<p>Summary Job Description:</p> <p>The Development and Database Manager will manage development efforts that generate revenue for Little Flower Children and Family Services of New York and its affiliate, St. John's Residence for Boys. This role will manage intake, tracking and request fulfillment of in-kind donations for the affiliated organization, lead holiday gift efforts, and oversee specialized giving programs, including memorial and special intention gifts and the organization's Support Squad initiative for recurring donors. The manager will partner with fellow Strategy, Development and Communications team members to identify and achieve a variety of development objectives.</p> <p>This role manages the team's donor database, Virtuous, and is the accounting and recordkeeping lead. This position is responsible for assigning next steps to the Development team based on donor activity and data insights, including recommending outreach, stewardship touchpoints, communications, and thank-you actions when gifts are received or when data suggests optimal engagement opportunities. Additional database responsibilities include receipting gifts, processing and data entry of all donations and grants received and monthly reconciliation with the Fiscal team. This role manages all invoicing and vendor payments for the team and generates and mails monthly donor acknowledgement letters and other donor communications as requested.</p> <p>The Development and Database Manager reports to the Director of Development and collaborates with their team members, the Senior Executive Committee (SEC), program leadership, the human resources department, board members, current supporters and volunteers to identify and fulfill the material and financial needs of the affiliated organization through the full range of development activities.</p> <p>This position offers a full-time, 35-hour-per-week, hybrid work schedule and is based in Little Flower's Wading River office. The role requires periodic travel to Little Flower's Brooklyn office, affiliated locations in Queens and Brooklyn, and other business-related sites as needed throughout the year. At times, this role requires attending fundraising events outside of regularly scheduled work hours.</p> <p>About Little Flower:</p> <p>Little Flower Children and Family Services of New York is a human services nonprofit supporting the well-being of children, youth, families, and individuals across New York City and Long Island since 1929.</p> <p>Our staff of more than 500 builds well-being by providing prevention services, foster care, residential treatment care, adoption services, programs and services for individuals with developmental disabilities, and medical and mental health services.</p> <p>Principle Responsibilities:</p> <ul> <li>Present innovative and creative ideas to support the overall development goals and strategic growth plans of the team </li><li>Oversee all functions pertaining to Virtuous, the organizational donor database, and ancillary tools, including Classy and BetterUnite, ensuring accurate and timely entry of all gifts received; generating reports and queries; maintaining the integrity of all giving lists and monthly and annual reports, and managing compliance with all donor recognition processes </li><li>Manage all intake and tracking of in-kind donations and programmatic requests for in-kind support, proactively seek donations to strengthen programs, and develop and expand an in-kind process for St. John's Residence for Boys </li><li>Reconcile all event accounting and revenue and manage outstanding invoices </li><li>Provide the development team and SEC with monthly income reports and serve as the team lead on data reconciliation projects, including internal audits </li><li>Manage in-kind donation transport, organizing, storage and distribution, in partnership with Facilities staff </li><li>Lead group volunteer efforts and corporate in-kind partnerships </li><li>Re-engage and refresh the Support Squad program and associated advertising to strengthen and grow the program and create a digital recurring individual donor program to maintain and increase general operating support from individual donors </li><li>Assist with the operational needs of committee meetings, special events and other funded programs and work with committee members to renew and manage past event supporters and silent auction donors </li><li>Work with staff to ensure in-kind needs are promoted on social media, through email and in organizational newsletters </li><li>Coordinate with programmatic staff to ensure flawless execution of public seasonal and celebratory activities taking place onsite at Little Flower locations and in the community </li><li>Participate in annual development planning, including setting annual revenue targets and managing progress </li><li>Be available during evenings and weekends as necessary to fulfill development and programmatic commitments </li><li>Undertake additional responsibilities as assigned </li></ul> <p>Qualifications:</p> <ul> <li>Experience managing data entry and/or accounting processes with high attention to detail and commitment to continuous professional development </li><li>Demonstrated success developing and managing an in-kind giving portfolio and volunteer activities and stewarding donors in a timely and tailored manner </li><li>Ability to effectively relate to and collaborate with people from a wide variety of backgrounds, experiences and positions </li><li>Superior planning, project management and time management skills </li><li>Exceptional interpersonal communication, follow-through and documentation </li><li>Creative and collaborative approach </li><li>Proficiency using donor management software to manage fundraising efforts </li><li>Commitment to diversity, equity, inclusion and belonging, and a willingness to proactively seek to deepen individual understanding of the root causes of oppression </li><li>A passion for the mission of Little Flower Children and Family Services of New York and St. John's Residence for Boys and an understanding of its key programming </li></ul> <p>Minimum Requirements:</p> <ul> <li>At least three years of relevant educational and/or professional fundraising experience </li><li>Proficient in Microsoft Office (Word, Outlook, PowerPoint) with experience in formatting and manipulating MS Excel datasets </li><li>Dependability and strong organization skills </li><li>Be a self-starter and goal driven in order to initiate donor visits and fundraising calls </li><li>Experience managing and structuring data and using databases/CRM </li></ul> <p>Travel Requirements:</p> <p>This position offers a full-time hybrid schedule and is based in Wading River, and requires routine local travel to Brooklyn and Queens, and other locations as needed.</p> <p>Diversity, Equity, Inclusion and Belonging Statement</p> <p>With more than 250 years of combined experience, Little Flower Children and Family Services of New York and St. John's Residence for Boys have a long-standing history of serving children, youth, adults and families of color. Our mission, vision and values are grounded in elevating the shared humanity of every staff member, community partner and those with whom we engage. We</p> <p>Disclaimer:</p> <p>The statements herein are intended to describe the general nature and level of work being performed by the incumbent in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of a person in this position.</p>