<p>Apply</p> <p>Job Type</p> <p>Full-time</p> <p>Description</p> <p>Under the general direction of the Chief Operating Officer, the Family Planning Program Manager oversees the family planning funded project (Title X and state funded through the NJ Family Planning League) to ensure compliance with quality guidelines and grant requirements. The Family Planning Program Manager supports Zufall staff in providing quality comprehensive family planning services and education.</p> <p>Specific Duties:</p> <p>Grant management</p> <ul> <li>Prepares annual grant applications and all supporting material and ensures timely submission </li><li>Prepares monthly, quarterly, and annual reports and other reports at the funder's request </li><li>Maintains positive and regular communication with funder and responds to requests from or opportunities presented by funder </li><li>In collaboration with Finance Department, monitors grant expenditures and takes appropriate steps to minimize variances </li><li>Attends meetings held by the funder </li><li>Prepares for annual site visits from NJFPL and implements the plan of correction if there are any findings. </li></ul> <p>Program Operation & Monitoring</p> <ul> <li>Supports Zufall staff in the provision of family planning services in accordance with national standards and funder guidelines. </li><li>Develops and monitor annual work plan </li><li>Coordinates regularly with sites to ensure patient access to family planning appointments </li><li>Ensures staff are trained on family planning topics/standards of care including annual required trainings </li><li>Conducts quality audits and chart reviews to ensure accuracy of information entered in EHR. </li><li>Monitors and evaluates all data reports associated with family planning services to identify trends, areas of success and problem areas </li><li>Collaborates with CIO and data analysts to ensure appropriate reports are available and up-to-date </li><li>Reports areas of concern to appropriate leadership - COO, CMO, DON, Director of Site Operations, site clinical leads as needed </li><li>Identifies areas for improvement and design improvement plan (PDSA) </li><li>Attends educational training sessions to keep abreast of developments in the field of family planning </li><li>Monitors and assists in purchasing of equipment and supplies for the Family Planning Program. </li></ul> <p>Community Education & Outreach</p> <ul> <li>Develop and execute community education plan regarding family planning </li><li>Ensure availability of appropriate educational materials regarding family planning topics </li><li>Conduct review of educations materials annually as required by Title X standards </li><li>Develop and execute community outreach plan to promote family planning services in coordination with Director of Outreach </li></ul> <p>Essential Functions, Duties and Responsibilities:</p> <ul> <li>Consistently adheres to all departmental policies and procedures and maintains compliance with all rules and regulations as required by Zufall Health, HIPAA, NJ State Ambulatory regulations, Medicare and Medicaid, and any other legal requirements. </li><li>Conducts all aspects of the job in a professional and ethical manner </li><li>Develops teamwork approach with all staff and as manager, supports team in any needed capacity. Works with little to no supervision but uses available resources for problem resolution as indicated by circumstance or need however, presence at a Zufall site is essential. </li><li>Maintains high level of confidentiality. </li><li>Works collaboratively with team members to assure the optimal outcomes of care and service. </li><li>Utilizes departmental resources prudently and appropriately. </li><li>Uses communication methods which create and foster a positive image of the department, upholding the values of the Zufall Health Center. </li><li>Communicates appropriately both verbally and in writing; uses appropriate mechanisms for identifying and resolving work related issues. </li><li>Always keeps supervisor informed of work-related issues. </li><li>Performs any additional duties as determined by the supervisor. </li></ul> <p>Requirements</p> <ul> <li>Reads, writes, speaks, understands, and communicates in English sufficiently to perform the duties of this position. </li><li>Has knowledge of computer software programs such as Microsoft Word, Excel, Outlook, and electronic medical records </li><li>Has excellent customer service skills. </li><li>Able to work with very little supervision. </li><li>Able to work closely in a team environment. </li><li>Able to adapt quickly to unanticipated changes in workflow or work process </li><li>Able to understand, carry out, and remember verbal and written instructions </li></ul> <p>Education, Training, and Experience:</p> <ul> <li>Bachelor's degree in public health, nursing, management, business, social services or related experience </li><li>Have minimum of 1-year of program management </li><li>Experience in a clinical/ambulatory care setting preferred </li></ul> <p>Salary Description</p> <p>$62,500-$70,110</p>