<p>Founded in 1895 as a normal school, Northern Illinois University is a Carnegie Foundation designated R2 ("High Research Activity") doctoral-granting institution. With a diverse student body of approximately 16,000, Northern Illinois University's 765-acre main campus in DeKalb is an eclectic mix of architecture and beautiful natural spaces located within 60 miles of the great city of Chicago. Find out more about NIU and the NIU Libraries by visiting https://www.niu.edu/index.shtml and https://library.niu.edu/ulib/ .</p> <p>Position Summary</p> <p>Monitors, supervises and leads activities related to the management, operation, and security of University Libraries. Serves as liaison with NIU Trades Departments, NIU Health and Safety, NIU Police Department, and NIU Building Services Departments. Provides detailed recommendations and budgets necessary for efficient facility management.</p> <p>Essential Duties and Responsibilities</p> <p>Building Maintenance</p> <ul> <li>Monitors physical conditions of Founders Memorial Library as well as activities of the users. </li><li>Enforces state, university, and library rules, regulations, and policies pertaining to the use of the library. </li><li>Notifies appropriate staff members of emergency situations or illegal activities. </li><li>Monitors all secure areas of Founders Memorial Library. </li><li>Serves as liaison to NIU Building Services, and Grounds Departments. </li><li>Serves as liaison with all Trades Departments. </li><li>Issues all work orders for repair and maintenance of the Libraries' physical property: </li><li>Maintains records of work order instructions for effective communication with workmen. </li><li>Arranges for additional building services coverage as necessary. </li></ul> <p>Library Space Management</p> <ul> <li>Coordinates and assigns library instructional and class study rooms, disseminating this information as necessary. </li><li>Provides administrative support for annual assignment of faculty carrels including preparing mailings to NIU faculty members, distributing keys, and monitoring return of keys from faculty. Assigns doctoral lockers and graduate student lockers. </li><li>Oversees the removal of uncharged materials from faculty carrels, doctoral and student lockers and notifying appropriate individuals of the removal of items. </li></ul> <p>Facilities Financial Management</p> <ul> <li>Leads and participates in discussions regarding facilities improvements of both a Capital and non-Capital nature. Prepares documentation necessary to request Capital Projects. </li><li>Prepares budget recommendations for improvements necessary to maintain and/or update Founders Memorial Library. </li></ul> <p>Facilities Operational Management</p> <ul> <li>Participates in the development of guidelines, procedures, and policies. </li><li>Serves on Libraries committee related to facilities and security. </li></ul> <p>Facilities Team Management</p> <ul> <li>Hires, schedules, trains, supervises, disciplines and evaluates one full-time security guard supervisor. </li><li>Reviews the log and/or records of incidents in the library. </li><li>Serves as liaison to NIU Police Department. Serves as liaison to NIU Environmental Health and Safety Department. </li><li>Prepares the annual Security and Safety reports on Founders Memorial Library in coordination with the Security Guard Supervisor. </li></ul> <p>Other Duties As Required</p> <ul> <li>Performs other related duties as assigned. </li></ul> <p>Minimum Required Qualifications (Civil Service)</p> <ul> <li> <p>High School Diploma or equivalent.</p> </li><li> <p>Any one or combination totaling three (3) years (36 months) from the categories below:</p> </li><li> <p>college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:</p> </li><li> <p>60 semester hours or an Associate's Degree equals one (1) year (12 months)</p> </li><li> <p>training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.</p> </li><li> <p>work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.</p> </li><li> <p>One (1) year (12 months) of supervisory or administrative experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience</p> </li></ul> <p>Knowledge, Skills, and Abilities (KSAs) (Civil Service)</p> <ul> <li>Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, spreadsheets, designing forms, and other office procedures and terminology. </li><li>Knowledge of electronic equipment, computer hardware and software, and their applications. </li><li>Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources. </li><li>Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions. </li><li>Ability to identify measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system. </li><li>Ability to understand implications of new information for both current and future problem-solving and decision-making. </li><li>Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. </li><li>Ability to exhibit strong organizational skills and maintain detailed, accurate records. </li><li>Ability to communicate effectively as appropriate for the needs of the audience. </li><li>Ability to interpret work related documents, policies, and procedures. </li></ul> <p>Specialty Factors (Civil Service)</p> <p>n/a</p> <p>Preferred Qualifications (Civil Service)</p> <p>n/a</p> <p>Minimum Required Qualifications (SPS)</p> <p>n/a</p> <p>Additional Requirements (SPS)</p> <p>n/a</p> <p>Preferred Qualifications (SPS)</p> <p>n/a</p> <p>Physical demands/requirements</p> <p>n/a</p>