<p>Requisition Number P01276 Position Type Staff Department Center for Intercultural Student Engagement Working Title Department Secretary: Center for Intercultural Student Engagement Classification Clerical Assistant 2 - 00102</p> <p>Position Summary Information</p> <p>Nature of position Permanent, Full-time If Temporary, Start Date If Temporary, End Date If part-time, hours per week If part-time, percent time Days Worked Monday - Friday Hours/Shift worked 8:00 a.m. - 4:30 p.m. Union AFSCME</p> <p>Posting Detail Information</p> <p>Job Summary/Basic Function</p> <p>About the position:</p> <p>Reporting to the Executive Director or designee, this position supports the Millersville University Talent Search Program in the Center for Intercultural and Student Engagement (CISE). The position requires a willingness to complete tasks in a timely manner and the ability to manage multiple tasks simultaneously.</p> <p>Join Our Team at Millersville University!</p> <p>Position Salary: $36,108.00 annually</p> <p>Plus a generous benefits package designed to support your well-being and future:</p> <ul> <li>Comprehensive Health Coverage - Medical, dental, and vision insurance </li><li>Group Life Insurance </li><li>Retirement Plans - Choose from two excellent options </li><li>Tuition Waiver - Invest in your education or your family's </li><li>Paid Time Off - Vacation, sick leave, and holidays to recharge </li><li>Full Benefits Summary(PDF) </li></ul> <p>Why Millersville?</p> <p>Nestled in beautiful Lancaster County, Pennsylvania, Millersville University is a proud member of Pennsylvania's State System of Higher Education. We're known for:</p> <ul> <li>Strong student-faculty connections </li><li>70+ undergraduate and 24 graduate programs </li><li>A stunning campus and vibrant community </li><li>Outstanding job placement for graduates </li></ul> <p>With over 66,000 alumni across the globe, our impact is far-reaching-and growing.</p> <p>Our Mission & Values:</p> <p>At Millersville, we live by our EPPIIC values of Exploration, Public Mission, Professionalism, Inclusion, Integrity, and Compassion.</p> <p>We are deeply committed to Inclusive Excellence-creating a welcoming, supportive environment where everyone can thrive. We believe diversity is a strength, and we actively seek individuals who bring unique perspectives and experiences to our community.</p> <p>Equal Opportunity for All:</p> <p>Millersville University is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to providing a workplace free from discrimination. Individuals from traditionally underrepresented groups are strongly encouraged to apply.</p> <p>Duties and Responsibilities</p> <p>The Talent Search (TS) and Center for Intercultural and Student Engagement (CISE) clerical assistant is responsible for the administrative functions and general support for TS and CISE including:</p> <ul> <li>Manage travel schedules for case workers. </li><li>Schedule meetings for cases workers and other TS personnel. </li><li>Reconcile expenditures to the grant. </li><li>Oversee all application processes and procedures for prospective students. </li><li>Oversee all data entry for program participants from the initial application through the completion of the program. </li><li>Develop communication materials for prospective students and families. </li><li>Answer questions for prospective students and families. </li><li>Coordinate educational experiences for TS students. </li><li>Coordinate summer experiences for TS students. </li><li>Serve as the TS primary point-of-contact for communication with the assigned high schools. </li><li>Collect and disseminate data relative to the evaluation of the TS program, feedback from high school administrators, and opportunities for improvement from stakeholders. </li><li>Run reports on spending, participation, and services utilization. </li><li>Collaborate with University Office of Grants, Sponsored Programs and Research, and the Office of Accounting and Budget for award management and financial administration. </li><li>Provide promotional materials to campus departments to enhance awareness about TS. </li><li>Troubleshoot problems for vendors, faculty, or others providing support to TS students. </li><li>Ensure compliance with U.S. DOE performance and financial reporting requirements. </li><li>Provide customer service for the office by answering phone calls and interacting with walk-in appointments. </li><li>Open and close the office during normal business hours and provide an office presence for students. </li><li>Monitor and respond to emails for the office. </li><li>All other duties as assigned. </li></ul> <p>Required Qualifications</p> <ul> <li>Six months as a clerical assistant 1 OR graduation from high school OR any equivalent combination of experience and training. </li><li>Experience performing moderately complex clerical activities with considerable independence. </li><li>Demonstrated ability to: </li><li>work with faculty, staff, and students of diverse cultures, racial and ethnic groups, and socioeconomic status. </li><li>Solve problems. </li><li>Handle multiple, complex tasks with accuracy and attention to detail. </li><li>Maintain a professional demeanor in fast-paced work environment. </li><li>Maintain confidentiality and use discretion. </li><li>Work independently. </li><li>Learn academic and office policies. </li><li>Change priorities with little/no notice. </li><li>Help TS and CISE maintain compliance with federal, state, and institutional policies and other requirements. </li><li>Excellent customer service skills. </li><li>Excellent oral, written, and interpersonal communication skills. </li><li>Flexibility, willingness, and ability to pursue and adopt new ideas, information, and technology, and process and summarize information. </li><li>Proficiency in standard office technology, including Microsoft Office, Teams, and Zoom. </li><li>Experience managing schedules using software management systems. </li><li>Commitment to inclusive practices and working with diverse student populations. </li><li>Successful interview (including Word and Excel tests). </li><li>Successful completion of three background checks. </li></ul> <p>Preferred Qualifications</p> <ul> <li>2 Years of work experience in clerical/secretarial position(s). </li><li>Experience working at a college or university. </li><li>Experience working directly with students and external vendors or organizations. </li><li>Working knowledge of institutional policies and procedures. </li></ul> <p>Essential Functions</p> <p>Please Note: These duties are to be performed with or without an accommodation. We are committed to providing reasonable accommodations in accordance with Americans with Disabilities Act (ADA).</p> <ul> <li>Ability to work in person on campus in an office setting. </li><li>No or very limited physical effort required. </li><li>No or very limited exposure to physical risks. </li><li>Extensive writing skills (prepare and organize complex documents). </li><li>Extensive verbal communication skills (provide information and assistance regularly). </li><li>Basic math skills. </li><li>Most work done at a desk, utilizing a computer and phone. </li><li>Work is normally performed in a typical interior/office work environment. </li><li>Understanding of written and verbal directions. </li><li>Ability to sit for long lengths of time. </li><li>Must be able to lift/pull/push up to 10 pounds. </li><li>Dexterity of hands and fingers to operate a computer keyboard and mouse. </li></ul> <p>Posting Open Date 03/13/2026 Posting Close Date 04/20/2026 Special Instructions to Applicants Quicklink for Posting/Requisition https://jobs.millersville.edu/postings/14516</p>