<p>Requisition Number P01247 Position Type Staff Department Office of Human Resources Working Title Employee Records Testing Position - (This is not a real position. It was created for testing purposes only.) Classification Clerical Assistant 2 - 00102</p> <p>Position Summary Information</p> <p>Nature of position Permanent, Full-time If Temporary, Start Date If Temporary, End Date If part-time, hours per week If part-time, percent time Days Worked Monday - Friday Hours/Shift worked 8:00 a.m. - 4:30 p.m. Union AFSCME</p> <p>Posting Detail Information</p> <p>Job Summary/Basic Function</p> <p>TEST POST ONLY: Applications submitted to this posting will not receive employment.</p> <p>The position is responsible for a variety of administrative tasks, including maintaining databases, developing/distributing reports, generating documents, and Human Resources transactions related to faculty and coach hiring, promotions, sabbaticals, tenure, resignations and retirements. This position is also responsible for HR transactions related to organizational changes in academic departments involving faculty and staff whom they supervise; examples include department chair elections, creation of new positions and cost center changes. This position serves as backup to the Staff Human Resources Assistant.</p> <p>Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 14 public universities of Pennsylvania's State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students' success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,250 students to find their path. Several of our programs are multidisciplinary in nature, combining science, technology, and art to create a more progressive degree. We have over 950 graduate students enrolled in 21 master's and 3 doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.</p> <p>Annual Salary Range: $00,000.00</p> <p>The State System Employee Benefits Summary can be found at https://www.passhe.edu/inside/HR/syshr/Benefit_Summaries/PEBTF_Summary.pdf</p> <p>At Millersville University we are committed to fostering a learning and working environment that promotes the intersectionality of diversity to foster a climate of inclusion. Employing our EPPIIC values and the principles of Inclusive Excellence, we hold that an inclusive community is a core value that is an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.</p> <p>Duties and Responsibilities</p> <p>Transactions</p> <ul> <li>Faculty and coach Appointments: i.e., new hires, promotions, transfers, sabbaticals, promotions, tenure changes, pay option changes, department chair changes. The HR Assistant completes transaction form (TF). Ensures information on TF is the same as OM in SAP. Prepares appointment letter (or promotion/transfer letter) and sends to new employee with the appropriate benefits package. Prepares all new employee paperwork, set-up of IT accounts including email, ESS, MAX, and D2L; authorizes ID and parking permits and answers general questions and concerns about the new employee process. </li><li>Faculty and Coach Separations, i.e., resignations, retirement (regular, early, disability), terminations, temp assignment ending, the HR Assistant sends email notification to campus contacts; prepares transaction form for payroll input; prepares letter, to include benefit information pulled from SAP, contacts appropriate department head/chair/manager/supervisor with separation checklist. </li></ul> <p>Faculty SAP Org Management</p> <ul> <li>Creates new faculty and coach positions in SAP as authorized, i.e., additions to complement, new employees. </li><li>Changes in SAP the characteristics of faculty and coach positions, i.e., reporting relationships, department names, cost centers, working titles, etc. </li><li>Records in ESS and PPOME any organizational changes that involve faculty, and the staff whom they supervise, so that absences, overtime, compensatory time, travel requests and travel expense reports flow to the proper person/departments for approval. </li></ul> <p>Cascade</p> <ul> <li>People Finder (on-line directory) - adding new employees (faculty & coaches); removing separated employees (faculty & coaches) and maintains data on current employees, such as name change, title change, department/building change, etc. </li></ul> <p>BANNER:</p> <ul> <li>Supplemental Personnel System - BANNER (HRS System Interface - Responsible for maintaining all system additions and updates daily in Banner using three screens/forms: GWAPERS (personnel information form), SPAIDEN (identification form), and SPAPERS (general person form). </li><li>Assign M number in Banner. </li></ul> <p>Employee Self-Service</p> <ul> <li>Create and maintain staff employee, manager, overtime/comp time and manager roles in SAP. Problem solves ESS leave submittal difficulties. </li></ul> <p>Reports</p> <ul> <li>Pay Period Ending Report (PPE) bi-weekly. </li><li>Faculty Complement - Using completed transactions forms, updates the faculty complement on a regular basis with relevant information pertaining to new hires, promotions, separations, changes in FTE, and movement of positions to new departments; adds any necessary footnotes regarding position characteristics and maintains authorized position/department totals as changes occur. Prepare for distribution electronically. </li></ul> <p>Annual Tasks</p> <ul> <li>Faculty Sabbaticals - Determines each spring whether faculty who have applied for a sabbatical are eligible by researching employment history for appointment date, dates of LWOP, and dates of prior sabbaticals. Sends communication on eligibility, maintains master file on eligibility. </li><li>Article 11F- (temporary faculty cannot exceed more than 25% of permanent faculty) October 31 and February 28 for distribution to President, Provost, PASSHE, APSCUF leadership. </li><li>Chair stipend report- </li><li>Faculty Seniority report - Compiles and confirm faculty seniority report each November 1 for distribution to President, Provost, PASSHE, APSCUF leadership, Deans and department chairs. </li><li>Prepares coaches contracts for review and signature following guidelines in the CBA. </li></ul> <p>Recruitment Duties</p> <ul> <li>Assist applicants with People Admin application issues. </li><li>Upload applicant documents for the recruiter, as necessary. </li><li>Sends out article 29 notices to required group. </li></ul> <p>Dual Employment</p> <ul> <li>Verifies data on forms; procures appropriate signatures; forwards to Budget or Accounting and Payroll and other university dual employment between universities. </li><li>All other duties as assigned. </li></ul> <p>Required Qualifications</p> <ul> <li>Three years of advanced clerical or para-professional experience which includes the collection, recording, compilation, and presentation of office management or program related information or equivalent combination of experience and training. </li><li>Experience with accurately entering and maintaining information in a database system. </li><li>Demonstrated ability to: solve problems, handle multiple, complex tasks with accuracy and attention to detail, maintain a professional demeanor in fast-paced work environment, maintain confidentiality, work independently and learn academic and office policies. </li><li>Ability to change priorities with little/no notice. </li><li>Excellent customer service skills. </li><li>Excellent oral, written, interpersonal, communication skills. </li><li>Flexibility, willingness, and ability to pursue and adopt new ideas, information and technology, and process and summarize information. </li><li>Ability to work with faculty, staff and students of diverse cultures, racial and ethnic groups, and socioeconomic status. </li><li>Proficiency in Microsoft Office including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat. </li><li>Evidence of a commitment to diversity, equity, and inclusion. </li><li>Successful interview (Including Word and Excel tests) </li><li>Successful completion of three background checks. </li></ul> <p>Preferred Qualifications</p> <ul> <li>Experience using BANNER or a similar student information system. </li><li>Experience using SAP or a similar human Resource information system. </li><li>Experience using People Admin or similar Applicant Tracking System. </li><li>Experience using Cascade or a similar web content software. </li><li>Experience working in Higher Education. </li><li>Experience in Human Resources office. </li><li>Experience working in a union environment. </li></ul> <p>Essential Functions</p> <ul> <li>No or very limited physical effort required. </li><li>No or very limited exposure to physical risks. </li><li>Extensive writing skills (prepare and organize complex documents). </li><li>Extensive verbal communication skills (provide information and assistance regularly). </li><li>Basic math skills (add, subtract, multiply, divide). </li><li>Work is normally performed in a typical interior/office work environment. </li><li>Ability to sit for long lengths of time. </li><li>Must be able to lift/pull/push up to 10 pounds. </li><li>Dexterity of hands and fingers to operate a computer keyboard and mouse. </li></ul> <p>Posting Open Date 12/11/2025 Posting Close Date Special Instructions to Applicants Quicklink for Posting/Requisition https://jobs.millersville.edu/postings/14259</p>