<p>Administrative Assistant (WPS Foundation) JobID: 4090</p> <p>Position Type:</p> <p>ESP - Office/Student Support Staff</p> <p>Date Posted:</p> <p>6/17/2025</p> <p>Location:</p> <p>DISTRICT WIDE</p> <p>Closing Date:</p> <p>06/25/2025</p> <p>&nbsp&nbspAdditional Information: Show/Hide</p> <p>8 hours per day, 260 days per year</p> <p>Apply at wps.org. INCOMPLETE APPLICATIONS & RESUMES RECEIVED IN LIEU OF APPLICATIONS WILL NOT BE CONSIDERED.</p> <p>CLASSIFICATION: NONINST 04 ($25.75-$29.87 per hour)</p> <p>SUMMARY: This position manages the Foundation's Scholarship Program and provides administrative support to the Executive Director and broader organization (approximately 50%). This includes overseeing scholarship application cycles, donor and volunteer coordination, event planning, and communication efforts.</p> <p>MINIMUM QUALIFICATIONS:</p> <ul> <li>Bachelor's Degree </li><li>Five or more years in education or nonprofit roles desirable. </li><li>Must pass various pre-employment background screenings </li><li>Experience with postsecondary programs for low income and first-generation students desirable </li><li>Desire to work in a fast paced, small nonprofit that is making a difference </li><li>Adept at outreach with high school students </li><li>Experience with college admissions and financial aid applications desirable </li><li>Evidence of high-level organizational skills and ability to successfully manage and coordinate a number of projects and tasks. </li><li>Skills in effective oral and written communication of complex assessment/accountability results and concepts to various audiences, including decision makers, policy makers and parents. </li><li>Knowledge of English, spelling and grammar </li><li>Ability to be flexible and to handle multiple details at one time </li><li>Bilingual written/oral proficiency desired </li><li>Strong organizational skills, attention to detail, and ability to prioritize multiple tasks and competing deadlines </li><li>Schedule varies including early mornings and evening events </li><li>Bilingual in Spanish desired </li><li>Grant writing experience desired </li><li>Experience with tools such as Kaleidoscope, Bloomerang, Canva, Typeform, Firespring, Calendly, Mightycause, and Excel desired </li><li>Experience working with diverse cultures and backgrounds desired </li></ul> <p>JOB RESPONSIBILITIES:</p> <ul> <li>Oversee the full scholarship cycle using Kaleidoscope, including application updates, volunteer coordination, interview logistics, and applicant communications. </li><li>Provide year-round support to 100+ scholars, tracking progress, collecting documents, and maintaining communication. </li><li>Plan and host the Summer Bridge Program and New Scholar Orientation. </li><li>Present scholarship information to students; assist with applications and interview preparation. </li><li>Collaborate with Future Center staff on college planning and financial aid support. </li><li>Organize and lead the WPSF Award Ceremony. </li><li>Ensure compliance with grants supporting executive director. </li><li>Maintain regular communication with donors about scholar progress. </li><li>Generate and submit quarterly scholarship reports for internal and external use. </li><li>Provide monthly program reports to the Executive Director. </li><li>Represent the Foundation at community and school meetings. </li><li>Supervise interns and volunteers, particularly around scholarship and communications efforts. </li><li>Assist with event planning, fundraising, donor engagement, and data management (Bloomerang). </li><li>Support social media and marketing efforts, including flyer creation and post scheduling. </li><li>Help maintain and update the Foundation website. </li><li>Perform additional tasks as assigned by the Executive Director. </li></ul> <p>Westminster Public Schools is an Equal Opportunity Employer. District policy prohibits discrimination against any applicant on the basis of race, color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, gender expression, genetic information, marital status, veteran status, age, or disability, or other legally protected characteristics. Westminster Public Schools is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities. To request reasonable accommodation or to address matters of discrimination, please contact the Chief of Staff, 6933 Raleigh Street, Westminster, CO 80030, phone: (303) 428-3511, email: CivilPrograms@wps.org. Although the position is based at a school/department, the employer is Westminster Public Schools.</p>