<p>DESCRIPTION</p> <p>The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include:</p> <p>Responsibilities Include:</p> <ul> <li>Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed. </li><li>Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff </li><li>Own and manage conference room coordination and room calendar management </li><li>Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms </li><li>Typing meeting notes, creating conference agendas and minor content curriculum creation </li><li>Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed </li><li>Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs </li><li>Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center </li><li>Run work-related errands as needed </li><li>Think and plan ahead, delegate responsibilities appropriately and manage time effectively </li><li>Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items. </li><li>Management of complex calendars and scheduling with diplomacy and discretion </li><li>Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC </li><li>Serve as representative on department team-building activities and peer recognition </li></ul> <p>PLEASE NOTE: This role is onsite only. You must be able to work in San Antonio, TX.</p> <p>BASIC QUALIFICATIONS</p> <ul> <li>High school or equivalent </li><li>Are 18 years of age or older </li><li>1+ years of working with computers and Microsoft Office products and applications experience </li><li>Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach </li><li>Work 40 hours/week, and overtime as required </li><li>Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays </li><li>2+ years of experience providing support for senior leadership or 1+ years Amazon experience </li></ul> <p>PREFERRED QUALIFICATIONS</p> <ul> <li>Associate's or Bachelor's Degree </li><li>Strong analytical skills </li><li>Excellent written and verbal communication skills </li><li>Ability to learn organizational structure and the objectives of the team </li><li>Strong organizational and communication skills and problem solving skills </li><li>Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines </li><li>Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts </li></ul> <p>Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.</p> <p>Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.</p>