<p>Employment Type:</p> <p>Full time</p> <p>Shift:</p> <p>Day Shift</p> <p>Description:</p> <p>The position supports the Trinity Health Ann Arbor (THAA) Emergency Department (ED), a 61- bed, Level 1 Trauma ER, that provides comprehensive emergency care to patients of all ages treating approximately 85,000 patients annually.</p> <p>As a senior-level administrative professional, the Administrative Assistant III will provide comprehensive administrative support within the emergency department. The role requires the ability to Independently compose and prepare non-routine correspondence, scheduling, and coordinating complex meetings. You will also be responsible for gathering and analyzing data to develop non-routine reports, preliminary budget recommendations, projections and forecasts.</p> <p>ESSENTIAL FUNCTIONS:</p> <ul> <li> <p>Types/word processes a variety of forms, tables, charts, presentation materials, manuscripts, contracts and records that are often complex, sensitive and confidential in nature.</p> </li><li> <p>Proofreads and edits final materials for accuracy, consistency and clarity, and submits for approval.</p> </li><li> <p>Plans and organizes routine office workflow. Regularly relieves manager of routine administrative details where errors are likely to cause moderate cost.</p> </li><li> <p>Takes action on items not requiring the personal attention of the manager. Develop, implement and maintain departmental record keeping and filing systems.</p> </li><li> <p>Handles significant volume of sensitive and confidential data, including records related to personnel, payroll, attendance, billing, work and purchase orders. Prepares, maintains and processes a variety of records and logs. Updates records and files.</p> </li><li> <p>Coordinates arrangements for meetings and conferences, including scheduling, catering, preparing materials, recording and preparing minutes, and follow-up activities. Attends meetings as requested.</p> </li><li> <p>Maintains calendars and schedules of supported personnel. Makes travel arrangements.</p> </li><li> <p>Assists in developing and monitoring departmental budgets, forecasts and financial activity by gathering appropriate reports and records, tracking expenditures, and identifying and resolving errors and discrepancies.</p> </li><li> <p>Receives and reads incoming correspondence, reports, memoranda and mail.</p> </li><li> <p>Regularly engages in a variety of contacts inside and outside the organization to obtain or relay information, arrange meetings, gather data, etc., often dealing with executives, medical staff or influential outsiders. Obtains and relays information on behalf of supported personnel, including data that may be sensitive or confidential in nature.</p> </li><li> <p>Responds to inquiries regarding departmental services, records and other matters by utilizing in-depth knowledge of departmental operations, and ability to interpret established departmental policies and procedures.</p> </li><li> <p>Places, receives and routes telephone calls and messages. Screens and prioritizes calls. Receives, greets and screens visitors, patients and/or employees. Ensures amenities are available.</p> </li><li> <p>Recommends appropriate changes in office practices and procedures in order to improve productivity, efficiency and cost effectiveness.</p> </li><li> <p>Orders and maintains office and/or medical supplies.</p> </li><li> <p>Coordinates maintenance and repair of office equipment. Keeps work and visitor areas clean and well organized.</p> </li><li> <p>Assists in orientation and training of new clerical staff members.</p> </li><li> <p>Coordinates and checks the work of lower classified secretarial or clerical employees within the department.</p> </li></ul> <p>REQUIRED EDUCATION, EXPERIENCE, AND LICENSURE:</p> <ul> <li> <p>Degree in Healthcare Administration or Business preferred, High School graduation or equivalent required.</p> </li><li> <p>Medical terminology and anatomy and physiology courses preferred.</p> </li><li> <p>7+ years of progressively responsible, related work experience required.</p> </li><li> <p>Experience coordinating activities of a busy administrative office with multiple priorities is preferred.</p> </li></ul> <p>Our Commitment</p> <p>Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.</p>