<p>This position performs accounting and administrative duties. The Accounting Specialist performs tasks of moderate complexity which include preparing accounting journal entries and paperwork for approval by others, processing and auditing transactions and journals, running system queries, create and close header records, scan checks in daily deposit, approve batches, preparing accounting reports, monitoring daily/continuous accounting activity, and answering internal and external customer questions. This position is responsible for: Batch Daily Touchnet, Alumni credit card, Athletics Chase/Amex and WUSF. This position will also assist in monthly closing.</p> <p>Working at USF</p> <p>With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.</p> <p>About USF</p> <p>The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.</p> <p>Compliance and Federal Notices</p> <p>This position may be subject to a Level 1 or Level 2 criminal background check.</p> <p>Applicants have rights under Federal Employment Laws:</p> <p>The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.</p> <p>Family and Medical Leave Act (FMLA)</p> <p>Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.</p> <p>Equal Employment Opportunity</p> <p>The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.</p> <p>This position performs accounting and administrative duties. The Accounting Specialist performs tasks of moderate complexity which include preparing accounting journal entries and paperwork for approval by others, processing and auditing transactions and journals, running system queries, create and close header records, scan checks in daily deposit, approve batches, preparing accounting reports, monitoring daily/continuous accounting activity, and answering internal and external customer questions. This position is responsible for: Batch Daily Touchnet, Alumni credit card, Athletics Chase/Amex and WUSF. This position will also assist in monthly closing.</p> <p>This position requires a High School diploma and four years of related experience in an accounting function. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.</p> <p>Ensures transactions areadministratively compliant with USF policies, procedures, and businessprocesses. Receives and processescash, checks, credit card, andelectronic fund transactions. Dailydeposit - stamp each check withassigned deposit number. Scanchecks, prepare deposit slip for anycash and or rejected checks fromscanner, prepare daily deposit totalsheet that shows the deposit that wassent to the bank. Create headerrecords and update monthly depositlog that shows all the deposits that were sent to gift processing each day.</p> <p>Prepare, record and audit cashcollection for Loomis to pick up.Separate deposits for Central Records pick up and prepare journals for deposits retained in the Business Office.</p> <p>Based on workflow supervisor mayalso assign tasks to assist with thelogging, review, coding and auctionreconciliations for FoundationEducational Business Activities (EBAs).</p> <p>Based on workfl ow supervisor mayalso assign tasks to assist other accounting assistants with the logging, review, coding and auction reconciliations for Foundation Educational Business Activities (EBAs).</p> <p>Credit Card transactions for Alumni,Touchnet, Athletics Chase and Amex -batch each separately and preparedeposit summary. Reconcile toTouchnet/Chase/Amex daily transaction report. Create header records and make folders for each batch Update monthly deposit logwith each according to date the creditcards were processed. Separate deposits for Central Records pick upand prepare journals for deposits retained in the Business Office.</p> <p>Reconcile balance sheet accounts-expense receipts and reimbursementchecks. Assist with pulling togetherdocumentation for internal or externalaudits or other BFS projects. Based onworkfl ow, supervisor may also assign tasks associated with the Holding account reconciliation (research and workpaper preparation).</p> <p>Reconcile touchnet/Chase/Amex tomonthly deposit log. Acquire information on all outstanding items weekly. Verify all items have been deposited by month end closing. Assist with the coordination of month-end close related to transactions impacting cash.</p> <p>Audit and approve open batches in FEand close header records. Performspost transaction verifi cation of depositbatches prepared by BFS andprocessed by gift processing. Notifi esgift processing of any discrepancies forcorrecting entries needed. Assist withposting batches and header records.Run cash balance sheet daily to ensure cash is in balance. Prepare journal entries as needed for deposits, data entry and audit of journals. Investigates and audits inquiriesregarding accounts and funds. Audits, processes, and records refund transactions. Interacts and responds to customers with questions or problems related to specific accounting functions and policies. Investigates and audits inquiries regarding accounts and funds. More complex issues may be referred to the section supervisor or a Staff Accountant. Performs other administrative accounting duties asrequired to support the goals of the unit.</p>