<p>University of Colorado Anschutz Medical Campus</p> <p>Department of Pathology</p> <p>Education Coordinator/Fellowship Coordinator (Open Rank - Senior to Principal)</p> <p>Position #:00845423 - Requisition #: 39070</p> <p>Job Summary:</p> <p>The University of Colorado Anschutz Medical Campus, Department of Pathology is excited to recruit a full-time (1.0) FTE Education and Fellowship Coordinator. The Education and Fellowship Coordinator is responsible for overseeing the planning, coordination, and successful presentation of the Department of Pathology didactive and laboratory educational activities for the University of Colorado School of Medicine and Physician Assistant program curricula.</p> <p>These educational activities include not only the required pathology content for these programs, but also all Pathology Departmental elective courses. This position also oversees the Pathology Departmental monthly Grand Rounds series of educational presentations, as well as numerous other ongoing educational conferences and special events.</p> <p>Key Responsibilities:</p> <p>Education Coordination (80%):</p> <ul> <li>Manage and distribute pathology department Phone List </li><li>Oversee preparation and execution of the Grand Round Series, including event coordination and planning, and tracking requirements for departmental continuing education activities and virtual attendance </li><li>Manage EMS Room Scheduling campus wide requests to approve or deny the department of pathology conference room </li><li>Creation of Coaching Lecture Series and end-of-rotation presentation flyers </li><li>Provide educational coordination for Pathology Department medical undergraduate educational activities including medical school and physician assistant program. </li><li>In collaboration with the SOM curriculum office personnel and the Course Directors for Departmental electives for the Medical School, and for the Physician Assistant Program, this role will develop and manage processes to ensure all departmental undergraduate health education related activities are handled effectively, and appropriate documents completed according to academic deadlines. </li><li>Provide technical support in interpreting policies, principal rules of the University regarding educational activities to Departmental Faculty and Departmental Director of Administration and Finance. </li><li>Evaluate, develop and set guidelines necessary to provide instructional materials, academic records and other curriculum services in departmental undergraduate health education activities. </li><li>Direct all facets including distribution of instructional materials, recruitment of educators, and communication with educators, students and university curriculum offices. </li><li>Develop procedures to ensure evaluations are completed and delivered according to school deadlines. </li><li>Analyze procedures to determine if information is being gathered collated and distributed in effective manner. </li><li>Prepares budgets and controls, and manages expenditure activity for each source of funds. </li><li>Manage Canvas and other SOM educational software to post class lectures and handouts, maintain class lists, communicate with students enrolled in all administered courses, and resolve problems. </li><li>Coordinate, assemble, format and proofread student exams as provided by course faculty. Create scantron scoring sheets and ensure accuracy. </li><li>Develop and manage process to track ungraded and graded exams to appropriate faculty for final course evaluation. </li><li>Proctor exams for course Directors as needed. </li><li>Manage and maintain records of educational supply purchases in accordance with defined budgets. </li><li>In the event of cancellation of small group facilitators, this position must determine appropriate course of action in ensuring educational activity and program is successfully fulfilled. </li></ul> <p>Fellowship Program Coordination; Pathology Fellowship (20%)</p> <ul> <li>Coordinates activities to maintain programs for 1 fellowships in Pathology. </li><li>Manages the process of fellow interviews for all application to the program. </li><li>Assists the Program Directors in managing and coordinating program logistics. </li><li>Represents the Program Director to other medical offices, the public or outside agencies in matter of administration. </li><li>Coordinates and edits the Fellowship Manuals each year in compliance with GME. </li><li>Manages meetings twice a year for: Clinical Competency Committee; Annual Program Evaluation </li><li>Program Letters of Agreement for every rotation site </li><li>Annual Program Policy Review along with Program Director and distribute updated program policies </li><li>Plan, coordinate, order, obtain for new fellows; I9 compliance documentation; ID badges, Badge access, and parking at all training sites; hospital pagers; lab coats </li><li>Manage all fellow files; license; biographical information; fellow activities; conferences; work hours; vacation and leave of absence </li><li>Liaison between fellows, Program Director, faculty and administrative personnel </li><li>Register and schedule for all fellow In-service examinations </li><li>Update and maintain data for GME track (FREIDA database) </li><li>Assists in or prepares letters of recommendation </li><li>Serves as a resource for fellows (e.g., assists with completion of meeting attendance and </li><li>travel expense report forms, clarification of policies) </li><li>Keeps track of rotations/ time off and travel and/or book purchases for the residents </li><li>Plans, organizes, and executes the resident graduation dinner celebration </li><li>Order resident certificates for graduating residents/fellows and Assist in agenda planning to hand out certificates to include decoration of reserved room </li><li>Purchase gifts for the residents graduating-when available with program director </li><li>Direct communication with American Board of Pathology (up to date requirements and recommendations) </li><li>ACGME Annual update; All PDs CVs; Faculty; Manual; Policies </li><li>Competency with CUGME MedHub database system, in which all work hours, conferences, evaluations and progress is documented for the fellows throughout their training. </li><li>Purchase instructional materials (i.e., textbooks, study guides, question banks, either hard copies or in electronic formats) for fellows </li><li>Purchase educational conference registrations for fellows </li><li>Record and track Procurement card purchases for programs fellows </li><li>Process reimbursements to trainees for travel, educational and professional development expenditures as per University/Department/Program policies </li><li>Reconcile expenditures and submit monthly Procurement Card Expense reports thru CU Concur Travel & Expense portal </li><li>Pay professional membership dues from fellow/resident Educational Enrichment funds </li><li>Purchase and update advertising for open fellowship positions </li><li>Purchase catering for meetings and special events </li><li>Purchase non-employee recognition materials for interviewees during recruitment season </li><li>Provide Program support to Pathology Resident Coordinator and additional departmental directors Resident / other Fellowship programs. </li><li>Provide ongoing program support and back-up to the Department of Pathology Resident/fellowship programs. Ensure all the following activities are completed according to appropriate deadlines. </li><li>Manage and track annual Pediatric Pathology Fellowship application process. </li><li>Prepares budgets controls, and monitors expenditure activity for each source of funds. </li><li>Provide technical support in interpreting policies, principal rules of the Graduate Medical Education Office regarding educational activities to Departmental Faculty and Departmental Director of Administration and Finance. </li><li>During specified application period, establish and manage processes to collect and track Fellowship application materials as received; forward application materials to Fellowship Director for review; develop procedures and process to communicate with applicants regarding status of application (i.e. what materials may be missing, what is complete). </li><li>Archive program records of graduated residents by creating process of reviewing and archiving personnel folders, define categories for organization of records and create digital records to archive hard copy materials. </li><li>This position must recognize and determine when Fellowship application materials have been fully submitted and if needed work with applicants to ensure adequate completion. </li><li>This position acts in place of Residency Coordinator's absence to ensure management of the Pathology Resident program continues to function per GME Guidelines. </li></ul> <p>Work Location:</p> <p>Onsight - This role is on sight for training and with the option to move to a hybrid schedule once candidate becomes fully operational</p> <p>Why Join Us:</p> <p>Welcome to the Department of Pathology of the University of Colorado Anschutz Medical Campus. The Department has grown substantially in the past 15 years, from 40 to 120 faculty in parallel with the remarkable growth of our hospital based affiliates as well as the city and county of Denver. Our work is value driven and focused on scientific investigation, lifelong learning and a balance of personal and professional values. In addition to a vibrant and highly competitive residency program with 25 positions, we offer 9 fellowships and participate in numerous graduate school and the MD/PhD program of the CU School of Medicine. Our faculty and staff are diverse and gender balanced, with women comprising 50% of our residents, Assistant, Associate and Full Professors (including those with tenure).</p> <p>Why work for the University?</p> <p>We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:</p> <ul> <li>Medical: Multiple plan options </li><li>Dental: Multiple plan options </li><li>Additional Insurance: Disability, Life, Vision </li><li>Retirement 401(a) Plan: Employer contributes 10% of your gross pay </li><li>Paid Time Off: Accruals over the year </li><li>Vacation Days: 22/year (maximum accrual 352 hours) </li><li>Sick Days: 15/year (unlimited maximum accrual) </li><li>Holiday Days: 10/year </li><li>Tuition Benefit: Employees have access to this benefit on all CU campuses </li><li>ECO Pass: Reduced rate RTD Bus and light rail service </li></ul> <p>There are many additional perks & programs with the CU Advantage.</p> <p>Equal Employment Opportunity Statement:</p> <p>CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.</p> <p>Qualifications:</p> <p>Minimum Qualifications:</p> <p>Senior</p> <p>A. Bachelor's degree from an accredited institution and two (2) years of professional experience working in graduate or undergraduate program coordination.</p> <p>Principal Professional</p> <p>A. Bachelor's degree from an accredited institution and 3-5 years of professional experience working in graduate or undergraduate program coordination.</p> <p>Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.</p> <p>Preferred Qualifications:</p> <ul> <li>Previous experience in a graduate medical education environment </li><li>Previous experience concurrently coordinating multiple fellowship training programs </li></ul> <p>Applicants must meet minimum qualifications at the time of hire.</p> <p>Knowledge, Skills and Abilities:</p> <ul> <li>Ability to communicate effectively, both in writing and orally. </li><li>Ability to establish and maintain effective working relationships with employees at all levels throughout the institution. </li><li>Outstanding customer service skills. </li><li>Demonstrated commitment and leadership ability to advance diversity and inclusion </li></ul> <p>Conditions of Employment:</p> <ul> <li>Applicants must be legally authorized to work in the United States without the need for employer-sponsored work authorization. </li></ul> <p>How to Apply:</p> <p>For full consideration, please submit the following document(s):</p> <ol> <li> <p>Curriculum vitae / Resume</p> </li><li> <p>Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address</p> </li></ol> <p>Questions should be directed to: Francia Jeelani at Francina.Jeelani@cuanschutz.edu</p> <p>Screening of Applications Begins:</p> <p>Applications will be accepted until finalists are identified, but preference will be given to complete applications received by March 6, 2026. Those who do not apply by this date may or may not be considered.</p> <p>Anticipated Pay Range:</p> <p>The starting salary range (or hiring range) for this position has been established as:</p> <p>Senior: $52,961 to $67,367</p> <p>Principal: $60,905 to $77,472</p> <p>The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.</p> <p>Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.</p> <p>Total Compensation Calculator: http://www.cu.edu/node/153125</p> <p>ADA Statement:</p> <p>The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.</p> <p>Background Check Statement:</p> <p>The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.</p> <p>Vaccination Statement:</p> <p>CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.</p>