<p>Processes bi-weekly payroll, in accordance with Town procedures, School Department policies and the terms of all collective bargaining agreements.</p> <ul> <li>Coordinates with Personnel for timely and accurate setup of new employees to enable prompt payment. </li><li>Processes bi-weekly payroll, in accordance with Town procedures, School Department policies and the terms of all collective bargaining agreements, for over 900 employees and a total annual budget value of over $70 million. </li><li>Extracts data from Absence Management Software to reconcile substitute coverage with staff absences, contacting schools or departments to verify and correct data as needed prior to processing payment. </li><li>Tracks and processes pay rate changes in accordance with the terms of collective bargaining agreements. </li><li>Reconciles payroll to the general ledger and prepares journal entries for any changes. </li><li>Works with the Assistant Superintendent for Finance and Operations, the Director of Accounting and Business Services and the Director of Human Resources to maintain an up-to-date, comprehensive and accurate staffing schedule for payroll, budgeting and forecasting purposes. </li><li>Processes confidential and sensitive documentation related to leaves, disciplinary and termination actions, wage garnishments, workers' compensation claims, and unemployment claims. </li><li>Calculates and processes balloon (lump-sum) payroll; communicates and coordinates year-end close payroll timeline. </li><li>Liaison with town Human Resource staff regarding reconciliations of all insurance premiums for staff whose status is changing. </li><li>Processes other confidential requests from employees (e.g., Verification of Employment). </li><li>Prepares and electronically transmits to TSA, the third party administrator, the 403B annuity file each week for verification and payment by the Town Treasurer's office. </li><li>Analyzes and reconciles all Massachusetts Teacher Retirement files for on-line filing of contributions from teachers. Ensures accurate coding in all categories to enable proper recording and allocation of funds to teacher accounts. </li><li>Assists the Director of Human Resources and the Assistant Superintendent for Finance and Operations with request information for use iin contract negotiations. </li><li>Cross trains the Accounting Coordinator of Accounts Receivable and Cash Management to perform the payroll function in their absence. </li><li>Cross trains the Financial Transaction Assistant in generating and issuing paper timesheets to staff, track substitute time in a spreadsheet, document pay rate on the paper timesheets, log payroll dates in MUNIS and assist as backup for simple data entry of hourly employees from paper timesheets. </li><li>Enters and processes employee reimbursement payments. </li><li>Documents procedures for all aspects of payroll processing, MTRS filings, calculation and processing of leave payments, etc. </li><li>Maintains payroll files in an accurate, organized and up-to-date manner. </li><li>Maintains and implements salary tables for all staff on an annual basis. </li><li>Performs other related duties as assigned by the Superintendent of Schools, Assistant Superintendent for Finance and Operations and/or the Director of Accounting and Business Services. </li></ul>