<p>Description</p> <p>This recruitment is being conducted by Ralph Andersen & Associates. To apply, please contactMs. Renschler, phone (916) 630-4900 or email:heather@ralphandersen.com</p> <p>Examples of Essential Job Functions</p> <p>This recruitment is being conducted by Ralph Andersen & Associates. To apply, please contactMs. Renschler, phone (916) 630-4900 or email:heather@ralphandersen.com</p> <ul> <li>Assumes full management responsibility for Financial Services Department programs, services, and activities, including overseeing functions such as accounting, payroll, budget preparation, auditing, risk management, audit compliance, and administration, and investments as well as the Housing Commission's non-profit development arm, Housing Development Partners (HDP). </li><li>Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within Commission policy, appropriate budget, service, and staffing levels. </li><li>Participates in determining staff goals for each year; verifies that set goals are consistent with the goals established by the Chief Operating Officer; provides oversight and direction to staff to ensure departments are meeting goals and objectives. </li><li>Manages and participates in the development and administration of the department and agency annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary. </li><li>Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns. </li><li>Contributes to the overall quality of the department's service by developing, reviewing, and implementing policies and procedures to meet legal requirements and Commission needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change. </li><li>Coordinates the development, implementation, and administration of the annual budget for the Commission, provides for financial forecasting, planning; tracks the adopted budget, and reviews periodic budget reports for submission to Commission departments. </li><li>Establishes the Commission's central budgeting, accounting, and financial reporting practices; evaluates accounting procedures and financial controls; coordinates the agencies annual audits and responds to and implements audit recommendations. </li><li>Identifies, assesses and mitigates financial, operational, strategic and compliance risks to ensure stability. Responsible for agency's insurance needs including but not limited to D&O, property, cyber, workman's compensation etc. </li><li>Manages the workflow and workload of department production including responding to new requests for funding, information, and assistance. </li><li>Manages the Commission's investment portfolio; ensures that investments meet the Commission's policy guidelines and that adequate cash is available to meet obligations; prepares periodic reports regarding investments to the Investment Committee, Housing Commission, and Housing Authority; reviews annual Commission Investment Policy. </li><li>Oversees and participates in all activities related to the Commission's accounting function, including the accounting system, payroll, accounts payable, processing and issuance of checks and warrants, and cash receipts. </li><li>Represents the department to other Commission departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues; manages external relationships. </li><li>Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies and procedures as appropriate. </li><li>Participates in and makes presentations to the Housing Authority, Housing Commission, and a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in related fields. </li><li>Provides review and final authorization of all deal terms and decisions for Board reports, financial requests, and work production of staff ;participates in Executive Team meetings. </li><li>Monitors changes in laws, regulations, and technology that may affect Commission or departmental operations; implements policy and procedural changes as required. </li><li>Prepares reviews, and presents staff reports, various management and information updates, and reports on special projects assigned by the Chief Operations Officer. </li><li>Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations. </li><li>Maintains and directs the maintenance of working and official departmental files. </li><li>Performs other duties as assigned. </li></ul> <p>Typical Qualifications</p> <p>Knowledge of:</p> <ul> <li>Standard practices and principles in alignment with the Governmental Accounting Standards Board (GASB). </li><li>Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. </li><li>Budget development, contract administration, Commission-wide administrative practices, and general principles of risk management related to the functions of the assigned area. </li><li>Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs .Principles, practices, and techniques of accounting and financial services in a public agency setting, including payroll, accounts payable, accounts receivable, budgeting, and managing an investment portfolio, including the interpretation of laws, regulations, policies, and procedures. </li><li>Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. </li><li>Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. </li><li>Technical, legal, financial, and public relations problems associated with the management of assigned programs. </li><li>Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. </li><li>Record keeping principles and procedures. </li><li>Modern office practices, methods, computer equipment and applications related to the work. </li><li>English usage, grammar, spelling, vocabulary, and punctuation. </li><li>Techniques for effectively representing the Commission in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. </li><li>Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Commission staff. </li></ul> <p>Ability to:</p> <ul> <li>Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. </li><li>Provide administrative and professional leadership and direction for the department and the Commission. </li><li>Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner. </li><li>Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. </li><li>Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel, delegate authority and responsibility. </li><li>Select, train, motivate, and evaluate the work of staff and train staff in work procedures. </li><li>Research, analyze, and evaluate new service delivery methods, procedures, and techniques. </li><li>Effectively administer a variety of administrative programs and activities. </li><li>Conduct effective negotiations and effectively represent the Commission and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. </li><li>Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. </li><li>Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. </li><li>Establish and maintain a variety of filing, record-keeping, and tracking systems. </li><li>Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. </li><li>Operate modern office equipment including computer equipment and specialized software applications programs. </li><li>Use English effectively to communicate in person, over the telephone, and in writing. </li><li>Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. </li><li>Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. </li></ul> <p>Education & Experience:</p> <p>Equivalent to graduation from an accredited four-year college or university with major coursework in public, business administration, financial/accounting services field or a closely related field, and ten (10) years of progressively responsible experience in financial services program administration; at least three(3)of which were in a management or supervisory capacity.</p> <p>Licenses and Certifications:</p> <p>Possession of, or ability to obtain, a valid California Driver's License by time of appointment.</p> <p>Possession of a license as a Certified Public Accountant (CPA) is highly desirable.</p>