<p>Purpose or General Objective: This position is primarily responsible for managing the information, materials and processes of the Executive Office and the Board of Directors</p> <p>Essential Duties:</p> <ul> <li>Will provide detailed administrative support to the President/CEO such as scheduling, travel arrangements, taking, transcribing and maintaining minutes, notes and action plans from various Board, Executive Staff and other meetings. </li><li>Will administer GICMH's Policy and Procedure Manual by obtaining Management and BOD approval for content as required. </li><li>Is responsible for administering GICMH's ongoing CARF Accreditation activities. Will oversee and direct the activities of appropriate Executive Staff members to accomplish </li><li>Will process daily mail and express mail from various vendors (FedEx, UPS, etc.) and purchase materials and postage as needed. </li><li>Is responsible for developing vendor relationships, soliciting bids and purchasing office supplies for the entire agency </li><li>Will monitor office equipment such as fax, copier and postage machine and order repairs as needed. </li><li>Maintains the confidentiality and security of organizational information and files. </li><li>Schedule appropriate use of conference room for the CEO and Senior Management. </li><li>Will maintain the organization and appearance of the Battle Creek Campus. </li><li>Will exercise discretion and independent decision making, will act on behalf of the President/CEO in his/her absence as appropriate. </li><li>Will support marketing and media outreach as directed by the CEO. This will include the following; manage content on GICMH website, Mood Media, and other vendor(s) or third party providers as appropriate. Collaborate with GICMH executive staff to develop marketing opportunities with GICMH territory. </li><li>Will stay current in new technology, agency programs, grants and procedures that impact the position and the agency. </li><li>Other duties as assigned by the President/CEO </li></ul> <p>Qualifications:</p> <ul> <li>Must have the ability to process sensitive and highly confidential information in a professional and confidential manner. </li><li>Possesses customer service skills in a professional office environment. </li><li>Proficiency with Microsoft Office Products, including Word, Access, Excel, PowerPoint, Outlook and remote conferencing software as required. </li><li>Strong initiative, cordiality, punctuality, and dependability. </li><li>High School diploma or GED. Additional education beyond high school is preferred </li><li>Five or more years of increasingly responsible Executive Administration experience is required. </li><li>Excellent written, electronic and verbal communication skills. </li><li>Positive, helpful and professional interpersonal and customer service skills </li><li>Supervisory training and experience helpful. </li><li>The ability to process information and act independently and take initiative where appropriate. </li><li>Experience working with persons with disabilities and other barriers to employment preferred. </li></ul>