<p>Staff Assistant II</p> <p>Salary</p> <p>$20.25 - $25.31 Hourly</p> <p>Location</p> <p>City of Casselberry, FL</p> <p>Job Type</p> <p>Full-time</p> <p>Job Number</p> <p>20250623</p> <p>Department</p> <p>Administration</p> <p>Division</p> <p>City Manager/City Clerk</p> <p>Opening Date</p> <p>06/23/2025</p> <p>Closing Date</p> <p>7/7/2025 12:00 PM Eastern</p> <ul> <li>Description </li><li>Benefits </li><li>Questions </li></ul> <p>General Description</p> <p>Performs advanced clerical, secretarial, and administrative work, which involves a variety of complex and routine administrative tasks. The Staff Assistant II performs work independently within established policy and procedures.</p> <p>Examples of Essential Functions</p> <ul> <li> <p>Provides clerical and administrative support to the City Clerk's Office. (95%)</p> </li><li> <p>Assists the public and greets visitors; directs visitors to appropriate departments.</p> </li><li> <p>Receives, screens, and processes general inquiry telephone calls; provides general information regarding City activities and programs; directs calls to appropriate departments; receives and relays messages as needed</p> </li><li> <p>Provides notarial services on City related documents.</p> </li><li> <p>Opens and closes lobby doors of City Hall to the public.</p> </li><li> <p>Receives, sorts, and distributes the mail and assists with the processing of outgoing mail.</p> </li><li> <p>Receives deliveries and places items in secure area; notifies recipients to pick up.</p> </li><li> <p>Receives and acknowledges public records requests, distributes requests records; reviews all documents for proper redaction prior to dissemination to requestor, pursuant to Chapter 119, F.S.</p> </li><li> <p>Processes lien search requests.</p> </li><li> <p>Transcribes minutes of meetings and correspondence; composes routine correspondence and compiles reports and documents.</p> </li><li> <p>Assists with the scanning and maintenance of public records in Laserfiche; verifies scanned images for completeness, in accordance with the City's records management program and Chapter 119, F.S.</p> </li><li> <p>Assists with indexing and cross-referencing of documents to ensure timely document retrieval.</p> </li><li> <p>Prepares purchase orders and requisitions, processes invoices for payments and reconciles expenses.</p> </li><li> <p>Assists with updating and reviewing website content, meeting preparation and other departmental tasks as needed.</p> </li><li> <p>Performs special projects as required by the City Clerk.</p> </li><li> <p>Assists in the planning, preparation and execution of flyers, newsletters and other materials for the general public and employees.</p> </li><li> <p>Additional Duties and Responsibilities (5%)</p> </li><li> <p>Performs all duties and responsibilities in a manner consistent with the core values of the City, and consistent with City and Department policies.</p> </li><li> <p>Completes the identified required or assigned training timely and applies acquired knowledge and/or skills.</p> </li><li> <p>Participates in department meetings, staff meetings and other related activities.</p> </li><li> <p>Follows safe working practices and has a working knowledge of safety practices and procedures.</p> </li><li> <p>Maintains, preserves, retains and disposes public records pursuant to FS Chapter 119.</p> </li><li> <p>Emergency Management Role</p> </li><li> <p>Participates as a member of the City staff as required to take action in the event of an emergency.</p> </li><li> <p>Acts in the assigned role to support the City in disaster preparation and/or disaster recovery efforts as described in the City of Casselberry Emergency Management Plan, supervisor or designee.</p> </li></ul> <p>(These essential and additional job functions are not to be construed as a complete statement of all duties per formed. Employees will be required to perform other job related marginal duties as required.)</p> <p>Typical Qualifications</p> <p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.</p> <ul> <li>Education and Training: A minimum of a high school education or GED is required. </li><li>Experience: A minimum of three (3) years' experience in administrative/clerical support in customer service/municipal service or related field is required. A comparable combination of education and experience may be considered. </li><li>Certificates, Licenses and/or Registrations Required: Must possess and maintain a valid Florida Driver's license. A Motor Vehicle Record (MVR) check will be made to determine acceptance of past driving record. Must become a Florida Notary Public within 6 months of hire date. </li><li>Security Clearance: Florida Department of Law Enforcement background clearance is required. </li><li>Knowledge, Skills and Abilities: </li><li>Knowledge (intermediate to advanced level) of business English, spelling grammar, and punctuation, able to communicate clearly and concisely, orally and in writing. </li><li>Ability (intermediate to advanced level) to utilize Microsoft Office Suite, e.g. Word, Excel and Outlook. </li><li>Ability (intermediate level to advanced level) to utilize SunGuard/BS&A, Laserfiche, SharePoint or similar utilities, records management or work management software. </li><li>Ability to effectively communicate in person and via the phone and email ensuring that all duties are completed accurately and in a timely manner. </li><li>Ability to deal with stressful conditions in a calm and professional manner. </li><li>Ability to establish and maintain effective working relationships with other employees and the public. </li><li>Skill in organizing resources and establishing priorities. </li><li>Ability to work independently while performing a considerable volume of detailed work, multitask, and manage frequent interruptions. </li><li>Knowledge of local, state and federal regulations affecting work. </li><li>Knowledge of departmental rules, policies and procedures. </li><li>Ability to operate a motor vehicle. </li><li>Ability to support the mission statement of the City of Casselberry: The City of Casselberry is a community that provides high quality service through dynamic leadership, strategic thinking, prudent resource management, and effective partnerships with its citizens and businesses. </li><li>Ability to support the core values of the City of Casselberry. </li><li>Ability to support the vision of the City of Casselberry of a vibrant, affordable, diverse, and progressive community where citizens feel safe, enjoy their neighborhoods, and access their city government. </li></ul> <p>Supplemental Information</p> <p>The work environment and physical demands described here are representative and not intended to be all-inclusive of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made when requested to enable individuals with disabilities to perform the essential functions.</p> <p>A. Work Environment: This position primarily performs the duties in an office setting. The noise level in the office work is moderate.</p> <p>B. Physical Demands: The primary functions require prolonged periods of time sitting and using hands to handle or feel, in addition, this position is required to stand and walk. This position will occasionally be required to bend, push, pull, drive, stoop, kneel, crouch or crawl, and reach with hands and arms. In addition, this position may be required to occasionally lift and carry up to (50) pounds. This position is regularly required to use vision, speech and hearing, with or without assistive devices.</p> <p>C. Equipment/Tools and Technology Used: This position utilizes the following tools and equipment while performing the duties of the job: Computer, desk phone, mobile phone, scanner, fax, copier, postage machine, calculator, and occasionally a city vehicle.</p> <p>D. Employee Infection/Exposure Risk Classification: Category III: Employee performs tasks that involve no exposure to blood, body fluids or other potentially infectious materials (OPIM). Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid, or to be potentially exposed in some other way. Tasks that involve handling of implements or utensils, use of public or shared bathroom facilities or telephones, and personal contact such as handshaking are Category III tasks.</p> <p>The City of Casselberry offers a competitive salary and a comprehensive benefits package.</p> <p>Medical Insurance: The City of Casselberry contributes significantly toward employee health insurance premiums. Dependent coverage is available at an additional cost, with a portion covered by the City. Employees who meet certain wellness criteria, including non-tobacco use and biometric screenings, may qualify for health insurance discounts.</p> <p>Dental Insurance: We offer both DHMO and PPO dental plans.</p> <p>Vision Insurance: Vision coverage is available through an optional plan.</p> <p>Voluntary Benefits: Optional group discount plans are available for:</p> <ul> <li>Short-term disability (STD) </li><li>Accident/critical illness, and cancer insurance </li><li>LegalShield services </li></ul> <p>Benefits paid for by the city:</p> <ul> <li>Voluntary life insurance with accidental death and dismemberment (ADD) </li><li>Paid long-term disability is provided after one year of employment. </li></ul> <p>Retirement:</p> <ul> <li>401a Plan: The City contributes 10% of an employee's salary. </li><li>457 Deferred Compensation Plan: The City matches 100% of an employee's voluntary contribution, up to 4% of their annual salary. </li><li>Roth </li></ul> <p>Paid Time Off:</p> <ul> <li>11 paid holidays per year (10 hours per day) </li><li>Paid annual leave and sick leave </li><li>Paid bereavement leave, jury duty leave, and military leave </li></ul> <p>Education & Professional Development:</p> <ul> <li>Education reimbursement after one year of employment </li><li>Tuition reimbursement up to $2,400 annually </li><li>Certification incentives </li></ul> <p>Additional Benefits:</p> <ul> <li>Employee recognition and appreciation programs </li><li>Professional development opportunities </li><li>Probationary increases </li><li>2% residency incentive pay for Casselberry residents </li><li>Wellness Health Incentive Program </li></ul> <p>The City of Casselberry is an equal opportunity employer, a veteran preference provider, and a drug-free workplace.</p> <p>01</p> <p>Have you worked in a position that requires regularly dealing with customers and/or the public before?</p> <ul> <li>Less than 1 year of experience </li><li>1 - 2 Years of experience </li><li>2 - 3 Years of experience </li><li>3 - 4 Years of experience </li><li>4 - 5 Years of experience </li><li>5+ Years of experience </li><li>No, I have not worked in a position that requires dealing with customers or the public. </li></ul> <p>02</p> <p>Have you worked in an office environment before?</p> <ul> <li>Less than 1 year of experience </li><li>1 - 2 Years of experience </li><li>2 - 3 Years of experience </li><li>3 - 4 Years of experience </li><li>4 - 5 Years of experience </li><li>5+ Years of experience </li><li>No, I have not worked in an office environment before. </li></ul> <p>03</p> <p>You may, on occasion, have to step in and be the recording secretary for one of the City's advisory boards which meet in the evenings after regular business hours. Are you able to work in the evenings if needed?</p> <ul> <li>Yes </li><li>No </li></ul> <p>04</p> <p>Do you have any prior experience related to taking minutes or notes at a meeting and transcription?</p> <ul> <li>Yes </li><li>No experience, but I am willing to learn how </li></ul> <p>05</p> <p>The Salary hiring range is between $42,120 - $52,650, per year, depending on experience. What is your salary expectation?</p> <p>Required Question</p>