p>If you're ready to take on a meaningful, multifaceted role at the heart of academic life, we want to hear from you!</p> <p>Apply today and become an essential part of our academic community! Please be prepared to upload a cover letter and resume.</p> <p>Job Related Minimum Required Education and Experience</p> <p>Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.</p> <p>Required Certification, Licensure/Other Credentials</p> <p>A valid driver's license</p> <p>Preferred Qualifications</p> <p>Student records management, a plus. Blackboard experience preferred</p> <p>Knowledge/Skills/Abilities</p> <p>Excellent organizational, written oral communication, problem-solving and interpersonal skills (with a customer service orientation) areessential. Must be proficient in Microsoft Office products and database development and management. including Access and Excel.Ability to interpret policies and procedures, and develop critical processes is required. Quality in all aspects of work within the office is expected.</p> <p>Job Duties</p> <p>Job Duty</p> <p>Organizes and maintains computer and paper files and distributes surveys</p> <p>and compiles data (faculty. student, and employer). Prepares, formats and</p> <p>proofs reports and manuscripts; and maintains and updates documents for</p> <p>nursing accreditation purposes. Run reports from Banner and Data</p> <p>Warehouse for Dept. chairs. Assign advisors in Banner. Assists with</p> <p>removing advisement holds and course authorizations in Banner and</p> <p>MYSC campus systems. Assists with program student orientations.</p> <p>handles all food requests for departmental events. Takes care of all</p> <p>travel and hotel accommodations for faculty, also for guests coming to the</p> <p>campus for events or when bringing in search candidates for interviews</p> <p>Essential Function Yes Percentage of Time 20 Job Duty</p> <p>Serves as initial information (phone, mail, live) contact for assigned</p> <p>Academic departments. Handles all inquiries as appropriate: refers and</p> <p>routes issues and inquiries as appropriate. Maintains (e) mailing lists;</p> <p>generates forms and bulk mailings. Maintains and orders office supplies</p> <p>for Departments.</p> <p>Essential Function Yes Percentage of Time 20 Job Duty</p> <p>Communicates with full time and adjunct faculty as necessary. Assists new</p> <p>faculty/adjuncts with all department information including</p> <p>policies/procedures and hiring paperwork. Submits all IT requests for</p> <p>faculty/adjunct university email and blackboard accounts. Assists</p> <p>faculty/adjuncts with student communications on blackboard as necessary.</p> <p>Essential Function Yes Percentage of Time 20 Job Duty</p> <p>Orders desk copies for instructors when requested. May be asked to</p> <p>perform certain duties in other departments during particularly busy times</p> <p>or in the case of extended absences of administrative assistants in other</p> <p>departments.</p> <p>Essential Function Yes Percentage of Time 10 Job Duty</p> <p>Initiate Student Hires in HCM PeopleSoft, Complete I-9/E-Verify process through I-9 Advantage for student and temporary hires. Initiate hiring proposals in People Admin. Organizes, secures and maintains paper and electronic copies/files of confidential records including those of students and faculty searches. Organizes, secures, and maintains paper and electronic copies of confidential records and files including those for all students and facultysearches. Develops and maintains databases for grants and all potential and actualstudents.</p> <p>Essential Function Yes Percentage of Time 15 Job Duty</p> <p>Records and distributes departmental minutes; complies and maintains</p> <p>updated manuals and accreditation notebooks including the Policy</p> <p>Manual. Faculty Meeting Manual. Clinical Contracts Notebook. Clinical</p> <p>Evaluation Notebook, Student Affairs Committee Notebook, Curriculum</p> <p>Committee Notebook. Student and Graduate Evaluation Notebook and the</p> <p>Resource Guide. Records and distributes meeting minutes.</p> <p>Essential Function Yes Percentage of Time 10 Job Duty</p> <p>Other duties as assigned: ordering supplies for departments and as requested</p> <p>by full-time and adjunct faculty; assists with maintenance, updating and</p> <p>tracking of clinical placement contracts; organizes, tracks, and issues</p> <p>student acceptance letters and related information packages; assists with</p> <p>data tracking and entry for annual workforce; organizes and assigns</p> <p>consultation and advising appointments for data entry and retrieval</p> <p>purposes; assists with event preparation.</p> <p>Essential Function Yes Percentage of Time 5</p> <p>Position Attributes</p> <p>Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.</p> <p>Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential</p> <p>Posting Detail Information</p> <p>Number of Vacancies 1 Desired Start Date Job Open Date 10/14/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicant</p> <p>Positions will remain posted on our employment website for a minimum of five (5) business days. After this period, postings may be closed at the department's discretion. Our site is updated regularly, and the length of the recruitment and screening process may vary depending on the position and related factors. If your qualifications are selected for further consideration, you will be contacted directly by phone or email.</p> <p>The University of South Carolina offers a valuable benefits package including but not limited to:</p> <ul> <li>Health and Life Insurance </li><li>Retirement Programs </li><li>Paid Tuition </li><li>Dependent Scholarships </li><li>Annual Leave </li><li>Sick Leave </li><li>13 Paid Holidays (including an extended December holiday) </li><li>Paid Parental Leave </li><li>Professional Development Opportunities </li></ul> <p>Quicklink for Posting https://uscjobs.sc.edu/postings/196345 EEO Statement</p> <p>The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.</p> <p>Supplemental Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <p>Applicant Documents</p> <p>Required Documents</p> <ul> <li>Cover Letter </li><li>Resume </li></ul> <p>Optional Documents</p> <ul> <li>Other Supporting Documents </li></ul>