<p>Position Type:</p> <p>Clerical/Administrative Assistant</p> <p>Date Posted:</p> <p>3/3/2026</p> <p>Location:</p> <p>Riverview Community Schools</p> <p>Date Available:</p> <p>03/17/2026</p> <p>Closing Date:</p> <p>03/10/2026</p> <p>District:</p> <p>&nbsp Riverview Community School District&nbsp&nbspAdditional Information: Show/Hide</p> <p>Join the Pirate Team!</p> <p>We are looking for an administrative assistant in the High School Counseling Dept. to join the amazing team at Riverview Community High School. This is a Monday through Friday position, 8 hours per day. Some summer hours may be required.</p> <p>Candidates must have at least a High School Diplomas, be friendly and reliable. Will be required to pass the district clerical staff testing and employment guidelines.</p> <p>If you are interested in this position please complete the full application through Applitrack. Incomplete applications will not be considered.</p> <p>Position Overview</p> <p>Riverview Community High School is seeking a Counseling Department Secretary to support the daily operations of the Counseling Office. This role ensures accurate student data management, strong communication with families and staff, and smooth coordination of counseling-related programs and events.</p> <p>Key Responsibilities</p> <ul> <li>Maintain accurate student records, including enrollment, withdrawals, CA-60 files, grade storage, and demographic updates. </li><li>Manage all student information system (SIS) data entry for the high school and Virtual Academy. </li><li>Process transcripts, manage Parchment requests, and complete education verifications. </li><li>Maintain MCIR records and support district reporting requirements. </li><li>Download and organize standardized test data; update SIS with test scores. </li><li>Assist with pupil accounting documentation and state reporting. </li><li>Serve as the primary contact for the Counseling Office, greeting visitors and managing office traffic. </li><li>Communicate scheduling updates and counseling information to students and families. </li><li>Prepare correspondence, mailing lists, email distribution lists, and digital communication templates. </li><li>Maintain counseling content on the district website. </li><li>Assist parents and students with online system access and basic troubleshooting. </li><li>Support general office operations, including phones, mail, and office equipment. </li><li>Enter invoices, purchase orders, and check requests into SMART. </li><li>Issue and manage student work permits. </li><li>Maintain student locker assignments. </li><li>Support planning for Parent/Teacher Conferences, Open House, Portfolio Night, Honors Night, and other events. </li><li>Prepare NHS eligibility lists and materials for incoming freshmen. </li><li>Manage scholarship information, records, and acknowledgments. </li><li>Support verification of graduate eligibility and prepare documents for college and scholarship applications. </li><li>Update course offering forms and counseling brochures. </li><li>Maintain the counseling department calendar. </li></ul> <p>Qualifications</p> <ul> <li>High school diploma. </li><li>Experience in a professional office setting. </li><li>Proficiency in Microsoft Office and student information systems. </li><li>Typing speed of 5060 wpm. </li><li>Strong organizational, communication, and time management skills. </li><li>Ability to work independently in a fast-paced environment. </li><li>Commitment to confidentiality and compliance with FERPA. </li><li>Strong interpersonal skills and professionalism. </li><li>Ability to learn new software and digital platforms. </li></ul> <p>Physical Requirements</p> <ul> <li>Ability to use computers and office equipment with dexterity. </li><li>Ability to sit, stand, bend, kneel, or move throughout the building as needed. </li><li>Ability to lift up to 20 pounds occasionally. </li></ul> <p>Equal Opportunity Employer</p> <p>Riverview Community School District does not discriminate on the basis of race, creed, color, national origin, gender, age, marital status, or disability in employment or any of its programs or activities.</p> <p>Please note this is NOT a full job description. This is a brief detail of some of the duties to be included in this position.</p> <p>If you have questions contact:</p> <p>Jennifer Eckman,</p> <p>Human Resources</p> <p>Riverview Community School District</p> <p>jeckman@riverviewschools.com</p> <p>734-285-9660 x 3</p>