<p>Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.</p> <p>Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.</p> <p>Review Vacancy</p> <p>Date Posted 04/25/25</p> <p>Applications Due05/09/25</p> <p>Vacancy ID186465</p> <ul> <li>Basics </li><li>Schedule </li><li>Location </li><li>Job Specifics </li><li>How to Apply </li></ul> <p>NY HELPNo</p> <p>AgencyParks, Recreation & Historic Preservation, Office of</p> <p>TitleAdministrative Aide (Park and Recreation Aide 5)</p> <p>Occupational CategoryOther Professional Careers</p> <p>Salary GradeHourly</p> <p>Bargaining UnitOSU - Operational Services Unit (CSEA)</p> <p>Salary RangeFrom $20.45 to $20.45 Hourly</p> <p>Employment Type Full-Time</p> <p>Appointment Type Temporary</p> <p>Jurisdictional Class Labor Class</p> <p>Travel Percentage 0%</p> <p>Workweek Mon-Fri</p> <p>Hours Per Week 37.50</p> <p>Workday</p> <p>From 8 AM</p> <p>To 4 PM</p> <p>Flextime allowed? No</p> <p>Mandatory overtime? No</p> <p>Compressed workweek allowed? No</p> <p>Telecommuting allowed? Yes</p> <p>County Tompkins</p> <p>Street Address 2221 Taughannock Park Road</p> <p>City Trumansburg</p> <p>StateNY</p> <p>Zip Code14886</p> <p>Duties Description The Parks and Recreation Aide 5 will be primarily focused on performing administrative tasks within the Mid-State District at the direction of either the District Manager or Assistant District Managers. Relevant job duties for the position include but are not limited to the following.</p> <p>Job Duties:</p> <p>Duties will include but not be limited to:</p> <ul> <li>Answer general travel questions. </li><li>Assist District Manager, Assistant District Managers and District staff with pre-travel and post-travel paperwork, including reserving hotel rooms and fleet vehicles as needed, and submitting travel reimbursement in SFS. </li><li>Scheduling meetings and interviews, and generally maintaining the calendars for District and Assistant District Managers. </li><li>Manage and track District administrative budget. </li><li>Distributing meeting agendas and recording and distributing meeting minutes for District meetings. </li><li>Maintain working knowledge of meeting room equipment and its use, answer questions and assist users with issues, when appropriate. </li><li>Miscellaneous administrative office tasks, such as shared equipment issues, i.e. printers, copiers, etc.; purchase and storing of supplies; purchase of business cards; scanning, archiving, organizing of files both hardcopy and electronic; and maintaining an organized office environment. </li><li>Reconcile purchasing cards for District staff. </li><li>Manage SharePoint site and folder access. </li><li>Work with local admin team to schedule bid openings, consultant debriefings, consultant interviews, etc. as necessary. </li><li>Monitor and triage shared mailboxes and physical mail. </li></ul> <p>Minimum Qualifications There are no minimum qualifications per Civil Service.</p> <p>Additional Comments Preferred Qualifications:</p> <ul> <li>Relevant experience in an office setting, preferably in an administrative role. </li><li>Excellent organizational skills, ability to prioritize, and comfortable working independently. </li><li>Proficient computer skills including with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Sharepoint, Microsoft 365 etc.) </li><li>Strong attention to detail. </li><li>Strong communication and interpersonal skills. </li></ul> <p>This position has the option to join the NYS Employee's Retirement System and is eligible for health insurance, dental and vision coverage. There is opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time & service requirements has been met.</p> <ul> <li>Telecommuting available (up to 50%) upon approval by supervisor. </li><li>Position will tentatively begin in June 2025 </li></ul> <p>Some positions may require additional credentials or a background check to verify your identity.</p> <p>Name Theresa Coulibaly</p> <p>Telephone</p> <p>Fax</p> <p>Email Address theresa.coulibaly@parks.ny.gov</p> <p>Address</p> <p>Street 2221 Taughannock Park Road</p> <p>City Trumansburg</p> <p>State NY</p> <p>Zip Code 14886</p> <p>Notes on ApplyingIf you are interested in being considered for this position, please email a resume and references to theresa.coulibaly@parks.ny.gov. In the subject line for the email please state: "MidState Capital Parks & Rec Aide 5 application"</p>