<p>Title: SECRETARY - EARLY CHILDHOOD CENTER File 205</p> <p>Reports to: Assigned administrator/supervisor</p> <p>Job Objective: Performs secretarial and ancillary program support services.</p> <p>Minimum · High school diploma or GED. Significant secretarial and data processing work experience.</p> <p>Qualifications: · Ability to implement principles of office administration (i.e., organization, procedures, etc.).</p> <ul> <li>Documents/maintains a record free of criminal violations that prohibit public school employment. </li><li>Embraces high-performance standards (e.g., engagement, proficiency, resilience, etc.). </li></ul> <p>Essential 1. Delivers effective secretarial services. Sustains a supportive office environment that</p> <p>Functions: promotes professionalism and a shared commitment to organizational outcomes.</p> <ul> <li>Identifies work priorities to focus on important tasks that require immediate attention. </li><li>Identifies clear roles and performance expectations staff, students, and volunteers assigned to the office. Accepts responsibility for the results of delegated duties. </li><li>Assists office visitors. Answers routine questions or directs inquiries to appropriate staff. </li><li>Answers/directs telephone calls. Prepares detailed messages when employees are not available. </li><li>Sorts and distributes mail. Prepares photocopies. Collates printed materials. </li><li>Schedules appointments. Organizes materials for meetings. Transcribes minutes as requested. </li><li>Provides backup support for other departments. Assists with special projects as directed. </li><li>Assists with the office inventory control system to ensure dependable supply levels. </li><li>Prepares purchase requisitions. Maintains procurement records. Receives deliveries. Reconciles invoices. Monitors vendor performance (e.g., customer service, product quality, reliability, etc.). </li><li>Receives, records, and communicates with parents regarding monthly tuition installments. </li><li>Assists with the preparation and delivery of daily snacks. </li><li>Assists students with minor injuries and illnesses in the Early Childhood Clinic. Notifies the school nurse when appropriate. </li><li>Coordinates Preschool and Kindergarten registration and enrollment processes. </li><li>Assists the Preschool Director with tasks as assigned. </li><li>Maintains effective document and records management systems. Prepares accurate, timely files. Monitors compliance reporting deadlines. Ensures the integrity and security of confidential materials. Complies with district records retention and disposal policies. </li></ul> <ol start="2"> <li>Diligently attends to job details. Pursues quality results. Performs all aspects of the job. </li></ol> <ul> <li>Develops mutually respectful relationships with co-workers. Functions as part of a cohesive team. </li><li>Maintains a professional appearance. Wears work attire appropriate for the position. </li><li>Respects privacy. Resolutely maintains the confidentiality of privileged information. </li><li>Sustains an acceptable attendance record. Consistently complies with established work schedules. </li></ul> <ol start="3"> <li>Maintains open/effective communications. Serves as a reliable information resource. </li></ol> <ul> <li>Fosters goodwill and encourages relationships that enhance public support for the district. </li><li>Refers administrative procedure and district policy questions to an appropriate administrator. </li><li>Resolves issues tactfully. Uses active listening/problem-solving techniques. Respects diversity. </li></ul> <ol start="4"> <li>Pursues opportunities to enhance personal performance. </li></ol> <ul> <li>Keeps current with professional standards associated with work duties. </li><li>Updates personal skills as needed to effectively utilize task-appropriate technology. </li></ul> <ol start="5"> <li>Keeps current with emergency preparedness and response procedures. </li></ol> <ul> <li>Complies with health and safety protocols to mitigate workplace risks. </li><li>Protects district property. Takes precautions to prevent the loss of equipment and supplies. </li><li>Takes action to address harassment and/or aggressive behavior. Complies with all legal statutes when dealing with discrimination, inappropriate behavior, or suspected child abuse/neglect. </li></ul> <ol start="6"> <li>Performs other specific job-related duties as directed. </li></ol> <ul> <li>Helps implement district strategies to advance organizational goals. </li></ul> <p>Performance Employee performance is evaluated according to applicable law, board policies, contractual</p> <p>Evaluation: agreements and district administrative procedures.</p> <p>Working The district offers equal employment opportunity without regard to age, color, disability, genetic</p> <p>Conditions: information, military status, national origin, race, religion, sex (including gender identity, pregnancy, and sexual orientation), or any other legally protected category.</p> <p>Safety is essential to job performance. The district is an alcohol and drug-free work environment. Employees must comply with district policies, workplace safety regulations, and health laws.</p> <p>This job description is not intended to establish a contract or alter the terms of board-authorized employment agreements. Employee benefits, classifications, contract durations, skill sets, wage rates, and work schedules may vary by assignment. This summary document describes typical job functions and does not represent an exhaustive list of all possible work responsibilities.</p> <p>Employee duties may change in response to collective bargaining agreements, funding variables, modified operating procedures, program/service adjustments, regulatory compliance, technological innovations, and unforeseen events.</p> <p>2021 All Rights Reserved</p>