<p>Position Title Administrative Assistant - METCS Reports To Chairperson</p> <p>Functions and Responsibilities</p> <p>Job Summary</p> <p>Under the supervision of the Chairperson of Mathematics,</p> <p>Engineering Technologies & Computer Sciences or designee, the PI Administrative Assistant is responsible for assisting the Chair and FT Administrative Assistant in performing tasks and activities related to the support and operation of METCS.</p> <p>Supervisory Role</p> <p>Oral and written instructions are received from the Chairperson of Mathematics, Engineering Technologies & Computer Sciences, or designee.</p> <p>Duties & Responsibilities</p> <ol> <li>Handle routine office functions including the appointment and admission of visitors, telephone coverage, ordering supplies and referring inquiries to the appropriate areas. </li></ol> <p>2.Assist with Banner data entry, record maintenance and related activities.</p> <p>3.Complete moderately complex and routine word-processing duties.</p> <p>4.Independently compose memoranda, correspondence, and other required communications.</p> <p>5.Assist with documenting and researching problems reported by students and other departments.</p> <ol start="6"> <li>Assist students with problems, including course scheduling, and direct contact with advisors/counselors or student affairs to resolve problems, including registration. </li></ol> <p>7.Prepare, process, and file personnel action request forms, purchase orders, supply requisitions, pay forms, and related documents.</p> <ol start="8"> <li>Assist with operational and administrative details inclusive of workshops and special activities implementation. </li></ol> <p>9.Assist with adjunct faculty staffing.</p> <p>10.Establish, maintain and update an effective and accurate filing/retrieval system.</p> <p>11.Supervise and train support staff and student workers to ensure the efficient and timely completion of work assignments.</p> <p>12.Maintain office equipment and facilitate services to ensure operational efficiency.</p> <p>13Arrange and coordinate required services from other areas including, but not limited to, Printshop, MPT, mail/shipping and receiving, etc.</p> <ol start="14"> <li> <p>Maintain strict confidentiality and security of student and staff records.</p> </li><li> <p>Prepare routine, special, and ancillary reports as required.</p> </li></ol> <p>16.Perform other related duties as required.</p> <p>Physical Requirements</p> <p>The physical demands described here are representative of those that must be</p> <p>met by an employee to successfully perform the essential responsibilities and</p> <p>functions of the job and are not meant to be all inclusive. Reasonable</p> <p>accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.</p> <p>Unless reasonable accommodations can be made, while performing this job the staff member shall:</p> <p>? Use strength to lift items needed to perform the functions of the job.</p> <p>? Sit, stand and walk/move from place to place for required periods of</p> <p>time.</p> <p>? Move between buildings.</p> <p>? Speak and hear, communicate using telephone and/or walkie talkie.</p> <p>? Use close vision, color vision, peripheral vision and depth perception</p> <p>along with the ability to focus vision.</p> <p>? Communicate effectively in English, using proper grammar and</p> <p>vocabulary.</p> <p>? Reach with hands and arms and use hands and fingers to handle</p> <p>objects and operate tools, including but not limited to, computers,</p> <p>keyboards, telephones, calculators, and controls.</p> <p>? Bend, twist, climb, push, pull, and lift.</p> <p>Additional Requirements</p> <p>Minimum Qualifications</p> <p>Minimum Experience (number of years), Knowledge and/or Abilities</p> <ul> <li>Associate's degree. </li><li>Demonstrated ability to work under pressure, prioritize assignments and to exercise good judgment at all times. </li><li>Demonstrated knowledge of computer skills; Microsoft Excel, Word and Outlook. . </li><li>Excellent interpersonal skills 5. </li><li>Ability to communicate effectively, orally and in writing </li><li>Ability to work in a multi-cultural environment. </li></ul> <p>Minimum Education Requirements Associate's Degree Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)</p> <p>Preferred Qualifications</p> <p>Experience (number of years), Knowledge and/or Abilities</p> <ul> <li>Associate's degree in Mathematics, Engineering, Computer Science or related area. </li><li>Ability to deal with the public and institutional staff. . </li><li>Demonstrate knowledge of general administrative practices and procedures </li><li>One or more years' experience in secretarial, clerical or office management </li><li>Demonstrate knowledge of computerized record maintenance and management, preferably Banner. </li></ul> <p>Education Requirements Associate's Degree Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)</p> <p>Posting Details</p> <p>Posting Information</p> <p>Open Date 04/16/2025 Open Until Filled No Close Date 12/01/2025 Special Instructions Summary Equal Employment Opportunity Statement</p> <p>Essex County College is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.</p>