<p>Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.</p> <p>As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 10,000 who are shaping the future we envision.</p> <p>Moffitt has been recognized as a Best and Brightest Company to Work for in the Nation, a Digital Health Most Wired Organization and continually named one of the Tampa Bay Time's Top Workplaces.</p> <p>A National Cancer Institute (NCI)-designated Comprehensive Cancer Center since 2001.</p> <p>Summary</p> <p>Job Summary:</p> <p>The Faculty Administrative Coordinator supports the medical director, department head, vice-chair and/or multiple faculty members with complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls, prepares non-routine docs, reports spreadsheets, develops advanced presentation materials, interpret and explain policies/procedures, collects, compiles and analyzes moderately complex to complex data.</p> <p>Position Highlights:</p> <ul> <li>Calendar management and scheduling </li><li>Customer service and interpersonal communication </li></ul> <p>The Ideal Candidate:</p> <ul> <li>Provided executive administrative support to 3 or more individuals within a medical facility/office. </li><li>Demonstrates strong written and verbal communication skills (i.e. presentations, memo writing, triaging calls). </li><li>Experienced in managing multiple Outlook calendars, scheduling travel arrangements and meetings. </li><li>Intermediate proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). </li></ul> <p>Responsibilities:</p> <ul> <li>Manages multiple complex faculty calendars while maintaining non-conflicting daily schedule of appointments, meetings, travel arrangements, and clinic schedules. </li><li>Frequently coordinate internal and external meetings with multiple attendees. </li><li>Distribute postal mail. </li><li>Prepare and submit Expense Reports and Check Requests (internal Moffitt or external process). </li><li>Coordinate Facilities/IT Environmental Service/Move requests. </li><li>Generate ad hoc program reporting (i.e Daily Census Report). </li><li>Recognizes and establishes priorities and use resourcefulness in the completion of daily tasks and special projects. </li><li>Professionally offers constructive ideas and suggestions for improved operations. </li><li>Competent in MS Office suite of software to include capability to create professional level documentation. </li><li>Perform Clinic Template Change Requests. </li><li>Record, transcribe and publish quality meeting minutes. </li><li>Perform Physician Time Survey. </li><li>Reconcile/Track Faculty PDF account activities. </li><li>Demonstrate ability to handle multiple projects and changing priorities to work under pressure and to meet frequent deadlines. </li><li>Ability to manage multi-line phone and triage calls appropriately. </li><li>Ability to draft and edit clear, concise and professional correspondence in adherence to grammatical and spelling rules. (Word documents; compose e-mails, memos, etc.). </li></ul> <p>Credentials and Qualifications:</p> <ul> <li>High School Diploma or GED required; Associate degree preferred. </li><li>Minimum three (3) years of administrative support experience in an office setting required. </li><li>Demonstrates strong communication skills, both verbal & written. </li><li>Highly motivated and attentive to detail. </li><li>Requires intermediate proficiency in MS Office applications i.e. Word, Excel, Outlook, and PowerPoint, and Microsoft Windows-based operating systems. </li><li>Demonstrates attention to detail in producing accurate and high-quality deliverables. </li><li>Self-motivated with ability to prioritize multiple tasks and multi-task under tight deadline with little oversight. </li><li>Must be an independent team member that is engaged, proactive, and highly motivated. </li></ul> <p>This position is a hybrid work from home and Moffitt Wesley Chapel</p> <p>Share:</p>