<p>The Administration & Finance Coordinator provides administrative and budget assistance for several departments in the Law School. This position reports to the Assistant Dean of Administration & Strategic Initiatives and assists other senior administrators as needed.</p> <p>Responsibilities:</p> <p>Administration Duties: Handles day-to-day operational tasks at the Law School including, without limitation, the following:</p> <ul> <li>Issues all Law School IDs for faculty, staff, and students; prepares replacement IDs upon request. </li><li>Issues and maintains records of all Law School keys. </li><li>Issues parking permits and manages all vehicle registrations for faculty, staff, and students; sends temporary parking permits when requested. </li><li>Requests signage as needed (i.e., new staff or faculty). </li><li>Monitors Law School supplies (i.e., paper) and orders as needed. </li><li>Manages confidential material bins and requests pick-up when needed. </li><li>Coordinates and manages room reservation requests for events and assists Associate Dean of Academic Affairs and Registrar with room assignment for classes each semester. </li><li>Coordinates paperwork and other details for outside entities requesting use of the Law School for events. </li><li>Assists with various HR tasks including on-boarding and completing I-9 forms for student workers and Law School employees. </li><li>Organizes various committee and other meetings; prepares and distributes meeting agendas and other documents; coordinates Zoom information or other accommodations and communicates arrangements to meeting participants. </li><li>Assists with exam preparation and proctoring as requested. </li><li>Prepares correspondence for administrators. </li><li>Maintains the Law School calendar of events (coincides with room reservations) and coordinates logistics as needed. </li><li>Monitors housekeeping and facilities work orders for progress and completion; reports outstanding matters to the Assistant Dean. </li><li>Prepares and submits annual parking, ID, security, and building information for review. </li></ul> <p>Finance Duties: Handles day-to-day and other financial and budget tasks for the Law School including, without limitation, the following:</p> <ul> <li>Processes invoices and payment requests for general Law School expenses; evaluates appropriate GL accounts for allocating expenses. </li><li>Processes checks for several departments. </li><li>Secures procurement requests and purchase orders as needed. </li><li>Assists administration and departments with budget functions as requested. </li><li>Researches budget-related issues and reports answers for the Assistant Dean to address. </li><li>Monitors general Law School expenses for supplies and other routine services. </li><li>Invoices external parties for use of Law School facilities. </li><li>Monitors event budgets including anticipated expenses and final costs. </li><li>Collects budget data and prepares spreadsheets as requested. </li></ul> <p>Qualifications:</p> <ul> <li>Knowledge and skills at a level normally acquired through the completion of a high school diploma. Associate degree or higher preferred and\/or 2-3 years administrative assistant experience; or equivalent combination of education and experience.<\/u> </li><li>Ability and\/or skill to work closely and professionally with others as part of a team; be flexible; pay attention to detail; work without supervision and demonstrate considerable initiative; communicate professionally through both verbal and written means; work well with men and women from diverse backgrounds; manage multiple priorities under tight deadlines; establish departmental goals and priorities; and contribute to Capital University's philosophy, strategic plan, goals, and doctrine. </li></ul> <p>For more information on Capital University, visit our website at</p>